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- Tasks: Provide essential admin support to legal teams and manage documents efficiently.
- Company: Join a well-established law firm in Belfast with a supportive culture.
- Benefits: Structured training, career development opportunities, and a friendly work environment.
- Other info: Perfect for law graduates or anyone eager to enter the legal field.
- Why this job: Kickstart your career in law with hands-on experience and growth potential.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 22000 - 26000 £ per year.
Nixon McQuade are delighted to be working with a well-established law firm in Belfast who are seeking an Administration Assistant to join their team. This is an excellent entry-level opportunity for someone looking to build a career within legal support.
The role will involve providing administrative support to the firm's Legal Secretaries and Solicitors, assisting with document production, file management, court bundles, post, scanning, filing and general office support. The firm offers a structured and supportive environment, with the opportunity of securing a training contract and long-term career development.
The Role
- Providing general administrative support across the firm
- Supporting Legal Secretaries and Solicitors with day-to-day tasks
- High volume document production, photocopying, scanning and filing
- Opening and organising case files in hard and soft copy
- Scheduling appointments, meetings and court dates
- Assisting with billing, invoicing and payment procedures
- Managing post, including scanning, referencing and saving documents to files
- Liaising with clients, courts and third parties
- Preparing bundles of documents for court hearings
- Supporting with hand deliveries and court runs as required
- Providing reception cover and supporting with hospitality when required
- Booking travel as and when required
- Supporting wider administrative and business improvement tasks
The Person
- A proactive and flexible approach to work
- Strong organisational skills and excellent attention to detail
- Excellent written and verbal communication skills
- Proficient in Microsoft Office, including Word, Excel, Outlook and PowerPoint
- Able to manage multiple tasks and prioritise workload effectively
- Confident working independently and as part of a team
- Understanding of confidentiality and data protection
- Previous office, administration, legal or professional services experience would be advantageous but is not essential
This role would suit a law graduate, junior administrator, office assistant or legal administrator who is keen to gain experience within a professional legal environment and progress their career.
For further information on this vacancy, please apply via the link below or contact Steafan McKenna in the strictest confidence.
Admin Assistant in Newtownabbey employer: Nixon McQuade
Contact Detail:
Nixon McQuade Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant in Newtownabbey
✨Tip Number 1
Network like a pro! Reach out to people in the legal field, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the firm and practising common interview questions. Show them you’re not just another candidate; demonstrate your enthusiasm for the role and how you can contribute to their team.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. It’s a simple yet effective way to stand out from the crowd.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that could be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Admin Assistant in Newtownabbey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Assistant role. Highlight any relevant experience, even if it’s from a different field, and showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your skills align with what we’re looking for. Keep it concise but engaging!
Showcase Your Communication Skills: Since excellent written communication is key for this role, ensure your application is free of typos and clearly structured. This is your first chance to impress us with your attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Nixon McQuade
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like document production, file management, and liaising with clients. This will help you demonstrate your enthusiasm and readiness to take on the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and keep everything in order, as this will impress your interviewers.
✨Brush Up on Your Tech Skills
Proficiency in Microsoft Office is key for this position. Make sure you're comfortable using Word, Excel, Outlook, and PowerPoint. If you can, practice creating documents or spreadsheets beforehand so you can confidently talk about your skills during the interview.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the firm’s culture, training opportunities, and what a typical day looks like for an Administration Assistant. This shows your genuine interest in the role and helps you assess if it's the right fit for you.