Office & Facilities Manager
Manchester City Centre - Office Based
Highly competitive salary + excellent benefits
Are you an experienced Office & Facilities Manager looking to join a growing, ambitious company? Our client, a highly reputable Insurance firm in Manchester City Centre, is offering an exciting new opportunity with long-term growth potential.
Key Responsibilities:
Office Operations
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Oversee smooth day-to-day office operations, ensuring a professional and organized workspace
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Manage supplies, stock levels, and supplier relationships
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Coordinate internal/external meetings and ensure meeting rooms are equipped
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Maintain office calendar and avoid scheduling conflicts
Facilities Management
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Liaise with contractors for maintenance, repairs, and office improvements
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Ensure health and safety compliance through regular checks
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Oversee cleanliness via cleaning staff or services
Business Continuity
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Support the Business Continuity Plan in liaison with the BCP lead, including updates, reviews, and testing
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Act as emergency response coordinator (e.g. hoax threats, protests, etc.)
Health & Safety
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Collaborate with the H&S Officer to manage all health and safety activities
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Conduct risk assessments, manage incidents, and promote a safety-first culture
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Maintain emergency procedures, including evacuation plans and fire drills
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Ensure first aid kits are stocked and staff are trained in basic procedures
Supplier & Service Management
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Manage contracts and relationships with service providers
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Ensure compliance with sustainability goals
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Maintain supplier agreements via House of Control
Team Support
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Provide admin support across departments
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Help coordinate office events and team activities
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Assist with onboarding, including setting up workstations and access passes
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Support overseas hires with accommodation and utilities setup
Space Planning & Office Layout
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Plan office layout and workstation assignments
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Assist with office moves and renovations, minimizing disruption
Technology & Equipment
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Ensure office tech (phones, printers, AV equipment) is operational
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Work with IT to resolve technical issues and manage eco-compliant disposal
The Ideal Candidate:
Essential:
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Proven experience as Office/Facilities Manager in a corporate/professional setting
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Strong organizational and multitasking abilities
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Excellent communication skills for working with staff and suppliers
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Proficient in MS Office and office tools
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IOSH qualified
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Knowledge of facility management and safety standards
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Experience managing supplier contracts
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Adaptable and problem-solving mindset
Desirable:
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Project/office renovation experience
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NEBOSH qualification
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Understanding of H&S regulations in office settings
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Knowledge of eco-friendly practices
What You’ll Receive:
Be part of a company that fosters a supportive "One Team" culture and values every team member. Benefits include:
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Excellent pension
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Annual performance bonus
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Private medical insurance + cashback scheme
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25 days holiday + birthday off
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Paid wellbeing days
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Enhanced family-friendly policies
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Career development and qualification support
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Employee Assistance Programme
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Group life insurance
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Cycle to work scheme
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Season ticket loan
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Perks and retail discounts
The company is an equal opportunities employer, committed to inclusivity and diversity in the workplace.
Apply now or contact one of our specialist consultants quoting reference: NJR15786.
