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- Tasks: Join us as a Workplace Administrator, managing daily office operations and supporting our vibrant team.
- Company: NIHR drives world-class research that transforms lives and promotes economic growth.
- Benefits: Enjoy a competitive salary, 25 days leave, life insurance, and remote IT support.
- Why this job: Be at the heart of impactful research while developing your skills in a supportive environment.
- Qualifications: A degree in business administration or related field with proven administrative experience is required.
- Other info: This is a 12-month fixed-term contract; apply by December 31, 2024.
The predicted salary is between 26900 - 28400 £ per year.
At the National Institute for Health and Care Research (NIHR) we enable and deliver world-class research that transforms people’s lives, promotes economic growth and advances science. We manage public investment in excess of £550 million per annum and provide bespoke expertise to charitable and commercial organisations to get the most out of their research funding.
The NIHR is seeking a dynamic and detail-oriented Office Administrator to be at the heart of our daily operations. In this key role, you will ensure the smooth and efficient functioning of our office, supporting our mission with a proactive and organised approach. This is an exciting opportunity to join a vibrant team and contribute to the success of our vital work.
Job Description
Office Management
- Oversee day-to-day administrative operations.
- Setting up and supporting meetings, including rooms, catering and equipment.
- Responsible for the management of the desk and car park booking system.
- Collecting data to support environmental audits.
- Conducting the weekly fire alarm test.
- Updating phone lists, checklists, and information sheets.
- Manage office supplies and equipment, ensuring they are well-stocked and functional.
- Coordinate maintenance and repairs for office facilities.
Record Keeping
- Maintain and organise company records, including confidential data.
- Handle document filing, both physical and digital, ensuring easy access and security.
Communication Support
- Act as a point of contact for internal and external communications.
- Handle incoming calls, emails, and correspondence promptly.
- Schedule and coordinate meetings and appointments.
Policy Implementation
- Enforce company policies and procedures to ensure compliance.
- Provide guidance on organisational protocols to employees.
Support for Teams and Management
- Assist managers and teams with administrative needs.
- Prepare reports, presentations, and correspondence as needed.
Education and Experience
- Degree in business administration or a related field
- Proven experience as an administrator or in a similar administrative role
- Experience in client facing roles
Skills and Competencies
- Strong organisational and multitasking skills
- Excellent written and verbal communication abilities
- Proficiency in office software, including MS Office Suite and scheduling tools
- Attention to detail and problem-solving capabilities
Personal Attributes
- Professional demeanor and ability to maintain confidentiality
- Strong interpersonal skills to foster a positive work environment.
- Excellent communication skills
- Very good attention to detail
- Flexible approach to work, ability to multi-task and work as part of a team
Salary & Benefits
- £26,900 to £28,400 per year
- Bonus – subject to company performance
- 25 days annual leave, plus public holidays (UK)
- Enhanced contributory pension scheme
- Life Insurance
- Benenden Healthcare
- Season Ticket Loan
- Laptop, IT equipment and remote IT support
NB: This is an office based, 12 month Fixed Term Contract. Closing date for applications is 5pm on the 31st December 2024, interviews from the 9th January 2025.
To Apply
If you are interested in working with us and feel you have the appropriate background and skills, please apply with your CV and a cover letter attached in the same document, explaining what you feel you could bring to the company and outlining your suitability for the role.
EQUAL OPPORTUNITIES
LGC strongly believes that every job applicant and employee should be valued for their individual talents regardless of age, disability, race, colour, ethnic or national origin, sex, sexual orientation, gender reassignment, marital or civil partnership, pregnancy or maternity, religion, or belief. Short listing, interviewing and selection will always be carried out without regard to gender, sexual orientation, marital status, colour, race, nationality, ethnic or national origins, religion or belief, age, or trade union membership.
Workplace Administrator employer: NIHR
Contact Detail:
NIHR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Administrator
✨Tip Number 1
Familiarize yourself with the specific administrative tools and software mentioned in the job description, such as MS Office Suite and scheduling tools. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your experience in managing office supplies and coordinating maintenance. Think of specific examples where you successfully handled similar responsibilities, as this will show that you can effectively manage the day-to-day operations of the office.
✨Tip Number 3
Prepare to discuss your approach to maintaining confidentiality and handling sensitive information. This is crucial for the role, so having a clear understanding of best practices will set you apart from other candidates.
✨Tip Number 4
Demonstrate your strong interpersonal skills by preparing examples of how you've fostered a positive work environment in previous roles. This will resonate well with the team-oriented culture at NIHR.
We think you need these skills to ace Workplace Administrator
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customize your cover letter for the Workplace Administrator position. Highlight your relevant experience in office management and administration, and explain how your skills align with the responsibilities outlined in the job description.
Showcase Your Organizational Skills: In your CV, emphasize your strong organizational and multitasking abilities. Provide specific examples of how you've successfully managed administrative tasks or supported teams in previous roles.
Highlight Communication Proficiency: Since excellent communication skills are crucial for this role, include examples of your experience in handling internal and external communications. Mention any client-facing roles you have held and how you effectively managed correspondence.
Proofread Your Application: Before submitting your application, carefully proofread both your CV and cover letter. Ensure there are no spelling or grammatical errors, as attention to detail is a key competency for the Workplace Administrator position.
How to prepare for a job interview at NIHR
✨Show Your Organisational Skills
As an Office Administrator, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully organized events or managed office supplies in previous roles.
✨Demonstrate Communication Proficiency
Since you'll be the point of contact for internal and external communications, highlight your experience in handling calls, emails, and scheduling meetings. Practice clear and concise communication during the interview.
✨Emphasize Attention to Detail
Attention to detail is key in this role. Bring up instances where your meticulous nature helped prevent errors or improved processes. This will show that you understand the importance of accuracy in administrative tasks.
✨Familiarize Yourself with Company Policies
Understanding the company's policies and procedures is essential. Research NIHR's mission and values, and be ready to discuss how you can enforce these policies effectively within the office environment.
