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- Tasks: Support Board secretariat by organising meetings, agendas, and minutes.
- Company: Join NHS Greater Glasgow and Clyde, the largest health board in Scotland.
- Benefits: Enjoy a hybrid working model and a diverse, inclusive workplace.
- Why this job: Gain exposure to senior management and develop your organisational skills.
- Qualifications: Experience in secretariat support and excellent communication skills required.
- Other info: Applications from all community sections are encouraged; military experience valued.
The predicted salary is between 30000 - 48000 £ per year.
NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.
The shift pattern for this position is Monday-Friday. An exciting and rare opportunity has arisen for a Secretariat Officer to join our team at Board HQ. NHS Greater Glasgow and Clyde is the biggest Health Board in Scotland, offering a varying and exciting role. This position is perfect for an ambitious and driven individual with experience in providing secretariat support. The role offers exposure to the wider Board business and the chance to build good working relationships with the Senior Management Team.
Key Responsibilities- Support the secretariat function of the Board by organising Committee dates, agendas, minutes, rolling action logs and cycles of business.
- Demonstrate ability to innovate and utilise various IT functions.
- Exhibit excellent communication and written skills.
- The ability to work autonomously based on Committee cycle and demonstrate keen organisational skills.
Working Arrangements: Hybrid working model with the successful candidate expected to be in the office 3 days per week (Tuesday mandatory).
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.
Secretariat Officer - Corporate employer: NHS Scotland
Contact Detail:
NHS Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretariat Officer - Corporate
✨Tip Number 1
Familiarise yourself with the NHS Greater Glasgow and Clyde's structure and key personnel. Understanding the organisation's hierarchy and the roles of senior management will help you tailor your conversations and demonstrate your genuine interest during interviews.
✨Tip Number 2
Brush up on your IT skills, especially those related to secretariat functions. Being proficient in tools for organising meetings, managing agendas, and taking minutes will set you apart as a candidate who can hit the ground running.
✨Tip Number 3
Network with current or former employees of NHS Greater Glasgow and Clyde. Engaging with them can provide insights into the company culture and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 4
Prepare specific examples of how you've successfully managed secretariat tasks in the past. Highlighting your organisational skills and ability to work autonomously will resonate well with the hiring team.
We think you need these skills to ace Secretariat Officer - Corporate
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Secretariat Officer position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience in providing secretariat support. Emphasise your organisational skills, communication abilities, and any IT functions you are proficient in that relate to the role.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the organisation. Provide specific examples of your past experiences that demonstrate your ability to manage agendas, minutes, and action logs effectively.
Review and Submit: Before submitting your application, review all documents for clarity and accuracy. Ensure that your responses are original and reflect your personal knowledge and experience, as per the guidelines provided by NHS Greater Glasgow and Clyde.
How to prepare for a job interview at NHS Scotland
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Secretariat Officer. Familiarise yourself with the key tasks such as organising Committee dates, agendas, and minutes. This will help you demonstrate your knowledge during the interview.
✨Showcase Your IT Skills
Since the role requires innovation and utilisation of various IT functions, be prepared to discuss your experience with relevant software and tools. Highlight any specific examples where you've successfully used technology to improve processes.
✨Demonstrate Communication Skills
Excellent communication and written skills are crucial for this position. Prepare to provide examples of how you've effectively communicated in previous roles, whether through reports, emails, or presentations.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the team dynamics, the Board's goals, or the hybrid working model. This shows your genuine interest in the role and the organisation.
