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For Companies At a Glance
- Tasks: Lead a team of secretaries, providing essential support to clinicians in a dynamic healthcare environment.
- Company: Join NHS Lanarkshire, dedicated to patient care for over 655,000 people across diverse communities.
- Benefits: Enjoy 27+ days annual leave, NHS pension, paid sick leave, and work-life balance policies.
- Why this job: Be part of a supportive team that values your skills and offers career growth opportunities.
- Qualifications: SVQ level 3 or equivalent experience, with strong communication and organisational skills required.
- Other info: This is a part-time, fixed-term role based in Udston Hospital and Newmains Health Centre.
The predicted salary is between 30000 - 42000 £ per year.
The Role
Supervise an administrative team of secretaries and administrative clerks and to provide a comprehensive administrative support to a team of clinicians, enabling clinicians to operate effectively and efficiently. Ensure the work of the administrative team is carried out in accordance with NHS Lanarkshire’s standard operating procedures.
Provide comprehensive administrative support to a team of clinicians, enabling clinicians to operate effectively and efficiently. Work in accordance with standard operating procedures
NHS Lanarkshire
Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!
Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.
We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.
What we\’ll need you to bring
- SVQ level 3 qualification (or equivalent experience) plus demonstrable experience as a medical secretary
- Comprehensive knowledge and understanding of medical terminology
- Evidence of effective team working and dealing with change
- Evidence of good communication skills with patients, clinicians and colleagues.
- Advanced audio typing skills
- Evidence of strong competence with relevant IT systems
- Excellent organisational skills
- Proven ability to work under pressure
Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
It would be great if you also have
- Possess or be working towards ECDL or equivalent
- Relevant supervisory / mentorship experience in an equivalent position
- Knowledge of Microsoft Office Packages and Database Systems
- Knowledge & understanding of CTO processes and Mental Health Act
- Ability to prioritise workload and work on own initiative
- Excellent oral and written communication skills
- Excellent time management skills
- Accurate keyboard skills
Contract type
Fixed Term or Secondment for 12 months
Part Time
30 hours
Please note this is a part time post and the salary for this position will be pro-rata.
Please note this is a fixed term post for 12 months. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.
Location and Working Pattern
This role will be based in the Neurodevelopmental Service within Udston Hospital and Newmains Health Centre.
The working pattern for this role Monday, Tuesday, Thursday & Friday.
Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.
Looking to find out more?
If you’re looking to find out more, then we would love to hear from you!
Please contact Maureen Inglis, Operational Service Manager on maureen.inglis@lanarkshire.scot.nhs.uk
For enquiries regarding the application form or recruitment process, please contact Lynn Deas, Recruitment Administrator on lynn.deas@lanarkshire.scot.nhs.uk (Please remember to include the job title and reference number in your email)
Why NHS Lanarkshire?
Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.
Some of NHS Lanarkshire’s benefits include:
-
A minimum of 27 days annual leave increasing with length of service
-
A minimum of 8 days of public holidays
-
Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
-
Paid sick leave increasing with length of service
-
Occupational health services
-
Employee counselling services
-
Work-life Balance policies and procedures
NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.
Further Information
For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.
Additional Information for Applicants
- Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
- For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
- Please check your e-mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
- We recommend using the Internet Browser \”Google Chrome\” or \”Microsoft Edge\” when using Jobtrain
- Once you have submitted your application form you will be unable to make any amendments
NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.
*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.
Right to Work within the UK
NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.
We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.
Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.
Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.
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Lead Medical Secretary employer: NHS National Services Scotland
Contact Detail:
NHS National Services Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lead Medical Secretary
✨Tip Number 1
Familiarise yourself with NHS Lanarkshire's values and mission. Understanding their commitment to patient care will help you align your responses during interviews and demonstrate that you're a good fit for their team.
✨Tip Number 2
Network with current or former employees of NHS Lanarkshire. They can provide insights into the work culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Brush up on your medical terminology and relevant IT systems. Being able to speak confidently about these topics will show your preparedness and expertise in the field.
✨Tip Number 4
Prepare examples of your previous supervisory experience and how you've effectively managed teams. This will be crucial in demonstrating your capability to lead the administrative team at NHS Lanarkshire.
We think you need these skills to ace Lead Medical Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a medical secretary, particularly any supervisory roles. Emphasise your knowledge of medical terminology and your advanced audio typing skills.
Craft a Strong Cover Letter: Write a cover letter that clearly outlines your motivation for applying to NHS Lanarkshire. Mention how your skills align with the role and demonstrate your understanding of their commitment to patient care.
Showcase Teamwork Experience: Provide specific examples in your application that demonstrate your ability to work effectively within a team and adapt to changes. Highlight any previous experiences where you successfully managed or mentored others.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of Lead Medical Secretary.
How to prepare for a job interview at NHS National Services Scotland
✨Showcase Your Medical Knowledge
Make sure to brush up on medical terminology and relevant procedures. Being able to demonstrate your understanding of the medical field will show that you are well-prepared and capable of supporting clinicians effectively.
✨Highlight Teamwork Experience
Since the role involves supervising a team, be ready to discuss your previous experiences in team settings. Share specific examples of how you've successfully collaborated with others and managed changes within a team.
✨Demonstrate Organisational Skills
Prepare to talk about your organisational strategies. You might want to provide examples of how you've prioritised tasks under pressure, as this is crucial for the role of a Lead Medical Secretary.
✨Communicate Clearly
Effective communication is key in this position. Practice articulating your thoughts clearly and concisely, especially when discussing your past experiences and how they relate to the job requirements.
