Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Executive Leadership team with diary management and high-level admin tasks.
- Company: Join the National Institute of Teaching, dedicated to improving teacher education across the UK.
- Benefits: Enjoy flexible working, 27+ days holiday, and a supportive work environment.
- Why this job: Be part of a mission-driven team making a real impact in education.
- Qualifications: Previous PA/EA experience at C-suite level and strong communication skills required.
- Other info: This is a temporary role covering maternity leave, starting early September.
The predicted salary is between 22700 - 28800 £ per year.
We are looking for an Executive Administrator to start early September to cover a period of maternity leave. This role is responsible for supporting five members of the Executive Leadership team with diary management and high-level administrative support.
The ideal candidate will have previous experience of diary management and supporting at C-suite level. We need someone who can work in a fast-paced environment, and who is highly organised, proactive, and able to juggle multiple priorities while maintaining a calm and professional approach. They will also be able to work effectively within a geographically distributed team and handle confidential information with sensitivity and discretion. This is a hybrid role, and it is anticipated that you will work at your local campus one day per fortnight.
Key Responsibilities:
- To provide efficient and high-quality administrative support to the Executive team and the Executive Assistant and Governance Coordinator.
- To provide diary management and scheduling support for the Executive team.
- To act as a point of contact between the Executive team and internal and external stakeholders, acting with professionalism and discretion, proactively arrange meetings, prioritise work, manage conflicting needs.
- To provide effective secretarial and administrative support to members of the Executive Team including proofreading and supporting with the formatting of key external correspondence, including letters, presentations, comments on reports, etc. with speed and accuracy.
- To support members of the Executive Team by setting up meetings, booking rooms and venues, and with forward planning to ensure that meetings are prepared for in advance.
- To book travel and accommodation for members of the Executive Team and, where necessary, the wider organisation, ensuring that the best value and service are obtained.
- Support the Executive Assistant in the organisation of bi-annual all staff away days including arranging transport, overnight accommodation, and catering in line with allocated budget, and communicating details to the organisation.
- To screen and prioritise telephone calls and answer general queries by programme participants, members of the public or sector colleagues.
- To manage the ‘info’ inbox, seeing that enquiries are forwarded to the relevant staff members and answered in a timely manner.
- To carry out any other duties as reasonably requested by the Executive Team or Executive Assistant.
- To maintain the highest level of confidentiality, using discretion in providing information both within and outside of the NIoT.
Requirements:
- Strong PA/EA experience, preferably at C-suite level.
- Experience of high-level diary management and scheduling complex meetings.
- Ability to thrive when working independently and in a fast-paced environment.
- Strong communication skills, both written and verbal.
- Strong IT skills, including Microsoft Teams, Word, Excel and PowerPoint.
- Ability to manage competing priorities and work to deadlines.
- Previous work experience or willingness to work in a geographically distributed team.
- Sensitivity and discretion when handling confidential information.
This post requires a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS) with a Children’s Barred List Check and Occupational Health Check as a condition of employment.
Executive Administrator employer: Niot
Contact Detail:
Niot Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrator
✨Tip Number 1
Familiarise yourself with the National Institute of Teaching's mission and values. Understanding their commitment to high-quality teacher education will help you align your responses during interviews and demonstrate your enthusiasm for the role.
✨Tip Number 2
Highlight your experience in diary management and supporting C-suite executives. Be prepared to discuss specific examples of how you've successfully managed complex schedules and prioritised tasks in a fast-paced environment.
✨Tip Number 3
Showcase your IT skills, particularly with Microsoft Teams, Word, Excel, and PowerPoint. Consider preparing a brief presentation or document that demonstrates your proficiency with these tools, as it could set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your approach to handling confidential information. Given the sensitivity of the role, having a clear strategy for maintaining discretion and confidentiality will be crucial during the interview process.
We think you need these skills to ace Executive Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in diary management and supporting C-suite executives. Use specific examples to demonstrate your organisational skills and ability to handle multiple priorities.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the mission of the National Institute of Teaching. Mention how your skills align with the responsibilities outlined in the job description, particularly your experience in high-level administrative support.
Showcase Your Communication Skills: Since strong communication skills are essential for this role, ensure that your application is well-written and free of errors. Use clear and concise language to convey your points effectively.
Highlight Confidentiality Experience: Given the importance of handling confidential information, include any relevant experience where you maintained discretion and confidentiality in previous roles. This will demonstrate your suitability for the position.
How to prepare for a job interview at Niot
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with diary management in detail. Highlight specific examples where you successfully managed complex schedules, prioritised conflicting appointments, and ensured smooth operations for senior executives.
✨Demonstrate Your Proactive Approach
The role requires someone who can juggle multiple priorities. Share instances where you took the initiative to solve problems or streamline processes, showing that you can thrive in a fast-paced environment.
✨Emphasise Confidentiality and Discretion
Since you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Discuss how you've managed confidential data in previous roles and the importance of discretion in administrative tasks.
✨Prepare for Team Dynamics
As this is a hybrid role within a geographically distributed team, be ready to talk about your experience working remotely and collaborating with teams across different locations. Highlight your communication skills and adaptability in such settings.
