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- Tasks: Support RYA NI's operations by coordinating meetings and managing office administration.
- Company: Join a dynamic team at RYA Northern Ireland, promoting sailing and water sports.
- Benefits: Flexible hours, gain valuable experience, and contribute to a meaningful cause.
- Why this job: Be part of a passionate team making waves in the sports community.
- Qualifications: Organisational skills, familiarity with Microsoft Office, and a proactive attitude.
- Other info: Opportunity for personal growth and networking within the charity sector.
The predicted salary is between 12000 - 18000 £ per year.
Hours: 12 hours per week (permanent)
Location: RYA Northern Ireland, Sketrick House, Jubilee Rd, Newtownards, BT23 4YH
Job Purpose: We are seeking an organised and proactive Executive Assistant to support the efficient running of RYA NI. This role will play a key part in maintaining the administrative functions that help deliver our strategic plan, Navigating the Future. Working closely with the CEO and Chair, you will assist in coordinating Board meetings, oversee general office administration, including scheduling meetings, managing bookings for programmes and courses, and processing invoices.
Job Specific Responsibilities:
- Coordination of Board and Board Sub Committee Meetings, including sending out papers, taking minutes and scheduling future meetings.
- Support the management of event and equipment bookings via an event booking platform.
- Provide financial administrative support to the RYA NI staff team and board of directors.
- Maintain physical and digital filing systems.
- Respond to emails, phone calls and other correspondence.
- Coordinate logistics for meetings, including room and catering bookings.
- Assisting with office supply management and procurement.
- Coordinating travel and accommodation arrangements.
- To carry out any other duties that, from time to time, may reasonably be undertaken in the pursuit of the overall objectives of the post.
Skills and Experience:
- Familiarity with Microsoft Office applications.
- Data management and entry skills.
- Some experience of minute taking.
- A natural organiser, who is self‑motivated, with the ability to work on own initiative.
- Approachable and supportive, to enable collaborative working with volunteers and other team members.
- An understanding of charity or sports governance.
This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of the changing needs of the organisation. The nature of the role requires the postholder to work in the evenings or at weekends on occasions.
RYA NI Executive Assistant in Newtownards employer: NI Sport Forum
Contact Detail:
NI Sport Forum Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land RYA NI Executive Assistant in Newtownards
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with others on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. Understand their strategic plan, 'Navigating the Future', and think about how your skills as an organised and proactive individual can contribute to their goals.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be approachable and supportive. Role-play common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team at RYA NI.
We think you need these skills to ace RYA NI Executive Assistant in Newtownards
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience that aligns with the role of Executive Assistant. We want to see how your skills can help us navigate our strategic plan!
Show Off Your Organisational Skills: Since this role is all about keeping things running smoothly, give us examples of how you've successfully managed schedules, meetings, or events in the past. We love a good story about being a natural organiser!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key points stand out and are easy to read. No need for fluff!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at NI Sport Forum
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities of an Executive Assistant, especially those related to coordinating meetings and managing administrative tasks. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or coordinated events. Bring these examples to the interview to illustrate how you can handle the demands of the role effectively.
✨Familiarise Yourself with Microsoft Office
Since familiarity with Microsoft Office applications is essential for this position, brush up on your skills before the interview. Be ready to discuss how you've used these tools in previous roles, particularly for data management and minute taking, as this will highlight your readiness for the job.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions to ask about the organisation and its goals. This shows your interest in RYA NI and helps you assess if it's the right fit for you. Consider asking about their strategic plan, 'Navigating the Future', and how you can contribute to it.
