Graduate Payroll Specialist in Sunbury-on-Thames

As the Graduate Payroll Specialist, you will be responsible for overseeing and processing payroll operations, ensuring accuracy, compliance, and timely execution of payroll functions. This role requires strong attention to detail, confidentiality, and the ability to work under tight deadlines while maintaining compliance with all relevant payroll regulations and company policies.

Responsibilities

• Oversee end-to-end payroll processing, ensuring accuracy and compliance with company policies and legal requirements.
• Process payroll for salaried and hourly employees, including adjustments, bonuses, commissions, and deductions.
• Validate payroll calculations, reconcile discrepancies, and ensure timely payroll submission.
• Maintain accurate payroll records, ensuring confidentiality and compliance with data protection laws.
• Ensure compliance with federal, state, and local tax laws, as well as company policies and labor regulations.
• Prepare and submit payroll tax filings, pension contributions, and benefits deductions.
• Ensure payroll tax compliance, including year-end reporting (e.g., W-2, 1099, P60, P45).
• Generate payroll reports and analytics for finance and HR departments.
• Stay updated on changes in payroll legislation and recommend policy updates as needed.
• Address payroll-related inquiries from employees, resolving issues efficiently.
• Provide guidance on payroll policies, tax deductions, and benefit contributions.
• Assist HR with onboarding processes related to payroll, tax forms, and direct deposit setup.
• Assist in payroll system upgrades, automation, and process improvements.
• Work closely with HR and Finance teams to enhance payroll efficiency.
• Develop and document payroll procedures and best practices.

Qualifications

• Bachelor's degree in Business administration, Accounting, Finance, or a related field (preferred).
• 1-2 years of experience in payroll administration, with at least 1 year in an entry to mid level role.
• Strong knowledge of payroll software (e.g., ADP, Workday, SAP, UKG, QuickBooks Payroll).
• Expertise in payroll laws, tax regulations, and compliance requirements (FLSA, IRS, ACA, etc.).
• Proficiency in Microsoft Excel and payroll-related reporting tools.
• Excellent attention to detail, analytical skills, and problem-solving abilities.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.

We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.