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For Companies At a Glance
- Tasks: Support daily operations, manage data, and assist various departments in a dynamic environment.
- Company: Join Nikkiso Clean Energy, a leader in innovative industrial solutions.
- Benefits: Gain valuable experience, develop skills, and work in a supportive team atmosphere.
- Why this job: Be part of a company making a difference in clean energy and industrial gases.
- Qualifications: A-level education, office experience, and strong communication skills required.
- Other info: Opportunity for growth in a global company with a collaborative culture.
The predicted salary is between 28800 - 43200 £ per year.
Company Overview
Nikkiso Clean Energy & Industrial Gases is a leading provider of cryogenic pumps, heat exchangers, process systems, turboexpanders, services, and solutions for the liquefied natural gas (LNG), liquefied hydrogen (LH2), and industrial gases industries. Applications include fueling stations, marine engines, peak shaving, power generation, virtual pipelines, carbon capture, geothermal power, and well stimulation. We are a subsidiary of Nikkiso Company Ltd, a leading industrial manufacturer headquartered in Tokyo, Japan, with $1.5 B USD in annual revenue, 8000+ employees worldwide, and publicly traded on the Tokyo Stock Exchange.
Job Overview
Reporting to the General Manager, the Administrative Assistant is responsible for supporting the day-to-day administrative activities of the company across all departments with a focus on commercial, procurement, organisational, and data logging tasks.
Responsibilities
- Procurement activities, such as requesting quotations, creating/sending purchase orders.
- Quality system scanning/filing and data entry.
- Compiling manuals for QA team and distributing/uploading.
- Health and safety system data entry and reporting, e.g. uploading meeting summaries, data entry, supporting the filing of reports, research on related topics.
- Logging and maintaining quote and sales data on company-wide system (Salesforce).
- Support to the finance team with admin-related activities.
- Writing minutes and meeting agendas.
- Answering the phone, welcoming visitors.
- Support and lead as required for day-to-day running of the office, e.g. office supplies, company events, organise deliveries, support logistics and shipping, facility management.
- Establishes, maintains, processes, and/or updates files, records, and/or other documents, including employees telephone list and contacts.
- Resolve office-related malfunctions and respond to requests or issues.
- Serve as a resource to other departments as needed.
- Other tasks as assigned.
Qualifications
- Education to A-level or equivalent standard with good ability and confidence in general maths and English.
- Experience as an office assistant or in a related field.
- A foundation knowledge in the areas of company accounts or purchasing would be well regarded.
- Good computer skills and proficiency in Microsoft Office.
- Ability to write clearly and help with word processing when necessary.
- Warm personality with strong communication skills.
- Must be able to focus on a wide variety of tasks and responsibilities and show initiative and self-motivation.
- Ability to work well under limited supervision.
- Must be able to work well with and support current team members and demonstrate good attention to detail, initiative, organisation, and time management.
- Have a valid driver's license.
- Good command of the English language.
Administrative Assistant II employer: Nikkiso Cryogenic Industries
Contact Detail:
Nikkiso Cryogenic Industries Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant II
✨Tip Number 1
Networking is key! Reach out to people in the industry, attend events, and connect with current employees at Nikkiso. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for interviews by researching the company and its products. Knowing about their cryogenic pumps and LNG solutions will show your genuine interest and help you stand out from the crowd.
✨Tip Number 3
Practice common interview questions related to administrative tasks. Think about how you’d handle procurement activities or data entry challenges, and be ready to share examples from your past experiences.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Nikkiso team!
We think you need these skills to ace Administrative Assistant II
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight relevant experience, especially in procurement and data entry, as these are key responsibilities. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your warm personality and strong communication skills, as these are super important for this role.
Showcase Your Computer Skills: Since good computer skills are a must, make sure to mention your proficiency in Microsoft Office. If you have experience with Salesforce or similar systems, definitely include that too. We love tech-savvy candidates!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Nikkiso!
How to prepare for a job interview at Nikkiso Cryogenic Industries
✨Know Your Stuff
Before the interview, make sure you understand Nikkiso Clean Energy & Industrial Gases and their role in the LNG and industrial gases industries. Familiarise yourself with their products and services, especially those related to procurement and administrative tasks. This will show your genuine interest and help you answer questions more confidently.
✨Showcase Your Skills
Highlight your experience as an office assistant or in related fields during the interview. Be ready to discuss specific examples of how you've handled procurement activities, data entry, or quality system management. Use the STAR method (Situation, Task, Action, Result) to structure your responses and demonstrate your problem-solving abilities.
✨Be Organised
Since the role involves a variety of tasks, being organised is key. Bring a notepad or a digital device to jot down important points during the interview. This not only helps you remember details but also shows that you’re prepared and take the role seriously. Plus, it’s a great way to keep track of any questions you might want to ask at the end.
✨Communicate Clearly
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely before the interview. You might even want to do a mock interview with a friend or family member. Remember, it's not just about what you say, but how you say it. A warm personality can go a long way in making a positive impression!
