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- Tasks: Provide essential admin support to legal teams and manage documents efficiently.
- Company: Join a well-established law firm in Belfast with a supportive culture.
- Benefits: Structured training, career development, and a friendly office environment.
- Other info: Perfect for law graduates or anyone eager to enter the legal field.
- Why this job: Kickstart your career in law with hands-on experience and growth opportunities.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 22000 - 26000 £ per year.
Nixon McQuade are delighted to be working with a well-established law firm in Belfast who are seeking an Administration Assistant to join their team. This is an excellent entry-level opportunity for someone looking to build a career within legal support.
The role will involve providing administrative support to the firm's Legal Secretaries and Solicitors, assisting with document production, file management, court bundles, post, scanning, filing and general office support. The firm offers a structured and supportive environment, with the opportunity of securing a training contract and long-term career development.
The Role
- Providing general administrative support across the firm
- Supporting Legal Secretaries and Solicitors with day-to-day tasks
- High volume document production, photocopying, scanning and filing
- Opening and organising case files in hard and soft copy
- Scheduling appointments, meetings and court dates
- Assisting with billing, invoicing and payment procedures
- Managing post, including scanning, referencing and saving documents to files
- Liaising with clients, courts and third parties
- Preparing bundles of documents for court hearings
- Supporting with hand deliveries and court runs as required
- Providing reception cover and supporting with hospitality when required
- Booking travel as and when required
- Supporting wider administrative and business improvement tasks
The Person
- A proactive and flexible approach to work
- Strong organisational skills and excellent attention to detail
- Excellent written and verbal communication skills
- Proficient in Microsoft Office, including Word, Excel, Outlook and PowerPoint
- Able to manage multiple tasks and prioritise workload effectively
- Confident working independently and as part of a team
- Understanding of confidentiality and data protection
- Previous office, administration, legal or professional services experience would be advantageous but is not essential
This role would suit a law graduate, junior administrator, office assistant or legal administrator who is keen to gain experience within a professional legal environment and progress their career.
For further information on this vacancy, please apply via the link below or contact Steafan McKenna in the strictest confidence.
Admin Assistant in Belfast employer: Nixon McQuade
Contact Detail:
Nixon McQuade Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in the legal field, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews by researching the firm and practising common interview questions. Show them you’re not just another candidate; demonstrate your enthusiasm for the role and how you can contribute to their team.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your appreciation and keeping you top of mind. It’s a simple gesture that can set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to navigate!
We think you need these skills to ace Admin Assistant in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Assistant role. Highlight any relevant experience, even if it’s from a different field, and showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your skills align with what the firm is looking for. Keep it concise but engaging!
Showcase Your Communication Skills: Since excellent written communication is key for this role, ensure your application is free of typos and clearly structured. This reflects your attention to detail and professionalism.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands and shows your enthusiasm for joining our team!
How to prepare for a job interview at Nixon McQuade
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with tasks like document production, file management, and liaising with clients. This will help you demonstrate your enthusiasm and readiness to take on the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure attention to detail in your work.
✨Brush Up on Your Communication Skills
Excellent written and verbal communication is key for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to show your interest and engagement.
✨Demonstrate Your Proactivity
The firm is looking for someone with a proactive approach. Think of instances where you've taken initiative in previous roles or projects. Share these examples to illustrate your ability to work independently and contribute positively to a team environment.