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- Tasks: Support senior management with admin tasks, diary management, and event organisation.
- Company: Join NHS Blood and Transplant, a team dedicated to saving lives through blood and organ donation.
- Benefits: Enjoy flexible working, 27 days annual leave, and a solid NHS pension scheme.
- Why this job: Make a real impact in healthcare while developing your skills in a supportive environment.
- Qualifications: Relevant degree or experience in business; IT skills are essential.
- Other info: Embrace a culture of continuous learning and inclusivity at NHSBT.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Join to apply for the Senior PA role at NHS Blood and Transplant.
Base pay range
This range is provided by NHS Blood and Transplant. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Job Summary
The Senior Personal Assistant will provide comprehensive office and administrative support to the members of the Senior Management Team within the Blood Supply Directorate.
The candidate will be responsible for the preparation of papers for meetings, taking minutes, researching the internet for relevant literature and co-ordinating travel, accommodation arrangements, diary co-ordination and communication with senior personnel within NHSBT. The candidate will also be expected to liaise closely with the other Senior PAs within the organisation.
Main duties of the job
Responsibilities
- Effectively manage one or more diaries, prioritising meetings/appointments, as necessary, ensuring sufficient work / reflective time.
- Organising conferences/events/training courses, including liaising with speakers, sourcing venue, inviting participants and guests and devising and sending details of confirmation of booking and joining instructions.
- Providing administrative support to NHSBT projects and interviews.
- Working independently, be able to work under pressure and exercise initiative to organise their own workload within the constraints of defined deadlines and changing priorities.
- Gathering data from a variety of sources, produce reports, analysis and recommendations for decision making, circulating regular and ad hoc reports in order to support service improvement and delivery of key outcomes.
- Working collaboratively with the other team members to maintain an efficient service in the Admin Hub, especially in time of absence.
- Developing a successful working relationship with Directors, Senior Managers, external agencies and key stakeholders, requiring tact, discretion, excellent communication skills, independent judgement and initiative to achieve the desired outcome.
- Respond to new demands in the role and build those responses into sustainable systems and activities.
About You
Experience and Knowledge
- Experienced in the use of various IT packages e.g. Outlook, Excel, Publisher, PowerPoint.
- Good basic knowledge of relevant statutory directives, i.e. Data Protection Act, Freedom of Information Act, Equality and Diversity Directive.
- Ability to analyse and present a wide range of management information.
Qualifications And Training
- Relevant undergraduate level qualification in business, performance management and/or demonstrable work experience and willingness to undertake a formal qualification.
- Demonstrates commitment to own continuous learning and development.
Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process.
About Us
It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you’ll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.
Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work – and help our people to do something extraordinary in their career, too. Three small words, one big difference – Caring, Expert and Quality. Together we’ll save and improve more lives than ever.
You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.
What We Offer
- NHSBT promotes flexible working opportunities where the role will allow.
- 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years.
- NHS pension scheme. The NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns). Further details and outline of benefits can be found at: www.nhsbsa.nhs.uk/pensions
- We’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.
This vacancy will close at 23:59 on 10th September 2025.
Interviews are anticipated to be held on w/c 29th September 2025 – subject to confirmation.
For informal enquiries please contact Gareth Sowerbutts Senior Transition Manager – Business Support – Admin Hub Manager – Business Support at gareth.sowerbutts@nhsbt.nhs.uk.
To learn more, please see our recruitment profile, which provides a summary of the job description and person specification. This can be accessed via the link below, or by clicking ‘Apply’ if you are viewing this advert on another site
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Senior PA employer: NHS Blood and Transplant
Contact Detail:
NHS Blood and Transplant Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior PA
✨Tip Number 1
Familiarise yourself with the NHS Blood and Transplant's core values: Caring, Expert, and Quality. During your interactions, whether in interviews or networking, emphasise how your personal values align with theirs to demonstrate that you're a good cultural fit.
✨Tip Number 2
Network with current or former employees of NHSBT on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the organisation and potentially lead to referrals, which can significantly boost your chances of landing the job.
✨Tip Number 3
Prepare for potential interview questions by practising scenarios related to diary management, event organisation, and data analysis. Being able to articulate your experience in these areas will showcase your readiness for the Senior PA role.
✨Tip Number 4
Stay updated on current trends and best practices in administrative support within the healthcare sector. This knowledge can help you stand out during discussions and show your commitment to continuous learning, which is highly valued by NHSBT.
We think you need these skills to ace Senior PA
Some tips for your application 🫡
Understand the Role: Thoroughly read the job description for the Senior PA role at NHS Blood and Transplant. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasise your experience with diary management, event organisation, and administrative support. Use specific examples to demonstrate how your past roles align with the responsibilities outlined in the job description.
Showcase Your Skills: Make sure to mention your proficiency in IT packages like Outlook, Excel, and PowerPoint. Highlight any relevant qualifications or training that demonstrate your commitment to continuous learning and development.
Craft a Compelling Cover Letter: Write a personalised cover letter that reflects your understanding of NHS Blood and Transplant's values. Explain why you are passionate about the role and how you can contribute to their mission of saving and improving lives.
How to prepare for a job interview at NHS Blood and Transplant
✨Showcase Your Organisational Skills
As a Senior PA, you'll need to manage multiple diaries and appointments. Be prepared to discuss your experience in prioritising tasks and how you handle scheduling conflicts. Use specific examples to illustrate your organisational prowess.
✨Demonstrate Your Communication Abilities
Effective communication is key in this role. Highlight your experience liaising with senior personnel and external agencies. Prepare to share examples of how you've successfully communicated complex information or managed stakeholder relationships.
✨Familiarise Yourself with Relevant Legislation
Understanding the Data Protection Act and other relevant directives is crucial. Brush up on these laws and be ready to discuss how they apply to the role. This shows your commitment to compliance and professionalism.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to work under pressure and adapt to changing priorities. Think of scenarios where you've had to exercise initiative and judgement, and be ready to explain your thought process and outcomes.
