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- Tasks: Manage project information and ensure data accuracy in a dynamic environment.
- Company: Join a forward-thinking company that values your contributions and growth.
- Benefits: Enjoy competitive salary, flexible benefits, and ongoing training opportunities.
- Other info: Hybrid work model with excellent career progression and supportive culture.
- Why this job: Be the vital link in project management, ensuring teams have the right info at the right time.
- Qualifications: Experience in document control within design or engineering environments is preferred.
The predicted salary is between 30000 - 40000 £ per year.
The Document Controller is responsible for the day-to-day control, administration, and monitoring of project information within the Common Data Environment (CDE). The role ensures that drawings, models, documents, and data are received, checked, issued, distributed, and archived correctly, so that project teams can rely on information being current, controlled, and available to the right people at the right time. Operating under the direction of the Information Manager, the Document Controller forms a core part of the Project Management team, acting as the project’s information nerve centre.
Common Data Environment (CDE) Operation:
- Operate and administer project Common Data Environments in line with agreed information-management procedures.
- Support projects operating on widely used UK CDE platforms, which may include: Viewpoint for Projects.
- Maintain clear separation between current, superseded, and archived information, ensuring teams are never exposed to outdated or unauthorised data.
- Prevent uncontrolled or informal issue of information that could introduce risk to programme, quality, or construction activities.
- Apply agreed naming conventions, status codes, and revision logic consistently across all project information.
- Support project teams by identifying and correcting naming or status issues before information is released for use, protecting the project from silent errors and confusion.
- Provide clear visibility to Project Managers on submissions at risk.
- Actively monitor information flows and identify risks such as: Escalate emerging risks to the Information Manager early, with clear facts and supporting evidence.
- Support a proactive document-control culture, where information deliverables are treated with the same importance as programme activities or physical outputs.
Collaboration & Project Integration:
- Participate in project meetings where required, providing concise updates on information status and risks.
- Experience working in a document control role within design, engineering, or construction environments.
- Experience supporting projects operating under ISO 19650-aligned principles.
- Experience working across multiple projects concurrently.
- Familiarity with information-delivery planning and progress tracking.
At Freedom, we believe in attracting and retaining the best talent by offering great benefits and career progression opportunities, including:
- Pension with up to 8% employer contribution.
- Car Allowance.
- Private Medical Insurance.
- Personal Wellbeing and Volunteer Days.
- Salary Sacrifice Car Scheme (Hybrid/Electric Vehicle).
- Flexible benefits (e.g., Dental Insurance, Gym Memberships, Tax-Free Bikes).
- Ongoing Training & Development Programme.
If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.
Documentation Specialist (Administration) employer: NG Bailey
Contact Detail:
NG Bailey Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Documentation Specialist (Administration)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, and think about how your skills as a Document Controller can add value to their team.
✨Tip Number 3
Practice your responses to common interview questions. We recommend doing mock interviews with friends or using online resources to get comfortable talking about your experience and how it relates to the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Documentation Specialist (Administration)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document control, especially in design, engineering, or construction environments. We want to see how your skills align with our needs!
Showcase Your Attention to Detail: As a Document Controller, attention to detail is key. In your application, give examples of how you've maintained accuracy and consistency in managing project information. This will show us you’re the right fit for keeping our data in check!
Be Clear and Concise: When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point about why you’re interested in the role and what you can bring to the team. Remember, less is often more!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all the necessary documents in one go. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at NG Bailey
✨Know Your CDE Inside Out
Make sure you’re familiar with Common Data Environments (CDE) and the specific platforms mentioned in the job description, like Viewpoint for Projects. Brush up on how to operate and administer these systems, as well as the importance of maintaining clear information flows.
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is key. Prepare examples from your past experience where you successfully managed document control, highlighting how you ensured accuracy and consistency in naming conventions and status codes.
✨Be Ready to Discuss Risk Management
Think about times when you identified and escalated risks in information management. Be prepared to discuss how you proactively monitored information flows and what steps you took to mitigate potential issues before they became problems.
✨Engage in Collaborative Conversations
Since collaboration is crucial in this role, practice discussing how you’ve worked with Project Managers and Engineers in the past. Be ready to share how you provided updates on information status and contributed to project meetings effectively.