At a Glance
- Tasks: Manage workshop schedules, maintain records, and support the Operations Director.
- Company: Join one of Northern Ireland's largest independent oil distributors.
- Benefits: Competitive pay, supportive team environment, and career development opportunities.
- Other info: 40-hour work week with a friendly office atmosphere.
- Why this job: Be part of a dynamic team ensuring fleet efficiency and compliance.
- Qualifications: Previous admin experience and strong organisational skills required.
The predicted salary is between 30000 - 30000 € per year.
Over the last 60 years we have grown to become one of Northern Ireland's largest independent oil distributors operating with a large fleet of vehicles. We are now recruiting an organised and proactive Commercial Workshop Administrator to join our team based in our Head Office, Greysteel. Reporting to the Operations Director, the Workshop Administrator will contribute to the efficient and compliant running of our fleet maintenance operation.
Responsibilities (not limited to):
- Booking in work and scheduling jobs for the workshop team
- Recording information on vehicle breakdowns and ensuring appropriate workshop actions
- Preparing and maintaining job sheets and maintenance schedules
- Liaising with the Operations Director in relation to the ordering of parts, equipment etc. as required
- Maintaining accurate fleet maintenance and compliance records
- Liaising with suppliers to resolve order or delivery queries promptly
- Collating, inputting, and maintaining data for purchasing logs and audit purposes
- Liaising with the Finance Team to ensure all purchase documentation is accurate
- Keeping all fleet management software up to date to ensure 100% asset specification and location accuracy
- General office administration and support to the Operations Director as required
Experience, Skills and Attributes:
- Previous experience in an administrative role
- Previous experience in a similar environment
- Strong clerical and organisational abilities
- Proficiency in Microsoft Office (Outlook, Excel, Word)
- Excellent communication and customer service skills
- Full Driving Licence (Desirable)
Location: Head Office, Greysteel
Hours: 40 hours paid, 8am - 5pm, Monday to Friday (One-hour lunch break unpaid)
Salary: £15.00 Per Hour
Commercial Workshop Administrator employer: Nicholl Oil Group
Join a thriving team at one of Northern Ireland's largest independent oil distributors, where your role as a Commercial Workshop Administrator will be pivotal in ensuring the smooth operation of our fleet maintenance. Our Greysteel Head Office offers a supportive work culture that values organisation and proactivity, alongside opportunities for professional growth and development. Enjoy competitive pay, a collaborative environment, and the chance to contribute to a well-established company with a strong commitment to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Commercial Workshop Administrator
✨Tip Number 1
Get to know the company inside out! Research their values, mission, and recent news. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. It’s all about making connections!
✨Tip Number 3
Prepare for the interview by practising common questions related to the role. Think about how your previous experience aligns with the responsibilities listed in the job description. We want you to shine!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. And remember, apply through our website for the best chance at landing that job!
We think you need these skills to ace Commercial Workshop Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous administrative experience and any relevant skills. We want to see how your background aligns with the role of Commercial Workshop Administrator, so don’t hold back on showcasing your organisational abilities!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team in Greysteel. Be sure to mention your proficiency in Microsoft Office and any experience you have in fleet maintenance or similar environments.
Show Off Your Communication Skills:As a Workshop Administrator, communication is key! In your application, highlight examples where you've successfully liaised with teams or resolved queries. This will show us that you can handle the collaborative nature of the role.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Nicholl Oil Group
✨Know Your Stuff
Make sure you understand the role of a Commercial Workshop Administrator inside out. Familiarise yourself with fleet maintenance operations, scheduling jobs, and the importance of accurate record-keeping. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong clerical and organisational abilities, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise work and keep everything on track, as this will demonstrate your suitability for the job.
✨Brush Up on Microsoft Office
Proficiency in Microsoft Office is key for this role. Before the interview, make sure you're comfortable using Outlook, Excel, and Word. You might be asked about how you use these tools in your daily tasks, so having specific examples ready will give you an edge.
✨Communicate Clearly
Excellent communication skills are essential for liaising with the Operations Director and suppliers. Practice articulating your thoughts clearly and concisely. Consider doing a mock interview with a friend to refine your responses and ensure you come across as professional and approachable.
