At a Glance
- Tasks: Manage workshop schedules, maintain fleet records, and support the Operations Director.
- Company: Join one of Northern Ireland's largest independent oil distributors.
- Benefits: Competitive pay, supportive team environment, and career development opportunities.
- Other info: 40-hour work week with a Monday to Friday schedule.
- Why this job: Be part of a dynamic team ensuring efficient fleet operations.
- Qualifications: Previous admin experience and strong organisational skills required.
The predicted salary is between 30000 - 30000 € per year.
Over the last 60 years we have grown to become one of Northern Ireland's largest independent oil distributors operating with a large fleet of vehicles. We are now recruiting an organised and proactive Commercial Workshop Administrator to join our team based in our Head Office, Greysteel. Reporting to the Operations Director, the Workshop Administrator will contribute to the efficient and compliant running of our fleet maintenance operation.
Responsibilities (not limited to):
- Booking in work and scheduling jobs for the workshop team
- Recording information on vehicle breakdowns and ensuring appropriate workshop actions
- Preparing and maintaining job sheets and maintenance schedules
- Liaising with the Operations Director in relation to the ordering of parts, equipment etc. as required
- Maintaining accurate fleet maintenance and compliance records
- Liaising with suppliers to resolve order or delivery queries promptly
- Collating, inputting, and maintaining data for purchasing logs and audit purposes
- Liaising with the Finance Team to ensure all purchase documentation is accurate
- Keeping all fleet management software up to date to ensure 100% asset specification and location accuracy
- General office administration and support to the Operations Director as required
Experience, Skills and Attributes:
- Previous experience in an administrative role
- Previous experience in a similar environment
- Strong clerical and organisational abilities
- Proficiency in Microsoft Office (Outlook, Excel, Word)
- Excellent communication and customer service skills
- Full Driving Licence (Desirable)
Location: Head Office, Greysteel
Hours: 40 hours paid, 8am 5pm, Monday to Friday (One-hour lunch break unpaid)
Salary: £15.00 Per Hour
Commercial Workshop Administrator TLNT1_NI in Derry employer: Nicholl Oil Group
Join one of Northern Ireland's largest independent oil distributors, where we pride ourselves on a supportive and dynamic work culture that values organisation and proactivity. As a Commercial Workshop Administrator at our Greysteel Head Office, you'll enjoy competitive pay, a structured 40-hour work week, and opportunities for professional growth within a well-established team dedicated to excellence in fleet maintenance operations.
StudySmarter Expert Advice🤫
We think this is how you could land Commercial Workshop Administrator TLNT1_NI in Derry
✨Tip Number 1
Get to know the company! Research their values, mission, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. You never know who might give you the inside scoop!
✨Tip Number 3
Prepare for the interview by practising common questions related to administration and fleet management. Think about how your skills align with the job description and be ready to share specific examples from your past experience.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Commercial Workshop Administrator TLNT1_NI in Derry
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous administrative experience and any relevant skills. We want to see how your background fits with the role of Commercial Workshop Administrator, so don’t be shy about showcasing your organisational abilities!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team in Greysteel. Mention specific experiences that relate to the responsibilities listed in the job description, like scheduling jobs or maintaining records.
Show Off Your Tech Skills:Since proficiency in Microsoft Office is key for this role, make sure to mention your experience with Outlook, Excel, and Word. If you have any examples of how you've used these tools effectively in past roles, include them!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Nicholl Oil Group
✨Know Your Stuff
Make sure you understand the role of a Commercial Workshop Administrator inside out. Familiarise yourself with fleet maintenance operations, scheduling jobs, and the importance of accurate record-keeping. This will show that you're not just interested in the job, but that you’re genuinely prepared for it.
✨Show Off Your Skills
Highlight your previous administrative experience and any relevant skills, especially your proficiency in Microsoft Office. Be ready to give examples of how you've used these skills in past roles to improve efficiency or solve problems.
✨Communicate Clearly
Since excellent communication is key for this role, practice articulating your thoughts clearly. Think about how you would explain complex information simply, as you may need to liaise with various teams and suppliers.
✨Ask Smart Questions
Prepare some insightful questions to ask during the interview. This could be about the company’s approach to fleet management or how they handle supplier relationships. It shows you’re engaged and thinking critically about the role.
