At a Glance
- Tasks: Coordinate media operations and manage supplier relationships for smooth stone availability.
- Company: Join a leading diamond industry player with a focus on operational excellence.
- Benefits: Competitive salary, hands-on experience, and opportunities for growth in a dynamic environment.
- Other info: Fast-paced work culture with a focus on teamwork and problem-solving.
- Why this job: Be at the heart of media operations and make a real impact in the diamond industry.
- Qualifications: Strong organisational skills and 2+ years of experience in any field.
The predicted salary is between 31500 - 38500 £ per year.
We are seeking a detail-oriented and highly organized Operations Coordinator to manage supplier coordination for Media Operations. The role focuses on ensuring the timely availability, tracking, and movement of stones in line with operational targets and company standards. The ideal candidate will work closely with suppliers, team leads, and internal stakeholders to maintain smooth day-to-day media operations while ensuring accuracy, accountability, and process compliance.
Key Responsibilities
- Coordinate with suppliers to ensure the availability of a minimum of n+10 stones per agent in accordance with company standards and operational targets.
- Calculate daily operational capacity requirements and arrange stones from suppliers accordingly.
- Ensure all stones sent for media are properly listed on the platform:
- For FTP or direct upload suppliers, verify listings are completed before processing.
- For API suppliers, ensure stones are live on the platform prior to media handling.
- Coordinate with suppliers for newly manufactured stones to ensure certification and platform listing are completed before stones are sent to Media Operations.
- Verify and maintain accurate records of stones received from suppliers, including total counts and accompanying stone lists.
- Conduct thorough inward checks for every packet received and promptly address discrepancies such as:
- Missing stones
- Count mismatches
- Incorrect packet contents
- Share detailed stone lists with Team Leads to support operational planning and execution.
- Maintain accurate inward and outward records for the Media Operations department.
- Ensure acknowledgement receipts are properly signed, documented, and shared with suppliers.
- Collaborate with Team Leads to plan weekly stone requirements and operational workflows.
- Keep suppliers informed about updates, process changes, and developments related to Media Operations.
Required Skills & Qualifications
- Strong organizational and coordination skills
- 2+ years of work experience in any domain
- Excellent attention to detail and accuracy
- Ability to manage multiple stakeholders and follow up effectively
- Good communication and relationship management skills
- Proficiency in spreadsheets and operational tracking systems
- Ability to work in a fast-paced operational environment
- Problem-solving mindset with strong accountability
Preferred Experience
- Experience in operations, supply chain coordination, or media operations
- Experience working within the diamond, jewelry, or gemstone industry is an advantage
- Familiarity with inventory tracking, logistics coordination, and supplier management systems is preferred
Required skills: Attention to Detail, Problem Solving, Organizational Skills, Supplier Management
Required languages: English
Media Operations Coordinator employer: Nivoda
Nivoda is an exceptional employer that fosters a dynamic and collaborative work culture, allowing you to thrive in a fast-paced, remote environment. With a focus on employee growth and the autonomy to set your own KPIs, you'll have the opportunity to make a meaningful impact while working alongside a global team of innovators. Join us and be part of a rapidly growing company that values your contributions and supports your professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Media Operations Coordinator
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Nivoda and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Nivoda!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Nivoda keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Media Operations Coordinator
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Nivoda:This is your chance to really connect with the team at Nivoda. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Nivoda
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Nivoda.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Nivoda that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Nivoda. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
