At a Glance
- Tasks: Manage daily admin tasks for the Treasure Trove Unit and support operations.
- Company: Join the National Museums Scotland, a leading museum group in Europe.
- Benefits: Enjoy generous leave, pension contributions, and free access to museums.
- Other info: Flexible part-time hours with excellent career growth opportunities.
- Why this job: Be part of a creative and inclusive team making a difference in heritage.
- Qualifications: Strong ICT skills and experience in busy administrative roles required.
The predicted salary is between 16999 - 18251 £ per year.
Part time | 21 hours
Full Time Salary: £28,332 - £30,419 (pay award pending)
Actual Salary (Pro-rata): £16,999 - £18,251
Hours: 21 hours per week
Location: National Museum of Scotland
National Museums Scotland is one of the leading museum groups in Europe with one of the largest and most diverse collections in the world. As an organisation our values are Creative, Inclusive, Collaborative and Forward-thinking. We are looking for enthusiastic, passionate, honest, service-driven individuals to join the Treasure Trove Unit.
Benefits of joining us as our Treasure Trove Unit Administrator include:
- Annually alongside your salary, National Museums Scotland contributes 28.97% of this towards you being a member of the Civil Service Pension Scheme
- A generous annual leave of 28.5 days - rising to 33.5 after 5 years, plus an additional 8 paid days public holidays. For part time staff annual leave and public holidays will be pro-rated to reflect your normal working hours
- Free access to national (and international) museums and exhibitions
- A range of wellbeing benefits including Employee Assistance Programme 24/7 Access to all the above and more from day one of employment.
About the Treasure Trove Unit Administrator role:
As Treasure Trove Unit Administrator, you are responsible for the day-to-day administrative tasks of the treasure trove system. As a Treasure Trove Unit Administrator at National Museums Scotland you will:
- Be the main first point of general contact for the unit, internally and externally, triage correspondence and send routine responses where necessary, to ensure good and timely communication
- Support the Head of Treasure Trove Operations in such duties as dealing with correspondence and organising paperwork, to ensure their effectiveness
- Organise appointments and logistics for finds days and excavations - booking venues, travel, accommodation and process expense claims
- Support the administration of SAFAP (Scottish Archaeological Finds Allocation Panel) including meetings paperwork and providing minutes and supporting the organisation of the annual report event
Skills and experience we're looking for in our Treasure Trove Unit Administrator:
- Knowledge and understanding of databases, filing systems, modern office systems and procedures.
- Excellent ICT skills in MS Office, Excel, MS Teams, Outlook, and databases.
- Ability to deal with specialist and non-specialist public.
- Proven work experience in a busy administration environment.
- Experience of maintaining confidentiality and need for discretion.
Please be sure to view relevant attachments for this role (available on our Careers Portal: careers.nms.ac.uk) for full details of the position.
The closing date for this role is 23 February 2026. The Selection Event is likely to take place week commencing 23 March 2026.
Treasure Trove Unit Administrator employer: NMS Enterprises Ltd
National Museums Scotland is an exceptional employer, offering a vibrant and inclusive work culture that values creativity and collaboration. As a Treasure Trove Unit Administrator, you will enjoy generous benefits including a competitive pension scheme, extensive annual leave, and free access to museums, all while contributing to the preservation of Scotland's rich heritage in a supportive environment that fosters personal and professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Treasure Trove Unit Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the museum sector or those who work at National Museums Scotland. A friendly chat can open doors and give you insider info about the Treasure Trove Unit.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the Treasure Trove system and be ready to discuss how your skills fit into their creative and collaborative culture. Show them you're passionate about the role!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family, focusing on common admin questions. This will help you feel more confident and articulate during the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the National Museums Scotland team.
We think you need these skills to ace Treasure Trove Unit Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experience align with the Treasure Trove Unit Administrator role. We want to see your passion for the position, so don’t hold back on showcasing your relevant experience!
Show Off Your ICT Skills:Since the role requires excellent ICT skills, be sure to mention your proficiency in MS Office, Excel, and other relevant software. We love seeing candidates who can confidently navigate modern office systems, so let us know what you’ve got!
Keep It Professional Yet Friendly:When writing your application, strike a balance between professionalism and a friendly tone. We’re looking for someone who can communicate effectively with both specialists and the public, so let your personality shine through while keeping it appropriate.
Apply Through Our Website:Don’t forget to submit your application through our Careers Portal! It’s the best way to ensure we receive your application and can consider you for the role. Plus, you’ll find all the details you need there to make your application stand out.
How to prepare for a job interview at NMS Enterprises Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Treasure Trove Unit Administrator. Familiarise yourself with the day-to-day tasks mentioned in the job description, like managing correspondence and organising logistics for finds days. This will help you demonstrate your enthusiasm and suitability for the role.
✨Showcase Your ICT Skills
Since the role requires excellent ICT skills, be prepared to discuss your experience with MS Office, Excel, and databases. Bring examples of how you've used these tools in previous roles to improve efficiency or solve problems. This will show that you're not just familiar with the software but can use it effectively in a busy administration environment.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle real-life situations, such as dealing with specialist and non-specialist public. Think of examples from your past work where you successfully managed similar interactions. This will highlight your communication skills and ability to maintain confidentiality and discretion.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the Treasure Trove Unit or the National Museums Scotland's values. This shows your genuine interest in the organisation and helps you determine if it's the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
