Deputy Procurement Manager

NHS South Central and West Commissioning Support Unit

Our award-winning procurement team of over 140 people has an interesting and diverse project portfolio, ranging from primary care services or prison healthcare through to immunisations programmes, patient transport services, digital solutions for health and a whole range of other fields, such as consultancy and professional services. Due to wide-ranging expansion of our work portfolio and customer base, we are recruiting a Deputy Procurement Manager to ensure the following:

The successful delivery of end-to-end procurement services across a diverse portfolio.

Getting the best results when purchasing goods and services to support strategic and operational plans.

Tackle shared problems and deliver value and better care for our populations.

• This role can be delivered in a flexible hybrid way with any travel, site visits or meetings arranged by agreement on a very occasional basis.

Main duties of the job

Either leading, or supporting other Procurement leads support Commissioners through an agreed procurement strategy to achieve compliance with procurement governance and customer Standing Financial Instructions, depending on project complexity.

Managing systems and liaising with internal and external stakeholders at all levels to ensure that procurement documents, processes and portals reflect clear arrangements and information and run smoothly. Researching and analysing the market prior to any tendering exercise, to determine the key providers and identify any new or potential bidders and to encourage full competition wherever possible.

Job responsibilities

To provide a professional and proactive contribution to delivery of SCWs annual procurement workplan/s for our commissioning customers.

To develop detailed project plans to guide customers, project teams and key stakeholders, and monitor progress through procurement processes/projects and where necessary revising plans based on changing needs and requirements.

To support Procurement Managers in leading the Commissioners through an agreed procurement process/strategy to achieve compliance with procurement regulation governance and customer Standing Financial Instructions, as appropriate.

To have a key role in operating and maintaining the relevant sections of the e-tendering system (and OJEU/Contracts Finder portals), including managing links with bidders, advising on best practice usage and providing training to procurement evaluators and other users.

To support the Procurement managers (at all levels) with their projects and where directed lead some procurement activities.

To liaise with Procurement team, commissioning and finance colleagues at all levels within SCW and customer organisations to ensure there is clear information for the procurement documents and that final contracts have clear arrangements and clarity of service requirements.

To be part of a team who will be providing strategic direction, leadership and implementation of all systems and procedures to meet high standards relating to procurement and market management.

To take the lead in researching and analysing the market prior to any tendering exercise, to determine the key providers and identify any new or potential bidders and to encourage full competition wherever possible.

To contribute to continual improvement through development and maintenance of best practice project management (and procurement) tools, techniques and templates.

To provide and receive complex, confidential, contentious and sensitive information and have the ability to either prepare this information for presentation to groups and individuals at all levels across a range of organisations, or to directly present it, as appropriate.

Person Specification

Values & Behaviours

• Aspirational
• Insightful
• Respectful

Education

• Educated to degree level in relevant subject or equivalent level of practical experience relevant to the role.
• Foundation course in PRINCE2 project management (or equivalent).
• Working towards formal CIPS membership or level 4 NVQ in procurement or willing to study towards.

Knowledge & Experience

• Experience of project management and information analysis.
• Experience of working in a comparable environment.
• Experience of working in a customer focused environment.

Skills & Capabilities

• Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and PowerPoint.
• Experience of developing and managing project plans to guide customers, project teams and key stakeholders.
• Skills for communicating complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills.
• Ability to pull together comprehensive draft reports, data and letters; Negotiating, networking and persuasive skills.
• Problem solving skills and the ability to respond to sudden unexpected demands.
• Ability to work without supervision and on own initiative, organising and prioritising own workload to changing and often tight deadlines.
• Professional, calm and efficient manner.
• Skills for analysing and manipulating information.
• Excellent time management skills, with the ability to re-prioritise.
• The ability to communicate on behalf of more senior colleagues on a wide range of issues relating to clinical procurement services, including responding to correspondence and representation at meetings.
• Ability to offer excellent customer service; attention to detail and understanding of the customer’s requirements to create effective working relationships with customers and work effectively as part of both a Procurement team and wider commissioning project teams.
• Understanding of and commitment to equality of opportunity and good working relationships.

Employer name

NHS South Central and West Commissioning Support Unit

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