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- Tasks: Support senior management with admin tasks, diary management, and event organisation.
- Company: Join NHS Blood and Transplant, a team dedicated to saving lives through blood and organ donation.
- Benefits: Enjoy flexible working, 27 days annual leave, and a solid NHS pension scheme.
- Why this job: Make a real impact in healthcare while developing your skills in a supportive environment.
- Qualifications: Relevant degree or experience in business; IT skills are essential.
- Other info: Embrace a culture of continuous learning and inclusivity at NHSBT.
The predicted salary is between 36000 - 60000 £ per year.
Join to apply for the Senior PA role at NHS Blood and Transplant
NHS Blood and Transplant provided pay range
This range is provided by NHS Blood and Transplant. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
This vacancy is not eligible for Visa Sponsorship. Please do not apply unless you have another means of establishing a right to work.
This is a Part-time role, 22.5 hours per week, working 7.5 hours on Monday, Tuesday, and Wednesday.
This is a hybrid role which means you will perform your duties across more than one location, currently this is predominantly home working. You will be required to attend events or travel to other bases or locations as agreed and deemed necessary. You will be assigned a contractual base location at one of NHSBT’s main centres closest to your home address. The specific base location will be confirmed after the final interview and mutually agreed upon with the line manager.
Job Summary
You will be working directly to support the department in this key role for a within NHSBT.
Your previous knowledge, skills and expertise will enable you to work independently to exercise your initiative and discretion in developing the role and the support to the department lead and our key internal and external stakeholders across the NHS.
Working within the directorate, you’ll have the opportunity to engage with a diverse range of people to drive performance.
With a focus on building capability, they’ll be plenty of opportunities to develop your skills and receive coaching from the department lead and wider team.
Using your organisational skills, you’ll make sure that NHSBT is an inclusive place to work for others.
Main duties of the job
Responsibilities
In this very important role, you will support the Department and Team to ensure the Department/Directorate functions efficiently. Your responsibilities will include:
- To provide comprehensive personal assistant service and administrative support to the Manager.
- To provide a comprehensive administrative service, acting as a central source of communication between the Manager and Senior Managers in the Directorate and other Directorates and with agencies/contacts external to the organisation.
- To ensure the smooth running of the Manager’s office and the timely prioritisation of all administrative duties.
- To act as a communication channel between the manager, department/team, other departments and external agencies.
- Expected to cover or deputise for other admin staff as and when appropriate.
You will be required to undertake occasional travel to any NHSBT sites and external venues to meet the requirements of the post (notice will be given).
About You
Experience and Knowledge
- Experienced in running bring forward systems and chasing progress on actions.
- Experience of working in a busy office environment, using office equipment, handling conflicting deadlines and priorities
- Experienced in undertaking research and preparing clear and concise reports, analysis, and recommendations from the results.
- Experienced in producing meeting agendas and minute taking.
- Proficient in Microsoft Office, including Word, Excel and PowerPoint, MS Teams and SharePoint.
Qualifications And Training
- Experience in a business administration field equivalent to NVQ L4 OR NVQ L4 (or equivalent) qualification in Business Administration
- European Computer Driving Licence (ECDL) – Part I & II or ITQ2, or CLAIT II, or OCR (RSA) level 3 in text/word processing or demonstrable work experience
About Us
It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you’ll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.
Our three core values are what set us apart. They guide and inspire everything we do.
By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work – and help our people to do something extraordinary in their career, too. Three small words, one big difference – Caring, Expert and Quality. Together we\’ll save and improve more lives than ever.
You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.
What We Offer
- NHSBT promotes flexible working opportunities where the role will allow.
- 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
- NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns) Further details and outline of benefits can be found at: www.nhsbsa.nhs.uk/pensions
- We’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.
To learn more, please see our recruitment profile, which provides a summary of the job description and person specification. This can be accessed via the link below, or by clicking ‘Apply’ if you are viewing this advert on another site.
This vacancy will close at 23:59 on 19th November 2025. NHSBT reserves the right to close the job early if a high volume of applications is received.
Interviews are anticipated to be held w/c 1st December 2025 – subject to confirmation.
For informal enquiries please contact Tracey Jones, Senior Business Administrator on tracey.jones@nhsbt.nhs.uk.
Seniority level
- Mid-Senior level
Employment type
- Part-time
Job function
- Administrative
- Hospitals and Health Care
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Senior PA employer: NHS Blood and Transplant
Contact Detail:
NHS Blood and Transplant Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior PA
✨Tip Number 1
Familiarise yourself with the NHS Blood and Transplant's core values: Caring, Expert, and Quality. During your interactions, whether in interviews or networking, emphasise how your personal values align with theirs to demonstrate that you're a good cultural fit.
✨Tip Number 2
Network with current or former employees of NHSBT on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the organisation and potentially lead to referrals, which can significantly boost your chances of landing the job.
✨Tip Number 3
Prepare for potential interview questions by practising scenarios related to diary management, event organisation, and data analysis. Being able to articulate your experience in these areas will showcase your readiness for the Senior PA role.
✨Tip Number 4
Stay updated on current trends and best practices in administrative support within the healthcare sector. This knowledge can help you stand out during discussions and show your commitment to continuous learning, which is highly valued by NHSBT.
We think you need these skills to ace Senior PA
Some tips for your application 🫡
Understand the Role: Thoroughly read the job description for the Senior PA role at NHS Blood and Transplant. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasise your experience with diary management, event organisation, and administrative support. Use specific examples to demonstrate how your past roles align with the responsibilities outlined in the job description.
Showcase Your Skills: Make sure to mention your proficiency in IT packages like Outlook, Excel, and PowerPoint. Highlight any relevant qualifications or training that demonstrate your commitment to continuous learning and development.
Craft a Compelling Cover Letter: Write a personalised cover letter that reflects your understanding of NHS Blood and Transplant's values. Explain why you are passionate about the role and how you can contribute to their mission of saving and improving lives.
How to prepare for a job interview at NHS Blood and Transplant
✨Showcase Your Organisational Skills
As a Senior PA, you'll need to manage multiple diaries and appointments. Be prepared to discuss your experience in prioritising tasks and how you handle scheduling conflicts. Use specific examples to illustrate your organisational prowess.
✨Demonstrate Your Communication Abilities
Effective communication is key in this role. Highlight your experience liaising with senior personnel and external agencies. Prepare to share examples of how you've successfully communicated complex information or managed stakeholder relationships.
✨Familiarise Yourself with Relevant Legislation
Understanding the Data Protection Act and other relevant directives is crucial. Brush up on these laws and be ready to discuss how they apply to the role. This shows your commitment to compliance and professionalism.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to work under pressure and adapt to changing priorities. Think of scenarios where you've had to exercise initiative and judgement, and be ready to explain your thought process and outcomes.
