At a Glance
- Tasks: Support senior professionals with diary management, client administration, and billing tasks.
- Company: Join a well-established professional services organisation in Belfast.
- Benefits: Enjoy hybrid work, exposure to diverse clients, and ongoing professional development.
- Other info: Opportunity for career growth within a respected international firm.
- Why this job: Gain valuable experience in a dynamic environment while supporting a busy team.
- Qualifications: 2+ years as a PA, strong Microsoft Office skills, and excellent organisational abilities.
The predicted salary is between 31500 - 38500 £ per year.
PERSONAL ASSISTANT BELFAST CITY CENTRE (HYBRID) Nixon Mc Quade are currently recruiting for an experienced Personal Assistant to join a well-established professional services organisation in Belfast.
This is a varied support position working alongside senior professionals, providing day-to-day assistance across diary management, client administration, billing and document preparation.
The role would suit an experienced PA who is organised, proactive and comfortable managing competing priorities within a busy professional environment.
The Role Key responsibilities will include: Managing diaries, appointments and meeting arrangements for senior colleagues.
Producing, formatting and updating correspondence, reports, presentations and other documentation.
Assisting with new client and matter setup, including completion of relevant internal procedures.
Coordinating travel arrangements, accommodation and external appointments.
Supporting the billing process, including invoice preparation and related administration.
Monitoring outstanding invoices and assisting with payment follow-up where required.
Maintaining accurate documentation and information relating to ongoing client work.
Assisting with internal projects and wider administrative requirements.
Providing additional support across the wider team when necessary.
The Person We are looking for someone with: At least 2 years experience working as a PA within a professional services environment.
Strong working knowledge of Microsoft Office.
Experience using digital dictation.
Excellent organisational and time-management skills.
Strong attention to detail and the ability to produce work to a high standard.
The ability to prioritise effectively while handling several tasks and deadlines.
Professional and confident communication skills.
Previous exposure to systems used for billing, time recording, document management or client/matter onboarding within a legal or professional services environment would be beneficial.
Whats on Offer Join an established and highly regarded international professional services organisation.
Work alongside experienced professionals within a busy Belfast team.
Exposure to a broad range of client and business activity.
A varied position covering PA support, billing, documentation and client administration.
Opportunity to continue developing your experience within a professional services environment.
If you have previous PA experience within professional services and would like to find out more, apply with your CV or get in touch for a confidential discussion.
Skills: dictation Billing Compliance pa support onboarding
Invoicing
Benefits: Work From Home hybrid TPBN1_NI
Personal Assistant in Newtownabbey employer: Nixon McQuade
Nixon McQuade is an exceptional employer, offering a dynamic work culture that fosters professional growth and development for its employees. Located in the heart of Belfast City Centre, the firm provides a competitive salary and a supportive environment where newly qualified solicitors can thrive while managing complex litigation matters. With a focus on collaboration and continuous learning, this is an ideal place for those looking to advance their careers in insurance litigation.
