At a Glance
- Tasks: Support the diabetes optimisation team with admin tasks and appointment management.
- Company: Join a dedicated team focused on improving diabetes care in the community.
- Benefits: Gain valuable experience while working in a supportive environment with flexible hours.
- Why this job: Make a real impact in healthcare while developing your organizational and communication skills.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Perfect for high school or college students looking for part-time work.
The predicted salary is between 24000 - 36000 £ per year.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. To provide administration support to the diabetes optimisation team conducting diabetes optimisation reviews in the community. To support and assist in co-ordinating the administration duties for the Project Manage the clinic booking process To deal with telephone calls from members of the public, internal/external stakeholders who have contacted the team to book or change appointments and to give advice and support to those enquiring in relation to the diabetes reviews. To arrange and support meetings on behalf of the Diabetes Optimisation team to include the taking and transcribing of notes and action points as required. To copy and circulate documents as required, including paperwork relevant to diabetes assessments ensuring timely distribution. To undertake the co-ordination and processing of procurement requisitions using the
Oracle system. Assist the team in meeting challenging deadlines which will require robust and timely systems of communication. Provide and receive information in an appropriate manner ensuring that all aspects of the Data Protection Act are complied with. Gather and input data necessary to compile reports To assist in the maintenance of the filing system. To assist in the co-ordination of Diabetes Optimisation Reviews. To be responsible for prioritising own work load and to be able to multi task where priorities dictate.
Administrative Assistant employer: NHS
Contact Detail:
NHS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarize yourself with the diabetes optimisation process and terminology. Understanding the specific needs of the diabetes optimisation team will help you communicate effectively during the interview.
✨Tip Number 2
Practice your communication skills, especially in handling phone calls and providing support to stakeholders. Being able to demonstrate your ability to manage inquiries confidently will set you apart.
✨Tip Number 3
Get comfortable with using Oracle or similar procurement systems. If you have experience with these tools, be ready to discuss how you've used them to streamline administrative processes.
✨Tip Number 4
Showcase your organizational skills by preparing examples of how you've successfully managed multiple tasks and deadlines in previous roles. This will highlight your ability to prioritize effectively.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Understand the Role: Carefully read the job description and person specification to understand the key responsibilities and skills required for the Administrative Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous administrative roles or experiences that demonstrate your ability to manage appointments, handle communications, and support a team effectively. Use specific examples to illustrate your skills.
Showcase Communication Skills: Since the role involves dealing with telephone calls and providing advice, make sure to showcase your strong communication skills in your application. Mention any relevant experiences where you successfully communicated with stakeholders or the public.
Proofread Your Application: Before submitting your application, thoroughly proofread your documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at NHS
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of an Administrative Assistant in the diabetes optimisation team. Familiarize yourself with the specific tasks mentioned in the job description, such as managing clinic bookings and handling telephone inquiries.
✨Demonstrate Your Communication Skills
Since the role involves dealing with various stakeholders and the public, be prepared to showcase your communication skills. Think of examples where you've effectively communicated information or resolved issues, especially in a busy environment.
✨Highlight Your Organizational Abilities
The job requires strong organizational skills to manage multiple tasks and deadlines. Be ready to discuss how you prioritize your workload and any systems you use to stay organized, especially when coordinating meetings and managing documentation.
✨Show Your Understanding of Data Protection
Given the importance of compliance with the Data Protection Act, be prepared to talk about your understanding of data protection principles. Share any relevant experiences where you ensured confidentiality and handled sensitive information appropriately.