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- Tasks: Support the administration team with reports, correspondence, and managing inboxes.
- Company: Join Oxford Health NHS Foundation Trust, a leader in mental health care.
- Benefits: Enjoy a stable 37.5-hour work week with a Monday to Friday schedule.
- Why this job: Be part of an award-winning team making a real difference in mental health.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn.
- Other info: Opportunity to gain valuable experience in a supportive healthcare environment.
The predicted salary is between 30000 - 42000 £ per year.
Job Title: Medical Secretary Trust Location: Oxford Health NHS Foundation Trust Location: Abingdon Hospital South Oxon Adult Mental Health Team The Ridgeway, 99 Wantage Road, Didcot, OX11 0AF 2 days Abigndon Hospital 3 days Hours: 37.5 hours per week Working Pattern: Monday – Friday ( 9:00 – 17:00) Duration: 8 Month What you’ll be responsible for: JOB DESCRIPTION Oxford Health is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. This job is to work within the South AMHT Administration team that has just received Exceptional People Award and Highly Commended Feb 2022. DUTIES AND RESPONSIBILITIES 1. To provide support with the compilation of reports, typing letters and correspondence including from digital dictation when required and to be responsible for uploading patient information onto Rio and any other appropriate system in a timely manner. 2. Helping to manage the 3 inboxes 3. Answering the telephone, taking messages and processing enquiries. 4. Taking and producing meeting minutes and following actions arising 5. To use Microsoft Office applications including Word, Excel, Teams and Outlook as required. 6. To assist with the supervision, coaching and training of Junior Administrators in the team. 7. To assist with reception duties for Outpatients departments when required. 8. Checking that stationary supplies are adequately stocked and ordering when necessary. 9. Contacting the Estates Department to carry out repairs, checking work has been undertaken to satisfaction. 10. Keeping notice boards tidy and up to date and adding anything of interest or importance to staff. 11. Recording accidents and near misses on the Ulysses system. 12. To carry out other duties as requested by the Office Manager to support the quality of service provided by the team. 13. Help to create documentation regarding new processes 14. Keeping the Trust policies, procedures, and fire book up to date. You’ll learn the following whilst working at the trust: 1. An in depth understanding of the roles and responsibilities involved in working within the NHS 2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times 3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation. You’ll have the following skills/experience: MUST HAVES Please list the “Must-haves” required along with any service information which may support us in resourcing. The job description and any substantive job advert copy should also be provided as an attachment. MUST HAVES Understanding of Rio and Microsoft programmes Analytical and judgement skills Accurate attention to detail Excellent Keyboard skills Excellent telephone and communication skills Ability to work under pressure Ability to prioritise own work load and work towards Deadlines Proven ability to work as a member of a team Ability to liaise with all professionals, colleagues and service users in a confident and effective manner Good understanding of the General Data Protection Act Working in an office / educational environment Call handling experience Good communication skills with an empathetic approach High levels of emotional resilience Ability to work under pressure in a calm manner Enthusiasm and motivation Flexibility in approach to work and the changing needs of the service/team As a member of NHS Professionals, you have fantastic benefits: · Competitive pay rates- work this week, get paid next week · Essential support when you need it- 24/7 365 days- call us anytime · Multi locational- work across neighbouring Trusts · Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone · Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements · Training and development opportunities- Keep up with the essentials and more · Build holiday allowance for every shift you work- your work life balance is important to us · Stakeholder pension scheme available- a flexible future for you and yours
Medical Secretary employer: NHS Professionals
Contact Detail:
NHS Professionals Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary
✨Tip Number 1
Familiarise yourself with the specific software and systems mentioned in the job description, such as Rio and Microsoft Office applications. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Research the South Oxon Adult Mental Health Team and understand their values and recent achievements, like the Exceptional People Award. This knowledge will help you tailor your responses in interviews and show your genuine interest in the role.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks or inboxes in previous roles. Highlighting your organisational skills and ability to handle pressure will resonate well with the responsibilities outlined in the job description.
✨Tip Number 4
Consider reaching out to current or former employees of Oxford Health NHS Foundation Trust on professional networking sites. They can provide insights into the work culture and expectations, which can be invaluable for your interview preparation.
We think you need these skills to ace Medical Secretary
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Medical Secretary position. Tailor your application to highlight relevant experience and skills that match these duties.
Highlight Relevant Skills: Emphasise your proficiency in Microsoft Office applications, especially Word and Excel, as well as your experience with digital dictation and patient information systems. Provide specific examples of how you've used these skills in previous roles.
Craft a Strong Cover Letter: Write a compelling cover letter that outlines your motivation for applying and how your background aligns with the values of Oxford Health NHS Foundation Trust. Mention your commitment to safeguarding and promoting welfare, as this is crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Medical Secretary.
How to prepare for a job interview at NHS Professionals
✨Know Your Role
Familiarise yourself with the responsibilities of a Medical Secretary. Understand the importance of tasks like managing inboxes, typing letters, and using systems like Rio. This will help you demonstrate your knowledge during the interview.
✨Showcase Your Skills
Be prepared to discuss your proficiency in Microsoft Office applications, especially Word, Excel, Teams, and Outlook. Provide examples of how you've used these tools in previous roles to enhance your efficiency.
✨Demonstrate Communication Abilities
Since the role involves answering phones and processing enquiries, practice articulating your thoughts clearly. You might be asked to role-play a scenario where you handle a difficult call, so stay calm and professional.
✨Highlight Teamwork Experience
The job requires assisting with the supervision and training of junior staff. Share experiences where you've worked collaboratively in a team or taken on a mentoring role, showcasing your leadership potential.