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- Tasks: Support office operations with various administrative tasks and client interactions.
- Company: Join Nixon Peabody LLP, a dynamic law firm focused on innovation and collective thinking.
- Benefits: Enjoy a full-time role with growth opportunities, training, and a supportive work environment.
- Why this job: Be part of a diverse team making an impact while developing your skills in a professional setting.
- Qualifications: 1-3 years of experience preferred; excellent communication and organisational skills required.
- Other info: Onsite position in Boston, Monday to Friday, 8:30AM - 4:30PM ET.
The predicted salary is between 42000 - 58000 ÂŁ per year.
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Job Description:
The Office Support Assistant is responsible for providing local onsite support to perform a variety of office related duties, with primary responsibility for office operations. The role will provide overflow administrative support to Office Administrator, Office Services, Accounting, Records, Marketing, Facilities, Reception and others on a case-by-case basis. Maintains professional contact with clients, attorneys and professional staff and observes confidentiality of client and firm matters. Effectively, efficiently and thoroughly manages work and information requests. An onsite work arrangement is required for this position and the anticipated schedule is Monday through Friday, 8:30AM – 4:30PM ET.
Job Description:
The Office Support Assistant is responsible for providing local onsite support to perform a variety of office related duties, with primary responsibility for office operations. The role will provide overflow administrative support to Office Administrator, Office Services, Accounting, Records, Marketing, Facilities, Reception and others on a case-by-case basis. Maintains professional contact with clients, attorneys and professional staff and observes confidentiality of client and firm matters. Effectively, efficiently and thoroughly manages work and information requests. An onsite work arrangement is required for this position and the anticipated schedule is Monday through Friday, 8:30AM – 4:30PM ET.
A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.
We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.
If you’re someone who’s looking toward the future, we’d love to hear from you.
Location: Boston, MA
Provide administrative support to office operations may include:
- Process office related expense reimbursements/reconcile firm purchasing cards, vendor invoices and other accounting responsibilities.
- Maintain office operations documentation.
- Assist with the onboarding of new hires.
- Assist with Marketing and Business Development projects.
- Assist with data analytics spreadsheets and presentations.
- Act as an information resource for attorneys and professional staff.
- Assist with the coordination of office moves.
- Assist with the coordination of special events.
- Attend and contribute to firmwide committee meetings.
- Onsite logistics for visitors to the office.
- Meet and greet guests and provide onsite support as needed.
- Retrieve information from conference room reservation application and order food/beverages as necessary to accommodate meeting attendees.
- Provide hospitality support as needed.
- Maintain orderly and presentable lobby, Reception area, conference rooms and office space.
- Monitor lobby and conference room A/V and IT equipment and notify IT of any potential issues.
- Distribute security badges and parking validations and maintain inventory logs as needed.
- Follow firm policies with regard to visitor access to offices and conference rooms.
- Maintain appropriate inventory of kitchen and catering supplies and cleanliness of coffee stations and cafes.
- Maintain hospitality equipment (beverage dispensers, refrigerator, dishwasher, etc).
- Provide backup support to Office Services including copy, scan, print, mail, supplies, etc.
- Provide onsite support to practice and global resource assistants as requested.
- Process office related expense reimbursements/reconcile firm purchasing cards, vendor invoices and other accounting responsibilities.
- Coordinate with the marketing and business development teams on event logistics and special projects.
- Performs other duties as assigned.
To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.
- 1-3 years of related experience preferred.
- Associate’s degree preferred. Work experience in lieu of a degree will be considered.
- Excellent interpersonal, communication, and customer service skills.
- Positive and professional demeanor; able to interact effectively with personnel at all levels, including attorneys, staff, and clients.
- Ability to maintain confidentiality.
- Demonstrated organizational skills with attention to detail and ability to organize workload, prioritize tasks and complete them under time constraints.
- Ability to work independently and as part of a team.
- Proficient in Microsoft Office Suite and other office technology.
Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law.
To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.
In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows: Boston, MA : $52,500 to $72,050
In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody’s good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.
Seniority level
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Seniority level
Entry level
Employment type
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Employment type
Full-time
Job function
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Job function
Administrative
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Industries
Law Practice
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Office Support Assistant employer: Nixon Peabody LLP
Contact Detail:
Nixon Peabody LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Support Assistant
✨Tip Number 1
Familiarise yourself with the specific office operations and administrative tasks mentioned in the job description. Understanding the nuances of these responsibilities will help you demonstrate your readiness to take on the role during any discussions.
✨Tip Number 2
Network with current or former employees of Nixon Peabody LLP if possible. They can provide valuable insights into the company culture and expectations, which can be beneficial when you’re discussing your fit for the Office Support Assistant position.
✨Tip Number 3
Prepare to showcase your organisational skills and attention to detail. Think of examples from your past experiences where you successfully managed multiple tasks or projects, as this is crucial for the role.
✨Tip Number 4
Be ready to discuss your proficiency with Microsoft Office Suite and other office technologies. Consider brushing up on any tools mentioned in the job description to ensure you can confidently speak about your capabilities.
We think you need these skills to ace Office Support Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant experience and skills that align with the Office Support Assistant role. Focus on your administrative support experience, customer service skills, and proficiency in Microsoft Office Suite.
Craft a Strong Cover Letter: Write a compelling cover letter that explains why you are interested in the position at Nixon Peabody LLP. Mention specific duties from the job description that excite you and how your background makes you a great fit for the team.
Highlight Interpersonal Skills: Since the role requires maintaining professional contact with clients and staff, emphasise your interpersonal and communication skills in your application. Provide examples of how you've successfully interacted with diverse teams or clients in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an Office Support Assistant.
How to prepare for a job interview at Nixon Peabody LLP
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of the Office Support Assistant position. Familiarise yourself with the tasks mentioned in the job description, such as providing administrative support and maintaining office operations documentation. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Interpersonal Skills
Since this role involves maintaining professional contact with clients and staff, be prepared to discuss your interpersonal and communication skills. Share examples from your past experiences where you effectively interacted with various stakeholders, highlighting your ability to maintain confidentiality and professionalism.
✨Demonstrate Organisational Skills
The Office Support Assistant needs to manage multiple tasks efficiently. Be ready to provide examples of how you've organised your workload in previous roles. Discuss any tools or methods you use to prioritise tasks and ensure deadlines are met, as this will show your potential employer that you can handle the demands of the job.
✨Familiarise Yourself with Office Technology
Proficiency in Microsoft Office Suite and other office technologies is essential for this role. Brush up on your skills in these applications and be prepared to discuss how you've used them in past positions. If possible, mention any experience with data analytics or event coordination, as these are relevant to the tasks you'll be handling.
