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For Companies At a Glance
- Tasks: Join us as an HR Administrator, supporting our People team with vital administrative tasks.
- Company: We're a dynamic company based in Soho and Brighton, focused on people and culture.
- Benefits: Enjoy a competitive salary, flexible working options, and opportunities for personal growth.
- Why this job: Be part of a vibrant team, making a real impact on employee experience and engagement.
- Qualifications: No specific qualifications required; just bring your organisational skills and enthusiasm!
- Other info: This is a 6-month fixed-term contract, perfect for gaining valuable HR experience.
The predicted salary is between 24000 - 36000 £ per year.
We’re on the lookout for a highly organised and proactive HR Administrator to support our People team on a 6 month fixed term contract. The HR Administrator will provide critical administrative support to the People Team. This role ensures the smooth operation of HR and recruitment processes, maintaining employee records, managing documentation, and assisting hiring managers with recruitment activities. This role can be based from our support centres in Soho, London or Brighton i360.
Key Responsibilities
- HR Administration & Compliance
- Take notes during investigation and disciplinary meetings.
- Prepare, send, and track completion of DocuSign documents.
- Maintain and update accurate employee records on the HR system.
- Support data requests and ensure timely and accurate reporting.
- Manage the People and Recruitment inbox, responding to queries in a timely manner.
- Assist with the creation and distribution of employee communications, including policy updates and HR notices.
- Ensure HR policies and procedures are up to date and assist in reviewing company handbooks.
- Support employee onboarding and offboarding processes, including issuing contracts and conducting exit interviews.
- Assist in the administration of employee benefits and liaise with third-party providers as necessary.
- Administer and update content within Flow LMS, ensuring training records remain accurate and up to date.
- Track mandatory training completion and follow up with managers as needed.
- Support the coordination of training events, workshops, and learning initiatives.
- Generate reports on training participation and completion rates.
- Assist hiring managers with job postings and closures on the Applicant Tracking System (ATS).
- Provide general recruitment administration support as needed.
- Oversee Talent Funnel ATS, ensuring hiring managers are supported with job listings and candidate progression.
- Coordinate interview schedules and liaise with candidates regarding interview arrangements.
- Conduct initial CV screening and shortlist candidates for review.
- Assist in issuing offer letters, contracts, and new hire paperwork.
- Support employer branding initiatives, including job fair coordination and social media content for recruitment.
- Maintain and update organisational charts and employee directories.
- Assist in HR reporting, compiling metrics on recruitment, retention, and other key HR functions.
- Support the coordination of company-wide events, employee engagement initiatives, and well-being programs.
- Provide administrative support for employee recognition programs.
HR Administrator employer: Nightcap
Contact Detail:
Nightcap Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator
✨Tip Number 1
Familiarise yourself with HR software and systems, especially those mentioned in the job description like DocuSign and ATS. Being comfortable with these tools will give you an edge during the interview.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This role requires a proactive approach, so be ready to discuss your time management strategies.
✨Tip Number 3
Research common HR policies and procedures, as well as current trends in employee engagement and onboarding processes. This knowledge will help you demonstrate your understanding of the role's responsibilities.
✨Tip Number 4
Network with current or former HR professionals to gain insights into the role and the company culture. This can provide you with valuable information to tailor your responses during the interview.
We think you need these skills to ace HR Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the HR Administrator role. Focus on your organisational abilities, attention to detail, and any previous HR or administrative experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description that excite you and explain how your background makes you a great fit.
Highlight Relevant Skills: In your application, emphasise skills such as data management, communication, and compliance. These are crucial for the HR Administrator position, so provide examples of how you've successfully used these skills in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an HR role.
How to prepare for a job interview at Nightcap
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of an HR Administrator. Familiarise yourself with key tasks such as maintaining employee records, managing documentation, and supporting recruitment activities. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Prepare for Common HR Scenarios
Be ready to discuss how you would handle various HR situations, such as conducting exit interviews or managing employee queries. Think of examples from your past experiences that showcase your problem-solving skills and ability to maintain confidentiality.
✨Showcase Your Organisational Skills
As an HR Administrator, being organised is crucial. Prepare to discuss your methods for keeping track of multiple tasks, such as managing the People and Recruitment inbox or coordinating interview schedules. Highlight any tools or systems you use to stay organised.
✨Demonstrate Your Communication Skills
Effective communication is key in HR. Be prepared to explain how you would communicate policy updates or respond to employee queries. Practice articulating your thoughts clearly and concisely, as this will reflect your ability to engage with employees and hiring managers alike.
