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- Tasks: Support consultants by transcribing medical dictations and providing administrative assistance.
- Company: Join NHS Greater Glasgow and Clyde, a leading healthcare provider in the UK.
- Benefits: Enjoy flexible hours, part-time work, and the chance to make a real impact in healthcare.
- Why this job: Be part of a dedicated team in a meaningful role that supports patient care.
- Qualifications: Two standard grades including English; medical secretarial qualification preferred.
- Other info: We value diversity and encourage applications from all community sections.
The predicted salary is between 24000 - 36000 £ per year.
NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.
This is a permanent, part time position of 27.75 hours. (Please note the salary is Pro Rata) for part time hours.
The shift pattern for this position is Tuesday to Friday – hours flexible to support consultants.
The Medical Unit at Vale of Leven Hospital has a small administrative team supporting the workload of the visiting consultants from RAH who undertake Out Patient Clinics on a regular basis.
About the Role: As a Medical Secretary, you will play a key role in supporting the workload of Consultants in Gastroenterology, Endocrinology and Respiratory. You will be accurately transcribing medical dictations and providing an efficient administrative support to the specialties you support. You will be an essential part of the team, contributing to the smooth running of our busy General Medical unit.
Key Requirements:
- Qualifications: Two standard grades, including English, are essential. A medical secretarial qualification is desirable.
- Experience: Previous experience in a medical secretarial role and transcribing from digital dictation or using audio tapes, ideally within a healthcare setting. Familiarity with TrakCare is essential to this post.
- Skills: Strong organisational abilities, excellent communication skills, and the ability to work both independently and as part of a team. High level attention to detail and speed with typing is essential for success in this role.
- Personal Attributes: A reliable and flexible approach to work, along with a commitment to maintaining good attendance, will be essential for success in this position.
- If you are proactive, self-motivated, and looking for a role that combines administrative skills within a meaningful healthcare environment, we would love to hear from you.
Interested?
Informal contact: Theresa Duffy, Admin/Waiting List Manager, 01389 817277, Theresa.Duffy@nhs.scot
Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.
Failure to comply with this requirement may result in your application being withdrawn from the application process.
For application portal/log-in issues, please contact Jobtrain support hub in the first instance.
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Medical Secretary - Medicine employer: NHS National Services Scotland
Contact Detail:
NHS National Services Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary - Medicine
✨Tip Number 1
Familiarise yourself with TrakCare, as it's essential for this role. If you haven't used it before, consider looking for online tutorials or resources to get a basic understanding of how it works.
✨Tip Number 2
Reach out to Theresa Duffy, the Admin/Waiting List Manager, for an informal chat about the role. This can give you valuable insights and show your genuine interest in the position.
✨Tip Number 3
Highlight your organisational skills and attention to detail during any discussions or interviews. Think of specific examples from your past experience that demonstrate these abilities in action.
✨Tip Number 4
Be prepared to discuss your previous medical secretarial experience, especially any work involving transcribing medical dictations. This will help you stand out as a candidate who understands the demands of the role.
We think you need these skills to ace Medical Secretary - Medicine
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and requirements for the Medical Secretary position. Make sure you highlight relevant experience in your application.
Tailor Your CV: Customise your CV to reflect the skills and experiences that align with the job requirements. Emphasise your medical secretarial qualifications, experience with digital dictation, and familiarity with TrakCare.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your enthusiasm for the role and the NHS. Mention specific examples of your organisational skills and attention to detail, as these are crucial for success in this position.
Proofread Your Application: Before submitting, thoroughly proofread your application to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Medical Secretary.
How to prepare for a job interview at NHS National Services Scotland
✨Know Your Medical Terminology
Familiarise yourself with common medical terms related to Gastroenterology, Endocrinology, and Respiratory. This will not only help you understand the role better but also impress the interviewers with your knowledge.
✨Demonstrate Your Typing Skills
Since speed and accuracy in typing are crucial for a Medical Secretary, be prepared to discuss your typing speed and any relevant experience. You might even want to practice transcribing a short dictation beforehand to showcase your skills.
✨Highlight Your Organisational Abilities
Be ready to provide examples of how you've successfully managed multiple tasks or projects in previous roles. This will demonstrate your strong organisational skills, which are essential for supporting busy consultants.
✨Show Your Commitment to Teamwork
Discuss your ability to work both independently and as part of a team. Share specific instances where you collaborated effectively with colleagues, as this role requires a balance of both skills.
