At Nidec Traction our values and behaviours are the foundation for creating a great culture to support business success.
We are looking for exceptional people who turn ambitions into actions, and we believe everyone has the potential to succeed.
Role Summary:
This part‑time Office Manager role, will support the business 25-30 hours per week and be responsible for the day-to-day coordination of office operations, facilities, health and safety, and administrative services to ensure the site operates efficiently, compliantly, and professionally.
The typical schedule is Monday through Friday from 10:00 a.m. to 3:00 p.m., with flexibility as needed to support business requirements, deadlines, and site needs.
The role serves as the central point of contact for site services and provides administrative and coordination support across Operations, Customer Service, HR, Finance, Logistics, and Leadership.
Key Job Responsibilities:
Reception and Front Office
- Oversee and manage reception services across the Traction/Drives Harrogate site.
- Act as the primary front‑of‑house contact, welcoming visitors and managing incoming calls professionally.
- Coordinate visitor access, meeting rooms, taxis, and hospitality arrangements.
- Manage incoming and outgoing mail, deliveries, and secure document disposal in line with GDPR requirements.
- Maintain a tidy, professional, and organized reception and office environment.
Office Operations and Facilities
- Act as the main point of contact for all office‑related requests and site coordination.
- Coordinate day‑to‑day site services, including cleaning, utilities, and external service providers.
- Liaise with external vendors regarding maintenance, repairs, and facility needs.
- Maintain accurate records for facilities contracts, service agreements, and renewals.
- Manage office supplies, equipment, kitchen, toiletry, and first‑aid stock levels, including periodic reviews.
Health, Safety, and Compliance
- Administer and support the site 3Q6S program, including documentation, tracking, reporting, and coordination of follow up actions.
- Support site compliance with UK health and safety regulations and company EHS standards.
- Coordinate EHS documentation, training records, audits, and follow‑up actions as required.
- Maintain first‑aid supplies and support safety reporting and investigations.
- Act as an administrative liaison with Operations and EHS contacts on site‑related safety matters.
Travel Coordination and Events
- Arrange UK and international travel for employees and visitors, including flights, accommodation, and transport.
- Ensure travel bookings comply with company policy and budget guidelines.
- Maintain travel records and support expense submissions as needed.
- Organize internal meetings, workshops, site visits, and employee engagement events.
- Coordinate logistics such as venues, catering, materials, and communications.
Administrative and Cross‑Functional Support
- Maintain accurate shared documentation, filing systems, and administrative records.
- Support onboarding logistics, including workspace setup and site orientation.
- Support HR with absence tracking, holiday records, and workforce administration.
- Support purchasing administration and supplier coordination for site needs.
- Assist with shipping, import, and export documentation in coordination with Operations and Logistics.
- Book in received goods and maintain site‑level records.
- Support monthly accruals, VAT documentation, and reporting in partnership with Finance.
- Track utilities, printer usage, and consumables to support cost control and budgeting.
Qualifications & Experience Requirements:
- GCSEs, A Level, or equivalent required
- Proven experience in office management, facilities administration, operations support, or a similar role (UK‑based environment preferred).
- Strong organisational skills with the ability to manage multiple priorities and recurring deadlines.
- Experience coordinating vendors, contracts, and external service providers.
- Working knowledge of UK health and safety requirements and administrative compliance standards.
- High attention to detail, strong follow‑through, and problem‑solving capability.
- Comfortable supporting purchasing, logistics, basic finance administration, and compliance‑related reporting.
- Proficient in Microsoft Office and shared administrative systems.
- Excellent written and verbal communication skills with a professional, service‑oriented approach.
- Ability to work independently in a fast‑paced, operational environment and adapt to changing priorities.
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