Executive Assistant to the CTO

The Nokia Technology and AI Office drives innovation that shapes the future of connectivity and AI. We are a dynamic, global team that values curiosity, creativity, and collaboration. Our teams at Nokia Bell Labs, the world-renowned research arm behind breakthroughs like the transistor and information theory, pioneer next-generation technologies such as 6G, quantum computing, and responsible AI to create sustainable, intelligent networks for industries and societies worldwide.

In this role, the Executive Assistant will be responsible for comprehensive support to the Chief Technology and AI Office (CTO) in Europe. The work environment is fast-paced and challenging. This is a position of trust, requiring the ability to handle a wide variety of activities and confidential matters with discretion.

• Provide critical support to the CTO
• Manage CTO's calendar and travel plans
• Serve as a gatekeeper for meeting requests
• Coordinate senior management team meetings and external events
• Handle administrative and logistical tasks for CTO
• Ensure smooth communication between CTO's office and other departments
• Coordinate IT support and security for CTO
• Demonstrate excellent organizational and communication skills

From a Professional Growth perspective, this role will enable:

• Leadership skill development in relation to taking initiative, managing different kinds of tasks and collaborating effectively.
• Executive Communication skills in relation to senior level engagements and interpersonal interactions.
• Excellent Networking opportunities with senior leaders across the business.

How You Will Contribute And What You Will Learn:

• Manage calendars, prioritize meetings, and coordinate schedules across European time zones.
• Organize meetings, prepare agendas, and ensure follow-ups are handled.
• Arrange complex travel itineraries including flight booking, hotels and working with 3rd party vendors for support for country documents requirement.
• Managing expense claims in the internal system (Concur)
• Handle sensitive communications with discretion.
• Supporting leadership with reports, presentations, and organizational documents.
• Coordinate logistics for internal and external events.
• Improve processes (like meeting agenda and follow up actions, travel and holidays plan) and enhance efficiency where possible.
• Work with internal communication and social media, preparing draft communication and helping to manage social media account (mainly LinkedIn)
• Collaborate with the executive assistant community fostering a collaboration mindset.

Key Skills And Experience:

• Experience supporting C-Level Executives in global organizations
• Strong communication skills with the ability to communicate in a clear, concise and professional manner
• Excellent organizational and problem-solving skills
• Ability to prioritize and handle multiple tasks
• Organized and detail-oriented approach, ensuring tasks are completed efficiently
• Ability to handle confidential information with discretion
• Proactive working style with the ability to anticipate needs and take the initiative
• Team player, collaborating effectively with other team members and stakeholders

It would be great if you also had a business management qualification.

About Us: Advancing connectivity to secure a brighter world. Nokia is a global leader in connectivity for the AI era. With expertise across fixed, mobile and transport networks, powered by the innovation of Nokia Bell Labs, we’re advancing connectivity to secure a brighter world.

Our recruitment process: We act inclusively and respect the uniqueness of people. Our employment decisions are made regardless of race, colour, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect. If you’re interested in this role but don’t meet every listed requirement, we still encourage you to apply. Unique backgrounds, perspectives, and experiences enrich our teams, and you may be just the right candidate for this or another opportunity.

Some of our benefits in UK/Ireland:

• Flexible working arrangements and additional flex benefits to support work–life balance
• A minimum of 90 days of Maternity and Paternity Leave, with the option to return to work within a year following the birth or adoption of a child (based on eligibility)
• Medical insurance plan, life assurance, and long-term disability/critical illness coverage
• Company sick pay and pension plan to ensure financial security and support during challenging times
• Annual Leave of 25 working days plus bank holidays
• Car allowance based on eligibility
• Well-being programs to support your mental and physical health
• Opportunities to engage with Nokia Employee Resource Groups (NERGs), as well as access to mentors, coaches, and Employee Growth Solutions
• A learning culture that promotes continuous personal and professional growth – for your role and beyond