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- Tasks: Coordinate and execute amazing conferences while ensuring client satisfaction and smooth logistics.
- Company: Join No Ordinary Hospitality, known for exceptional venues like Coombe Abbey and St Mary’s Guildhall.
- Benefits: Enjoy a full-time role with opportunities for growth and collaboration in a vibrant team environment.
- Why this job: Be part of exciting events that make a real impact and showcase your organisational skills.
- Qualifications: No experience needed, just bring your passion for event planning and strong communication skills.
- Other info: Flexibility to work evenings and weekends is required; perfect for students looking to gain experience.
The predicted salary is between 28800 - 43200 £ per year.
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As a Conference Coordinator, you will play a key role in planning and delivering exceptional events for our clients. Your primary responsibilities will include managing event logistics, ensuring client satisfaction, and maintaining high standards of organisation and professionalism. Your attention to detail, excellent coordination skills, and passion for event planning will contribute to the successful execution of conferences and meetings.
Responsibilities:
- Coordinate all aspects of conferences and events, ensuring seamless planning and execution.
- Liaise with clients to understand their requirements and provide tailored event solutions.
- Manage event logistics, including room setup, audiovisual requirements, catering, and guest accommodations.
- Provide quotes for events, working within client budgets and in line with the hotel\’s costs and pricing.
- Evaluate enquiries based on space utilisation and business needs.
- Achieve sales targets set in budgets.
- Collaborate with internal teams, including catering, operations, and technical staff, to ensure smooth event delivery.
- Oversee event timelines and schedules, ensuring all activities are executed according to plan.
- Handle inquiries and provide professional support to clients throughout the planning process.
- Ensure compliance with health and safety regulations and company policies.
- Assist in budget management and cost control for events.
- Upsell additional items to customer events to maximise revenue.
- Conduct post-event evaluations to gather feedback and identify areas for improvement.
- Support team members and contribute to a positive, collaborative work environment.
- Perform other duties as assigned by the Senior Conference and Events Coordinator and Sales Office Manager.
Qualifications:
- Previous experience in event coordination or hospitality is desirable.
- Strong organisational and time-management skills with the ability to multitask effectively.
- Excellent communication and interpersonal skills to engage with clients and colleagues.
- A keen eye for detail and a commitment to delivering high-quality events.
- Ability to work efficiently under pressure and meet tight deadlines.
- Flexibility to work evenings, weekends, and holidays as required.
- Knowledge of event planning software and tools is an advantage.
- A proactive and positive attitude with a passion for event planning and customer service.
- Understanding of health and safety regulations relevant to event management.
- Professional appearance and commitment to upholding the company’s standards of excellence.
No ordinary hospitality – our venues
No Ordinary Hospitality Management are operators of Coombe Abbey Hotel and several other midlands venues and other retail outlets.
St Mary’s Guildhall (SMGH), a medieval Guildhall in the heart of Coventry’s Cathedral Quarter.The venue is available for room hire for small and large corporate events, meetings, and weddings. On-site at SMGH, you can also find the atmospheric Tales of Tea restaurant in the historic Undercroft room, popular for brunch, lunch, afternoon tea, evening dining and private hire.
We also work in partnership with IXL Events Centre in Southam, the venue is perfect for large conferences, with lots of break-out spaces, product launches, exhibitions, and lectures. Within the grounds of Dallas Burston Polo Club this venue could be the perfect spot for any event.
In addition, we work with Stoneleigh Abbey in Kenilworth, the astonishing features of Stoneleigh Abbey and its grounds complimented by the river Avon make the perfect venue for memorable conferences, meetings, and events of all sizes.
For more information about No Ordinary Hospitality, you can visit www.noordinaryhospitality.com
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Conference Coordinator employer: No Ordinary Hospitality Management
Contact Detail:
No Ordinary Hospitality Management Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conference Coordinator
✨Tip Number 1
Network with professionals in the event planning industry. Attend local events or join online forums to connect with others who can provide insights and potentially refer you to opportunities at No Ordinary Hospitality.
✨Tip Number 2
Familiarise yourself with the venues operated by No Ordinary Hospitality. Understanding their unique features and offerings will help you tailor your approach during interviews and demonstrate your genuine interest in the role.
✨Tip Number 3
Showcase your organisational skills by volunteering to coordinate small events or projects. This hands-on experience will not only enhance your resume but also give you practical examples to discuss during interviews.
✨Tip Number 4
Research the latest trends in event planning and technology. Being knowledgeable about current tools and practices will set you apart as a candidate who is proactive and ready to contribute to the team.
We think you need these skills to ace Conference Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event coordination or hospitality. Emphasise your organisational skills, attention to detail, and any specific software knowledge that aligns with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event planning. Mention specific experiences where you successfully managed events or logistics, and how you ensured client satisfaction.
Highlight Relevant Skills: In your application, clearly outline your strong communication and interpersonal skills. Provide examples of how you've engaged with clients and collaborated with teams to deliver successful events.
Showcase Your Flexibility: Since the role may require working evenings and weekends, mention your availability and willingness to adapt to the demands of the job. This shows your commitment and readiness to meet the company's needs.
How to prepare for a job interview at No Ordinary Hospitality Management
✨Showcase Your Organisational Skills
As a Conference Coordinator, your ability to manage multiple tasks is crucial. Prepare examples from your past experiences where you successfully coordinated events or projects, highlighting your attention to detail and time management skills.
✨Understand the Venue and Its Offerings
Familiarise yourself with the venues associated with No Ordinary Hospitality. Knowing their unique features and capabilities will allow you to tailor your responses and demonstrate your enthusiasm for the role during the interview.
✨Prepare for Client Interaction Scenarios
Since liaising with clients is a key part of the job, think about how you would handle various client requests or challenges. Be ready to discuss how you would ensure client satisfaction and provide tailored solutions.
✨Demonstrate Your Passion for Event Planning
Your enthusiasm for event planning can set you apart. Share your personal experiences with events, whether you've organised them or simply attended, and express what excites you about creating memorable experiences for clients.