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- Tasks: Support the General Manager with diary management, meetings, and correspondence.
- Company: Join Birds Eye, a leading brand known for its commitment to quality and innovation.
- Benefits: Enjoy flexible working hours, corporate perks, and opportunities for career growth.
- Why this job: Be part of a dynamic team, make impactful contributions, and enhance your professional skills.
- Qualifications: Experience as a PA/Executive Assistant, strong organisational skills, and excellent IT proficiency required.
- Other info: Ideal for proactive individuals who thrive in fast-paced environments and value teamwork.
The predicted salary is between 36000 - 60000 £ per year.
We have an excellent opportunity available for you to grow your career and make a difference at Birds Eye! As Executive Assistant to the General Manager, you’ll be supporting with all secretarial and administrative duties as required.
Responsibilities
- Effective management of a busy and complex diary.
- Full support with functional meetings (attending them, managing the agendas, taking minutes).
- Producing clear and accurate communication items plus all event support.
- Managing all correspondence for the General Manager where required.
- Working closely with the Office Manager/PA network to ensure consistency and coordination across the organisation.
- Ensuring the GM’s time is optimised, liaising with colleagues and external partners to maximize capacity.
- Acting as gatekeeper where appropriate to minimize unnecessary draws on time.
- Overseeing efficient preparation of meetings and trips attended by the GM, anticipating potential issues, processing solutions, and proactively gathering materials needed.
- Providing administrative support to the GM, collating contributions into a report or briefing as needed.
- Producing first drafts of basic correspondence.
- Serving as a bridge for smooth communication between the GM and internal departments.
- Supporting logistics or other requirements of events where necessary – booking venues, catering, and on-the-day support.
- Attending face-to-face meetings where required; minute taking, sharing decisions and ensuring action log is cleared.
- Budget Management - raising POs, invoice checking, organising approvals, receipting, and raising new vendor documentation.
Qualifications
- Experienced PA/Executive Assistant at a senior executive level, used to working in a fast-paced environment.
- Strong organisational skills with the ability to multitask and prioritize tasks.
- Focused on getting results, embrace learning and bring positive energy, combining initiative with a sense of teamwork and collaboration.
- Previous experience of event organisation and the management of budgets.
- Able to work with people at all levels of the organisation.
- Possess good judgment and ability to maintain confidentiality.
- Proactive, motivated, enthusiastic, and a self-starter.
- Excellent IT skills – PowerPoint, Word, Outlook, Excel.
- Flexible in approach to working hours when required.
PA to General Manager UK & IRE employer: Nomad Foods Inc
Contact Detail:
Nomad Foods Inc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to General Manager UK & IRE
✨Tip Number 1
Familiarise yourself with the company culture at Birds Eye. Understanding their values and mission can help you tailor your approach during interviews and demonstrate how you align with their goals.
✨Tip Number 2
Network with current or former employees of Birds Eye, especially those in administrative roles. They can provide valuable insights into the expectations for the PA role and share tips on how to stand out as a candidate.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed complex diaries and events in previous roles. Highlighting your organisational skills and ability to multitask will be crucial in showcasing your fit for this position.
✨Tip Number 4
Demonstrate your proficiency with IT tools like PowerPoint, Word, Outlook, and Excel by being ready to discuss how you've used them effectively in past roles. This will show that you're not only capable but also confident in your technical skills.
We think you need these skills to ace PA to General Manager UK & IRE
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a PA or Executive Assistant. Focus on your organisational skills, ability to manage complex diaries, and any previous experience in event organisation and budget management.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role at Birds Eye. Mention specific examples of how you've successfully supported senior executives in the past, and how your proactive approach can benefit the General Manager.
Highlight IT Proficiency: Since excellent IT skills are essential for this role, ensure you mention your proficiency in PowerPoint, Word, Outlook, and Excel. Provide examples of how you've used these tools effectively in previous positions.
Showcase Soft Skills: Emphasise your soft skills such as communication, teamwork, and confidentiality. These are crucial for maintaining credibility and trust with senior leadership, so provide examples of how you've demonstrated these qualities in your work.
How to prepare for a job interview at Nomad Foods Inc
✨Showcase Your Organisational Skills
As a PA to the General Manager, your organisational skills are crucial. Be prepared to discuss specific examples of how you've managed complex diaries or coordinated events in the past. Highlight your ability to multitask and prioritise effectively.
✨Demonstrate Proactive Problem-Solving
The role requires anticipating potential issues and providing solutions. During the interview, share instances where you identified problems before they arose and how you addressed them. This will show your proactive nature and readiness for the challenges of the role.
✨Emphasise Communication Skills
Effective communication is key in this position. Be ready to explain how you've facilitated smooth communication between different departments or stakeholders. Mention any experience with minute-taking and producing clear reports, as these are essential tasks you'll be handling.
✨Highlight Your IT Proficiency
Since the job requires excellent IT skills, particularly in PowerPoint, Word, Outlook, and Excel, be prepared to discuss your proficiency with these tools. You might even want to mention any specific projects where you used these applications to enhance your work efficiency.
