Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage payroll and accounts payable, ensuring accuracy and compliance.
- Company: Join the Jacob Burns Film Center, a vibrant nonprofit dedicated to independent cinema.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth.
- Why this job: Be part of a creative community that values film and education.
- Qualifications: Bachelor's in Finance/Accounting preferred; 3+ years in payroll systems required.
- Other info: Position supports a dynamic team and contributes to cultural enrichment.
The predicted salary is between 30000 - 42000 £ per year.
and the job listing Expires on September 1, 2025
The Jacob Burns Film Center (JBFC) gathers audiences, students, and filmmakers to experience the joy of film, and to learn about the craft, ourselves, and each other. As a nonprofit cultural and educational institution located in Pleasantville, NY, the JBFC is dedicated to presenting the best of independent narrative, documentary, and world cinema, promoting visual literacy, and making film a vibrant part of the community. Learn more about the organization at burnsfilmcenter.org
Position Objectives:
The Payroll and Accounts Payable Specialist provides support to the Controller, who is responsible for the overall accounting operations of the JBFC, including general ledger accounting, financial reporting, budgeting, and internal controls.
Essential Duties and Responsibilities:
- Serves as primary paymaster for JBFC, using Paychex Flex and Paychex Time & Attendance. Oversees, enters, and maintains all data within payroll system including employee records, working closely with HR as needed. Works with supervisors overseeing part-time staff to ensure accuracy of attendance records, various statutory policies and PTO, and labor distributions within Paychex. Supports HR on submission of bi-weekly employee contribution/deduction reports as needed.
- Supervises all aspects of Accounts Payable entering/paying bills within QuickBooks. Works with department heads to get approval on all invoices, execute online bill payments, and assists with coding invoices.
- Works closely with Programming department on weekly box office receipts and acts as primary A/P liaison with film distributors.
- Executes the physical day-to-day activities of the finance office, including posting ticket, membership, and contribution revenue into G/L from POS (Tessitura/Adyen), reconciling any differences from Tessitura, processes online bank deposits, and posts appropriate entries in G/L.
- Works closely with Development team to assure proper backup is provided for contribution revenue as needed.
- Acts as Program Administrator for American Express. Disseminates the monthly Amex statement to department heads, assists with coding, and posts to G/L.
- Prepares reports and schedules for the annual audit as needed by the Controller.
- Assists with month-end and year-end closes, including bank reconciliations, posting miscellaneous journal entries, petty cash, and annual filings (1099, insurance filings, property-tax filings, etc.).
- Provides onsite support to the JBFC staff as needed.
Preferred Experience and Qualities:
- Knowledge of QuickBooks, Enterprise 2024 Non-profit (preferable)
- Knowledge of payroll systems, preferably Paychex
- Knowledge of and 3+ years’ experience in computerized payroll systems required. Direct experience with Paychex a significant plus.
- Working knowledge of accounting software. Direct experience with accounts payable and receivable using QuickBooks (non-profit preferable), a significant plus.
- Ability to work as a team member and to work independently with initiative.
- Strong organizational skills with excellent attention to detail required.
- Excellent written and verbal communication skills.
- Engaging interpersonal skills and a high level of discretion
Education: Bachelor’s Degree in Finance/Accounting (preferable) or Associate’s Degree in Accounting (or comparable experience).
#J-18808-Ljbffr
Payroll and Accounts Payable Specialist employer: Nichols College
Contact Detail:
Nichols College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll and Accounts Payable Specialist
✨Tip Number 1
Familiarise yourself with Paychex and QuickBooks, as these are key systems used in the role. Consider taking online courses or tutorials to enhance your skills and demonstrate your commitment to mastering these tools.
✨Tip Number 2
Network with professionals in the non-profit sector, especially those who work in finance roles. Attend industry events or join relevant online forums to connect with potential colleagues and learn more about the specific challenges they face.
✨Tip Number 3
Prepare to discuss your experience with payroll and accounts payable during interviews. Be ready to share specific examples of how you've handled complex payroll issues or managed accounts payable processes effectively in previous roles.
✨Tip Number 4
Research the Jacob Burns Film Center and its mission. Understanding their focus on independent cinema and community engagement will help you tailor your responses in interviews and show that you're genuinely interested in contributing to their goals.
We think you need these skills to ace Payroll and Accounts Payable Specialist
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities and requirements of the Payroll and Accounts Payable Specialist position. Tailor your application to highlight relevant experience and skills that align with the job description.
Craft a Strong CV: Your CV should clearly outline your experience with payroll systems, particularly Paychex, and accounting software like QuickBooks. Include specific examples of your previous roles and how they relate to the duties listed in the job description.
Write a Compelling Cover Letter: In your cover letter, express your passion for the non-profit sector and how your skills can contribute to the Jacob Burns Film Center's mission. Mention any relevant experience in finance or accounting, and demonstrate your understanding of their work.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Nichols College
✨Know Your Numbers
As a Payroll and Accounts Payable Specialist, you'll be dealing with financial data daily. Brush up on your knowledge of payroll systems like Paychex and accounting software such as QuickBooks. Be prepared to discuss your experience with these tools and how you've used them in previous roles.
✨Demonstrate Attention to Detail
This role requires strong organisational skills and a keen eye for detail. During the interview, provide examples of how you've ensured accuracy in financial reporting or payroll processing in the past. Highlight any specific instances where your attention to detail made a significant impact.
✨Showcase Your Communication Skills
Excellent written and verbal communication skills are essential for this position. Be ready to explain complex financial concepts in simple terms, especially when discussing your interactions with department heads or HR. Practice articulating your thoughts clearly and confidently.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about challenges you've faced in payroll or accounts payable processes and how you resolved them. This will demonstrate your critical thinking skills and ability to work independently or as part of a team.
