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For Companies At a Glance
- Tasks: Manage invoicing and documentation for maintenance tasks in a fast-paced environment.
- Company: Join a leading independent engineering firm with a rich history and innovative projects.
- Benefits: Enjoy flexible working, 25 days holiday, private medical insurance, and more perks.
- Why this job: This role offers growth opportunities and a supportive team culture focused on development.
- Qualifications: Experience in billing or finance administration is essential; attention to detail is key.
- Other info: Work from home 1-2 days a week and enjoy a clear development path.
The predicted salary is between 22000 - 27500 £ per year.
Job Title: Billing Clerk
Location: White Rose Office Park, Leeds (with 1–2 days home working)
Salary: Up to £27,500 per annum
Working Hours: 8:00am – 4:30pm, Monday to Friday
Contract Type: Full-time, Permanent
Join Our Team as a Billing Clerk
Are you looking for a stable, full‑time role with flexibility and a supportive team environment? We’re seeking a detail‑focused Billing Clerk to join our commercial support team based at White Rose Office Park in Leeds. This is a great opportunity for someone who thrives in a structured, fast‑paced role and is looking for a bit more flexibility in their week — with the option to work from home 1–2 days per week.
Offering a salary of up to £27,500 and standard working hours of 8:00am – 4:30pm Monday to Friday, this position provides both work‑life balance and room to grow.
You’ll play a vital role in managing and progressing both reactive and planned maintenance (PPM) tasks through our Work in Progress (WIP) system — ensuring works are efficiently closed and invoiced. The role involves daily collaboration with internal teams including the Service Centre, Purchase Ledger, Credit Control, and Operations.
Key Responsibilities
- Manage WIP and invoicing from job completion through to invoice, ensuring all records are accurate and up to date
- Prepare, collate, and allocate all required documentation for timely invoicing across a specific customer portfolio
- Collaborate with operational and service centre teams to gather missing documentation and maintain a strong audit trail
- Process high volumes of invoices and credit notes using job costing and schedule of rates
- Monitor job status in the IFS Work Management System to ensure accurate reporting and billing
- Ensure all procedures are followed to maintain high standards of service delivery and client satisfaction
- Support with ad‑hoc administrative duties as required by the line manager
What We\’re Looking For
- Experience in a billing, invoicing, or finance administration role
- Familiarity with CAFM/ERP systems (experience with IFS is a plus)
- High level of accuracy and attention to detail
- Strong communication skills and the ability to work across multiple departments
- Proactive mindset and the ability to manage a high volume of tasks effectively
Benefits
We’re always evolving our benefits to ensure we’re attracting and retaining great people. Some of what you can expect includes:
- 25 Days Holiday + Bank Holidays with an option to Buy/Sell additional days
- Pension with a leading provider and up to 8% employer contribution
- Personal Wellbeing and Volunteer Days
- Private Medical Insurance
- Life Assurance
- Salary sacrifice car scheme (Hybrid/Electric Vehicle)
- Free 24/7 365 Employee Assistance Program to support mental health and well‑being (including counselling sessions and legal advice)
- Flexible benefits to choose from inc: Dental Insurance, Gym Membership, Give As You Earn, Travel Insurance, Tax Free Bikes
Next Steps
As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.
We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.
About Us
We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.
Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward‑thinking approach allows us to work on fantastic ground‑breaking projects, providing solutions using the latest tools and technologies.
Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
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Billing Clerk employer: NG Bailey
Contact Detail:
NG Bailey Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Billing Clerk
✨Tip Number 1
Familiarise yourself with the IFS Work Management System, as it's mentioned in the job description. Understanding how to navigate and utilise this system will give you a significant advantage during the interview process.
✨Tip Number 2
Highlight your experience in managing high volumes of invoices and credit notes. Be prepared to discuss specific examples from your past roles that demonstrate your accuracy and attention to detail in billing processes.
✨Tip Number 3
Showcase your communication skills by preparing to discuss how you've collaborated with different departments in previous jobs. This role requires working closely with various teams, so demonstrating your ability to work cross-functionally will be key.
✨Tip Number 4
Research the company’s values and culture, especially their commitment to employee development and well-being. Being able to articulate how your personal values align with theirs can make a strong impression during your interview.
We think you need these skills to ace Billing Clerk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in billing, invoicing, or finance administration. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Strong Cover Letter: Write a cover letter that showcases your attention to detail and communication skills. Mention specific examples of how you've successfully managed invoicing processes or collaborated with teams in previous roles.
Highlight Relevant Skills: In your application, emphasise your familiarity with CAFM/ERP systems, particularly if you have experience with IFS. Detail your ability to manage high volumes of tasks effectively and your proactive mindset.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Billing Clerk role.
How to prepare for a job interview at NG Bailey
✨Know Your Numbers
As a Billing Clerk, you'll be dealing with invoices and financial records. Brush up on your numerical skills and be prepared to discuss your experience with billing systems, especially if you've used IFS or similar software.
✨Showcase Your Attention to Detail
This role requires a high level of accuracy. During the interview, provide examples of how you've maintained precision in your previous roles, particularly when managing documentation or processing invoices.
✨Demonstrate Your Communication Skills
You'll need to collaborate with various teams. Be ready to share instances where your communication skills helped resolve issues or improve processes, highlighting your ability to work across departments.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think about past experiences where you had to manage a high volume of tasks or resolve discrepancies in billing, and be ready to explain your approach.
