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For Companies At a Glance
- Tasks: Manage customer enquiries, process orders, and support sales functions in a dynamic office environment.
- Company: Join a global manufacturer with a strong commitment to diversity and inclusion.
- Benefits: Competitive salary, company pension, flexible hours, and generous holiday allowance.
- Why this job: Be part of a supportive team and develop your skills in a thriving industry.
- Qualifications: Experience in customer service and proficiency in Microsoft Office required.
- Other info: Flexible working options available; we value every individual’s contribution.
The predicted salary is between 28000 - 30000 £ per year.
We are currently recruiting for an experienced part-time Office Administrator on behalf of our well established client. Our client is a global manufacturer with their UK facility based in Gainsborough. We have some flexibility on hours either 30 hours per week (4 days) or 40 hours per week (5 days).
Pay Benefits
- Salary: £28k - £30k p.a. for 40 hours
- Company Pension (5%)
- Paid sickness absence up to 12 weeks
Duties for the Office Administrator (but not limited to):
- Sales order works order processing, including stock picking and invoicing
- Manage customer enquiries queries via e-mail and telephone
- Purchase orders processing of consumables
- Tracking, reviewing maintaining supplier deliveries
- Producing quotations for customers
- Shipment planning, scheduling dispatching goods
- Keeping customers up-to-date with order progress and delivery schedules
- Administrative support for the quality function of the business
- Support the management and sales functions of the business
Desired Experience for the Office Administrator:
- Experience of working in a customer focused, manufacturing environment
- High-level of customer service experience in sales and order processing
- Experience with use of ERP systems for data input and processing (SAP preferred)
- Strong IT skills: proficient in Microsoft Office (Outlook, Excel Word)
- Professional approach when dealing with suppliers customers
Desired Personal Attributes for the Office Administrator:
- High-level of communication skills: written verbal (telephone/Teams)
- Ability to work to deadlines: time management ability to prioritise work
- High-level of personal organisation self-reliance
- Conscientiousness and willingness to learn
Work Hours Holidays
- 30 or 40 hours per week (hours to be agreed)
- 200 hours (5 weeks for 40 hrs) holiday allowance plus statutory (Christmas shutdown taken from allowance)
We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options. We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.
Office Administrator in Ipswich employer: Nicholas Associates Group Limited
Contact Detail:
Nicholas Associates Group Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Ipswich
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their products and services, especially if they’re in manufacturing. This will help you tailor your responses and show that you’re genuinely interested in the role.
✨Tip Number 3
Practice common interview questions related to customer service and order processing. Think about your past experiences and how they relate to the skills needed for the Office Administrator position. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Office Administrator in Ipswich
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your experience in customer service, sales order processing, and any ERP systems you've used. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you handle customer enquiries. We love a personal touch, so let your personality come through!
Show Off Your IT Skills: Since strong IT skills are a must, make sure to mention your proficiency in Microsoft Office, especially Excel. If you've worked with SAP or other ERP systems, shout about it! We need someone who can hit the ground running.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Nicholas Associates Group Limited
✨Know Your Stuff
Before the interview, make sure you understand the role of an Office Administrator inside out. Familiarise yourself with sales order processing, customer enquiries, and ERP systems like SAP. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since this role requires high-level communication skills, be prepared to demonstrate your ability to communicate effectively. Practice answering questions clearly and concisely, and think of examples where you've successfully managed customer queries or collaborated with teams.
✨Highlight Your Organisational Skills
The job demands strong time management and organisational abilities. Bring up specific instances where you've prioritised tasks or met tight deadlines. This will illustrate your capability to handle the responsibilities of the role and keep everything running smoothly.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions about the company culture, team dynamics, or the tools they use. This shows your enthusiasm for the role and helps you gauge if the company is the right fit for you.