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- Tasks: Support leadership with scheduling, travel, and communication to drive strategic initiatives.
- Company: Join Nokia Defense, a leader in secure communications for defence organisations.
- Benefits: Dynamic work environment, access to experts, and opportunities for professional growth.
- Why this job: Be at the forefront of technology and national security while making a real impact.
- Qualifications: Experience supporting executives, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Inclusive culture that values diverse backgrounds and perspectives.
The predicted salary is between 40000 - 50000 £ per year.
The Executive Assistant for the Head of Go-To-Market, and for the Director of Defense Innovation, is a trusted partner responsible for enabling efficient, seamless operations across all leadership functions. This role provides high-level administrative, organizational, and operational support to the entire leadership team, ensuring that strategic priorities are executed smoothly and that leaders are empowered to focus on driving Nokia Defense’s mission. The Executive Assistant acts as a central point of coordination, communication, and problem-solving, contributing to a culture of excellence, agility, and collaboration.
How You Will Contribute And What You Will Learn
- Leadership Team Support: Provide proactive administrative and operational support to the Head of Go-To-Market, and to the Director of Defense Innovation, including scheduling, travel arrangements, meeting coordination, and document management. Manage complex calendars, prioritize requests, and ensure optimal time management for leaders. Prepare, review, and distribute meeting agendas, minutes, presentations, and follow-up actions.
- Operational Efficiency: Coordinate cross-functional activities and projects to ensure alignment and timely execution of strategic initiatives. Support onboarding and integration of new leadership team members. Track and follow up on key deliverables, deadlines, and operational metrics.
- Communication & Collaboration: Serve as a liaison between the team and internal/external stakeholders, ensuring clear and timely communication. Facilitate information flow, manage confidential correspondence, and support internal communications. Organize team events, workshops, and offsites.
- Process Improvement: Identify opportunities to streamline processes and enhance operational effectiveness. Implement best practices for document management, workflow automation, and team collaboration tools.
- Confidentiality & Professionalism: Handle sensitive information with discretion and maintain the highest standards of confidentiality. Represent Nokia Defense and its leadership team with professionalism in all interactions.
Key Skills And Experience:
- Proven experience supporting senior executives in a fast-paced, complex environment.
- Exceptional organizational, multitasking, and prioritization skills.
- Strong communication and interpersonal abilities.
- Advanced proficiency in Microsoft Office and collaboration tools.
- Ability to work independently, exercise sound judgment, and anticipate needs.
- Experience in defense, technology, or multinational organizations is an advantage.
- High level of integrity, discretion, and professionalism.
What We Offer:
- The opportunity to work at the heart of Nokia Defense, shaping the future of secure communications and connectivity for defense organizations.
- A dynamic, mission-driven environment at the intersection of technology and national security.
- Access to world-class resources, experts, and partners in the defense sector.
- A culture of innovation, collaboration, and continuous improvement.
About Nokia Defense: Nokia Defense delivers secure, AI-driven communications and connectivity solutions tailored for defense organizations, supporting modernization and operational effectiveness in a rapidly evolving security landscape.
About Us: Advancing connectivity to secure a brighter world. Nokia is a global leader in connectivity for the AI era. With expertise across fixed, mobile and transport networks, powered by the innovation of Nokia Bell Labs, we’re advancing connectivity to secure a brighter world.
Our recruitment process: We act inclusively and respect the uniqueness of people. Our employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect. If you’re interested in this role but don’t meet every listed requirement, we still encourage you to apply. Unique backgrounds, perspectives, and experiences enrich our teams, and you may be just the right candidate for this or another opportunity. The length of the recruitment process may vary depending on the specific role's requirements. We strive to ensure a smooth and inclusive experience for all candidates.
Executive Assistant, Nokia Defense employer: Nokia
Contact Detail:
Nokia Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Nokia Defense
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Nokia Defense on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Nokia's mission and values. Show us that you understand their focus on secure communications and how your skills as an Executive Assistant can help drive that mission forward.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to build confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the Nokia Defense team.
We think you need these skills to ace Executive Assistant, Nokia Defense
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience that aligns with the role. We want to see how your skills can support the leadership team at Nokia Defense!
Showcase Your Organisational Skills: Since this role is all about keeping things running smoothly, give us examples of how you've managed complex calendars or coordinated projects in the past. We love a good story about multitasking!
Communicate Clearly: Your written communication should be top-notch! Use clear language and structure your application well. Remember, you’re applying for a role that involves liaising with various stakeholders, so let your communication skills shine.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our recruitment team!
How to prepare for a job interview at Nokia
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at Nokia Defense. Familiarise yourself with the key skills mentioned in the job description, like managing complex calendars and supporting senior executives. This will help you demonstrate how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your exceptional organisational and prioritisation skills that are crucial for this role.
✨Communicate Clearly and Confidently
As an Executive Assistant, communication is key. Practice articulating your thoughts clearly and confidently. During the interview, ensure you listen actively and respond thoughtfully to questions, showcasing your strong interpersonal abilities and your capacity to serve as a liaison between teams.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's important to convey your understanding of confidentiality and professionalism. Share examples from your past experiences where you maintained discretion and represented your previous employers positively, reinforcing your integrity and reliability.