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- Tasks: Supervise clerical staff and manage daily admin tasks in the Medical Imaging Department.
- Company: Join NHS Ayrshire and Arran, dedicated to health and equality in the community.
- Benefits: Enjoy a supportive work culture with opportunities for training and development.
- Why this job: Make a real impact in healthcare while working in a caring and respectful environment.
- Qualifications: HNC in Business Administration or equivalent experience; strong IT skills required.
- Other info: Part-time role at 18.5 hours per week; driving licence essential.
The predicted salary is between 24000 - 36000 £ per year.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
An exciting opportunity has arisen for an Office Supervisor based at University Hospital Crosshouse.
Applications are invited from enthusiastic and highly motivated individuals for the post of Office Supervisor in the Medical Imaging Department at Crosshouse Hospital.
You should have an HNC in Business Administration or be able to demonstrate experience to an equivalent level and experience of working in an admin team within the NHS is necessary. You will have an excellent standard of IT literacy and be competent in the use of MS office applications. Familiarity with Excel is necessary in order to support the work of the Waiting List Coordinator and be able to produce accurate statistics in their absence.
Day to day duties will include supervision and allocation of work to clerical staff, you will be required to provide induction to new staff members and monitor their training. Excellent computer skills and customer care is essential as is the ability to work on your own initiative as well as part of a team.
The hours of duty are 18.5 hours per week. The post is based at University Hospital Crosshouse, travel to other sites will be required though and could be at short notice. A car licence/car ownership is essential to this role.
Office Supervisor employer: NHS Ayrshire & Arran
Contact Detail:
NHS Ayrshire & Arran Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Supervisor
✨Tip Number 1
Familiarise yourself with NHS Scotland's values and culture. Understanding their commitment to equality, diversity, and a caring environment will help you align your approach during interviews and discussions.
✨Tip Number 2
Highlight your experience in administrative roles, especially within the NHS. Be ready to discuss specific examples of how you've contributed to team success and improved processes in previous positions.
✨Tip Number 3
Brush up on your IT skills, particularly in MS Office and Excel. Being able to demonstrate your proficiency in these applications can set you apart, especially since the role requires producing accurate statistics.
✨Tip Number 4
Prepare to discuss your supervisory experience. Think about how you've managed teams, provided training, and ensured high standards of customer care, as these are key aspects of the Office Supervisor role.
We think you need these skills to ace Office Supervisor
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Office Supervisor position. Tailor your application to highlight how your skills and experiences align with what NHS Ayrshire and Arran is looking for.
Highlight Relevant Experience: Emphasise any previous experience you have in administrative roles, particularly within the NHS. Mention specific tasks you've handled that relate to supervision, training, and IT literacy, especially with MS Office applications.
Showcase Your Skills: Make sure to showcase your excellent computer skills and customer care abilities. Provide examples of how you've used these skills in past roles, particularly in a team environment or when working independently.
Craft a Strong Cover Letter: Write a compelling cover letter that expresses your enthusiasm for the role and the organisation. Discuss your commitment to working collaboratively in a caring, safe, and respectful manner, as highlighted in the job description.
How to prepare for a job interview at NHS Ayrshire & Arran
✨Show Your Understanding of NHS Values
Make sure to demonstrate your knowledge of NHS Scotland's commitment to equality, diversity, and respect. Discuss how these values resonate with you and how you can contribute to a caring and safe environment.
✨Highlight Relevant Experience
Be prepared to talk about your previous experience in an administrative role, especially within the NHS. Share specific examples of how you've successfully supervised teams or managed workloads in similar settings.
✨Demonstrate IT Proficiency
Since excellent IT skills are crucial for this role, be ready to discuss your proficiency with MS Office applications, particularly Excel. You might even want to mention any relevant projects where you used these skills effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle team dynamics. Think of scenarios where you had to manage conflicts or train new staff, and be ready to explain your approach.
