Job summary
Are you organised, approachable and interested in a varied role where no two days are quite the same?
We're looking for an Office Coordinator to join our small and efficient Facilities team.
You'll help keep our offices and associated services running smoothly, supporting everything from office infrastructure and supplies to wider facilities needs.
You'll work with colleagues across the organisation and play an important part in creating a positive, welcoming and effective workplace.
Main duties of the job
These responsibilities include all aspects of workplace health and safety, security, management and maintenance of equipment, allocation of office resources, management and procurement of facilities contracts and leases.
An events service is provided to the organisation which includes room booking, catering and reception services. The team also manages and processes travel and hotel bookings.
The successful applicant will manage the day-to-day running of the facilities team which will include events, reception, facilities and overall responsibility for the travel booking system.
They will also provide support to the Estates and Facilities Manager.
About us
We are passionate and proud of the work we do and the impact we make.NICE offer:
Generous NHS Pension
Secure your future with one of the most rewarding pension schemes in the UK.
Flexible working
Enjoy a healthy work-life balance with options like remote working, compressed hours and flexible start/finish times.
Exclusive discounts
Save on shopping, dining and more with a Blue Light Card.
Time to recharge
Start with 27 days' annual leave plus bank holidays.
Inclusive staff networks
Join supportive communities like Women in NICE, Race Equality Network, Disability Advocacy and NICE and Proud - we celebrate diversity.
Tailored development
Grow your career with personalised learning and development opportunities.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Please note that this role may not be eligible for sponsorship under the Skilled Worker route. Please refer to the Direct Gov website for further information regarding eligibility.
Please note this vacancy may be closed early if sufficient suitable applications are received so we encourage an early application.
Person Specification
Qualifications
Desirable
- First aid and fire marshal trained
Experience
Desirable
- Previous experience managing a team
Skills
Desirable
- Advanced Excel skills including functions such as Pivot Tables, V Look-ups and Sum If statements
Qualifications
Essential
- Educated to degree level or equivalent level of knowledge acquired through experience in facilities management
Knowledge
Essential
- Knowledge of office facilities management procedures
Skills
Essential
- Understanding of equal opportunities and the meaning of valuing diversity
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
NICE – The National Institute for Health and Care Excellence
Address
London
2 Redman Place
London
E20 1JQ
United Kingdom
Employer's website
Office Coordinator in London employer: NiCE
At NiCE, we pride ourselves on being an exceptional employer that fosters a dynamic and inclusive work culture. As an Enterprise SaaS Growth Executive, you will benefit from flexible remote working arrangements, comprehensive professional development opportunities, and the chance to collaborate with innovative teams across the UK&I. Join us to make a meaningful impact in the AI CX space while enjoying a supportive environment that values your contributions and growth.
