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- Tasks: Assist with bookkeeping, client communication, and organise company events remotely.
- Company: Join Coalition Technologies, a fun and innovative company focused on quality work and team growth.
- Benefits: Enjoy remote work, competitive profit-sharing, paid time off, and subsidised gym memberships.
- Why this job: Fast career growth opportunities in a supportive remote culture with a focus on innovation.
- Qualifications: Willingness to learn, strong communication skills, and experience with Google Sheets or Quickbooks preferred.
- Other info: Work 40 hours per week from 9:00 am to 6:00 pm PST with flexible remote options.
and the job listing Expires on January 23, 2026
Full-Time Job International Business, International Business
Coalition Technologies is devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:
- The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month!
- A highly competitive Paid Time Off plan, promoting quality work-life balance.
- Subsidized gym memberships to help team members feel their best.
- Medical, dental, vision, and life insurance packages for all US-based team members.
- International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition.
- Device upgrade and learning reimbursement programs.
- Motivating career development plans with clearly defined goals and rewards.
- Additional job-specific incentives and bonuses.
Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and we’ve been doing so for more than a decade. CT welcomes your application, wherever in the world it’s coming from!
YOU SHOULD HAVE:
- Willingness to learn, grow, and collaborate with the team and company as a whole
- Excellent verbal and written communication skills
- A high level of discretion, ethics, and trustworthiness
- Innovative thinking and willingness to challenge existing methods where improvement is possible
- Experience in bookkeeping / financial record keeping (preferred)
- Experience with Google Sheets or Excel, Quickbooks Online, and G Suite (preferred)
- The availability to work 40 hours per week from 9:00 am to 6:00 pm PST
- Reliable space to work remotely – fast computer, quality internet, camera, microphone, speakers
This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams.
YOUR DUTIES AND TASKS:
LA Based Duties and Tasks (if located in Los Angeles)
- Mail pickup at Downtown LA office twice per week
- Scan and organize mail digitally
- Collect and re-distribute company office equipment from staff in region (as needed)
- Valid driver’s license and reliable transportation in Los Angeles is required
Remote Duties and Tasks (all remote employees)
- Answer phones and direct calls.
- Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
- Resolve billing issues with clients and internal team members.
- Provide account access, usage reports, data analysis, and other ad hoc requests for team members.
- Support quality assurance checks of various internal and client facing reporting.
- Organize new client contracts, create invoices, and process client payments.
- Contribute to internal database maintenance, upkeep and data entry.
- Research, Order, & Distribute company-wide gifts (2-3 times per year).
- Organize company events, competitions, and special projects throughout the year.
- Facilitate company holiday, time off, and schedule variation calendars.
California, New York, Washington, and Colorado: starting base pay for this position ranges between $15 – $25 per hour.
Compensation may vary based on factors such as experience, qualifications, skills test performance, geographic location, and seniority of the position offered. Outside of California, New York, Washington, and Colorado compensation may fall outside the above ranges.
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Office Assistant employer: Nichols College
Contact Detail:
Nichols College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, like Google Sheets and Quickbooks Online. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your communication skills during any interactions with us. Whether it's through emails or phone calls, clear and professional communication is key for an Office Assistant role, so practice articulating your thoughts effectively.
✨Tip Number 3
Highlight your willingness to learn and grow. We value team members who are eager to develop their skills and contribute to the company culture, so be prepared to discuss how you plan to evolve in this role.
✨Tip Number 4
If you're located in Los Angeles, mention your availability for mail pickup and any relevant transportation details. This could set you apart from other candidates and show your commitment to fulfilling all aspects of the role.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office Assistant role. Emphasise your communication skills, bookkeeping experience, and familiarity with tools like Google Sheets and Quickbooks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific aspects of Coalition Technologies that appeal to you, such as their remote work culture and career growth opportunities.
Showcase Your Skills: In your application, provide examples of how you've demonstrated discretion, ethics, and innovative thinking in previous roles. This will help illustrate your fit for the company's values.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Nichols College
✨Show Your Communication Skills
As an Office Assistant, excellent verbal and written communication skills are crucial. During the interview, make sure to articulate your thoughts clearly and listen actively to the interviewer. This will demonstrate your ability to communicate effectively in a remote work environment.
✨Highlight Your Organisational Abilities
The role involves various tasks such as bookkeeping and organising company events. Be prepared to discuss your organisational skills and provide examples of how you've successfully managed multiple responsibilities in the past. This will show that you can handle the diverse duties of the position.
✨Demonstrate Your Willingness to Learn
Coalition Technologies values team members who are eager to learn and grow. Share instances where you've taken the initiative to learn new skills or improve existing ones. This will reflect your commitment to personal and professional development, which is essential for career growth.
✨Prepare for Remote Work Questions
Since this position is fully remote, be ready to discuss your home office setup and how you manage your time and productivity. Highlight any experience you have with remote work tools like Google Sheets, Quickbooks Online, or G Suite, as this will reassure the interviewer of your readiness for the role.
