Reports to (Position)
Position type
Grade
Shift
T he Sub-Contracts (Logistics) Team Member is responsible for managing the seamless logistical flow of parts between the company and external sub-contractors.
This role ensures that raw materials or semi-finished components are securely prepared and sent out for specialised sub-contract processing (e.g., machining, heat treatment, plating, special processing etc), and that returned parts are verified and logged back into inventory to maintain production timelines.
Supervisory & Line Management Responsibilities
Accountable to the Senior Team Member (Sub-Contract Logistics)
Shared responsibility in ensuring the Goods Inwards & Material Despatch Areas functions effectively and adds value to the business.
Responsible for achieving specific targets and objectives as set by the Supply Chain/Procurement Manager
Main Responsibilities and Activities
Playing an active role in supporting the team in achieving all activities in a safe, accurate and timely manner.
Despatch Operations (Outbound to Sub-contractors)
Prepare Materials/Parts: Pick, count, and kit raw materials or semi-finished parts destined for sub-contract work.
Secure Packaging: Pack heavy, fragile, or complex components securely using appropriate materials to prevent damage during transit.
Documentation: Ensure accurate despatch notes, sub-contract POs, and specific processing instructions accompany the parts.
Logistics Coordination: Support in coordinating with approved couriers or the company’s transport team to schedule timely collections and track outbound shipments.
Receiving Operations (Inbound from Sub-contractors)
Verify Deliveries: Cross-reference incoming sub-contractor parts and delivery notes against the original Purchase Orders (POs) to confirm exact quantities and part numbers.
Quality & Damage Inspection: Visually inspect returned parts for transit damage or obvious processing defects before signing off on deliveries.
Discrepancy Reporting: Flag and document any shortages, incorrect parts, or quality failures, and communicate them directly to the Procurement/Purchasing team and the sub-contractor
System Updates: Log completed sub-contract operations into the Enterprise Resource Planning (ERP) management system immediately upon receipt.
Route Materials: Ensure orders are labelled correctly and there is zero risk of damaging parts when transferring to the next stage of production or inspection
Traceability: Ensure 100% component traceability by preserving batch numbers, material certificates, and job routing cards.
Housekeeping: Maintain a clean, organized, and safe loading dock and staging area.
Equipment Safety: Safely operate material handling equipment (e.g., pallet jacks, forklifts) following health and safety guidelines
General
Safely and efficiently managing the loading and unloading of carriers
The transportation of goods internally, ensuring traceability of receipt as applicable, (this will involve some manual handling)
Supporting the team generally to ensure all KPI’s are met
Identifying opportunities for improvement within the department
Carrying out 'team-training' within skill-sets
Carrying out various hands-on operations across all skill sets to support team objectives
Safety
Ensuring safe working practices are adhered to at all time
Identifying any elements for improvement
Good Communication and inter-personal skills are essential for this role
Must have a pro-active approach to the requirements dictated within this environment
Naturally well organised individual with good administration skills
Must be able to work as part of a team, with strong problem-solving skills to identify and resolve problems in a timely manner
Must be adaptable to changes in the work environment, competing demands and deal with frequent change, delays or unexpected events in a positive manner
Show strong customer service skills in managing difficult situations with both internal and external customer issues
Respond promptly to requests, ensuring information is accurate, up to date and meaningful
Ensure business and departmental targets are achieved
Work within the Quality Management System, under the guidelines of BS EN ISO 9001 / BS EN 9100, and any other controls that may be supplemented to meet the specific requirements of customers and regulatory authorities
Experience and Qualifications *(Training provided for suitable candidate)
Computer Literate
Use of Microsoft Office to support completion of clerical and administrative tasks in a timely and efficient manner
Equipment. Operate / Set-Operate the following, (*Training given to the ideal candidate);
Fork-Lift (licence required)*
Pedestrian Reach Truck Counterbalance (licence required)*
Vocational
Responsibility for Self-Development
IT Literate
English and Mathematics - GCSE or above
Full driving licence
Engineering / Warehouse background Experience Preferred
Hours of work
Overtime available when required
Day Shift: Monday - Thursday (7:30-16:00) / Friday (7:30 - 12:30)
Note*: Very occasionally, there may be a requirement for early/late shift working.
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