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For Companies At a Glance
- Tasks: Input and maintain electronic patient records while managing queries and supporting digitisation.
- Company: Join NHS Grampian, a leading healthcare provider in Scotland.
- Benefits: Enjoy a competitive salary, job security, and a supportive work environment.
- Why this job: Make a difference in healthcare by ensuring accurate patient records.
- Qualifications: Detail-oriented with good IT and communication skills.
- Other info: Inclusive workplace committed to diversity and career growth.
The predicted salary is between 22000 - 24000 £ per year.
Overview
Job Title: Health Records Clerk
Location: Aberdeen NHS Grampian
Salary: Band 2 £25,694 – £27,900 per annum
Contract Type: Permanent / 37 hours Monday to Friday
Responsibilities
- Accurate data input and maintenance of electronic patient records
- Updating inhouse systems to update patient records
- Managing and responding to email queries professionally and efficiently
- Handling telephone enquiries from a variety of individuals and organisations including clinical staff, other healthcare professionals, patients, members of the public and external agencies such as the police and legal representatives
- Supporting the digitisation of the paper record
- Carrying out general administrative tasks such as photocopying and scanning
Requirements and Information
We are looking for an enthusiastic and motivated individual who is detail orientated, able to work efficiently independently and as part of a team, and have good IT and communication skills.
For more information or to arrange an informal discussion, please contact Rachel Findlater, Health Records Manager on Ext 54436.
Please ensure that the address you provide on your application form is your current place of residence for your present workplace, and that your identification confirms this address.
As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at gram.recruitment@nhs.scot.
Shortlisted candidates will be invited to attend the interview in person on Friday 10th October 2025. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Additional Information For Candidates
You should apply for this post by completing the application process on Jobtrain.
DO NOT upload a CV as this will not be used for short listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
For help to complete an application on Job Train please follow this link.
To View Our Accessibility Statement, Please Follow This Link.
Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at gram.recruitment@nhs.scot.
Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
Please contact Jobtrain Candidate Support Hub – for advice and support with any system issues.
We recommend using the Internet Browser \”Google Chrome\” or \”Microsoft Edge\” when using Jobtrain.
Once you have submitted your application form you will be unable to make any amendments.
Some of our vacancies are for internal candidates only. If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.
NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
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NS222898 Health Records Clerk employer: NHS Grampian
Contact Detail:
NHS Grampian Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land NS222898 Health Records Clerk
✨Tip Number 1
Get to know the role inside out! Familiarise yourself with the responsibilities of a Health Records Clerk, like data input and managing queries. This way, you can show off your knowledge during interviews and make a great impression.
✨Tip Number 2
Practice your communication skills! Since you'll be handling enquiries from various people, it’s crucial to demonstrate your ability to communicate clearly and professionally. Try role-playing common scenarios with a friend or family member.
✨Tip Number 3
Don’t forget to showcase your IT skills! Brush up on any relevant software or systems that might be used in health records management. Being tech-savvy will definitely give you an edge over other candidates.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, keep an eye on your email for updates and be ready to respond quickly if they reach out!
We think you need these skills to ace NS222898 Health Records Clerk
Some tips for your application 🫡
Read the Job Description Carefully: Before you start your application, take a good look at the job description. Make sure you understand what the Health Records Clerk role involves and how your skills match up. This will help you tailor your application to show us why you're the perfect fit!
Be Clear and Concise: When filling out the application, keep your answers clear and to the point. We love detail, but we also appreciate brevity! Highlight your relevant experience and skills without waffling on too much.
Double-Check Your Details: Make sure all your personal information is accurate, especially your email address. We’ll be reaching out via email, so you don’t want to miss any updates from us. Plus, check for any typos or errors in your application!
Apply Through Our Website: Remember, the best way to apply is through our website. It’s straightforward and ensures your application gets to us directly. Don’t forget to submit before the deadline, as we might close applications early if we get a lot of interest!
How to prepare for a job interview at NHS Grampian
✨Know Your Stuff
Familiarise yourself with the role of a Health Records Clerk. Understand the responsibilities like data input, managing queries, and supporting digitisation. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Practice Makes Perfect
Rehearse common interview questions related to IT skills and communication. Think about scenarios where you've handled enquiries or worked as part of a team. Practising your responses will help you articulate your experiences clearly during the interview.
✨Dress the Part
Even though it’s a clerical role, first impressions matter! Dress smartly and professionally for the interview. It shows respect for the opportunity and helps you feel more confident when meeting your interviewers.
✨Ask Thoughtful Questions
Prepare a few questions to ask at the end of your interview. Inquire about the team dynamics, training opportunities, or how success is measured in the role. This demonstrates your enthusiasm and helps you gauge if the workplace is the right fit for you.
