At a Glance
- Tasks: Support project teams with administration, training, and compliance tasks in a dynamic environment.
- Company: Join Freedom, part of the NG Bailey Group, a leading engineering and services business.
- Benefits: Enjoy competitive salary, flexible benefits, and personal development opportunities.
- Other info: Flexible working options and a commitment to your career growth.
- Why this job: Be part of a supportive team and make a real impact on exciting projects.
- Qualifications: GCSE in English and two years' admin experience required; MS Office proficiency essential.
The predicted salary is between 30000 - 42000 £ per year.
Administrator
Scotland - Hybrid
Permanent - Full Time
Competitive Salary + Flexible Benefits
Summary
Freedom is currently recruiting for an enthusiastic administrator to work as part of our Project Services team and will be based in Scotland.
As administrator, the post holder will work with colleagues across the SSEN LCD Framework, a large scale capital delivery project within the Design & Advisory business area. The administrator will contribute to the smooth running of the department through liaison with internal departments (HR, Finance, Procurement, IT, Facilities) and external suppliers.
Some key deliverables in this role will include:
- Provide business administration support to the Design & Advisory business senior management team, as required.
- Support Line Managers with their team new joiners - ordering IT equipment, PPE, arranging airport transfers/accommodation if required, and carry out inductions.
- Organise staff training and update Dayforce/Competency Cloud
- Monitor overdue training, liaising with Learning and Development department.
- Ensure staff competency records are maintained and centrally collated
- Deal with leavers\' equipment/PPE
- Providing guidance on/ Booking travel and accommodation for colleagues and on Click Travel
- Update organisation charts for Scotland team
- Coordinate internal and external audits
- Ensure compliance with company policies and procedures
- Ensure the office area is keep organised and appropriately maintained by the staff, leading the team on appropriate work-place practices.
- Supporting colleagues with any queries on the lone working device application (as required).
- Assisting with collating and providing monthly training stats to Senior Management team.
- Dealing with Ad-Hoc queries commensurate to the post.
What we\'re looking for:
If the above sounds exciting and something you\'re well versed in, then we\'d love to hear from you!
We\'re looking for an experienced, forward thinking and dedicated Administrator:
- GCSE grade 5 or above or equivalent in English Language (essential)
- Minimum two years\' experience in an administration role
- Proficiency in MS Office (Word, Excel, PowerPoint, Visio, Project)
- Excellent written and verbal communication skills
- Self-motivated, with the ability to work with minimal supervision
- Good time-management skills, with the ability to prioritise tasks
- A \'can do\' attitude with the ability to work well under pressure with a variety of tasks
Benefits:
We\'re always evolving our benefits to ensure we\'re attracting and retaining great people. Some of what you can expect includes:
- Competitive Salary on Offer
- Pension with employer contribution
- Personal Wellbeing and Volunteer Days
- Private Medical Insurance
- Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
- Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
- Personal development programme
Next Steps:
As a business, we\'re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.
We\'ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met. About Us :
Freedom are part of the NG Bailey Group, one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.
You will be working as part of a team where we are committed to creating a culture where we treat each other fairly and with respect, recognising everyone as an individual.
Progression is something we value and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be
Administrator - Business Support in Inverness employer: NG Bailey
At Freedom, we pride ourselves on being an excellent employer, offering a supportive and inclusive work culture that values each individual's contributions. As part of the NG Bailey Group, we provide competitive salaries, flexible benefits, and a strong focus on personal development, ensuring our employees have clear growth opportunities within a dynamic team environment in Scotland. Join us to be part of a company that prioritises your well-being and professional advancement while working on impactful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator - Business Support in Inverness
✨Tip Number 1
Network like a pro! Reach out to current employees on LinkedIn or other platforms. Ask them about their experiences and any tips they might have for the application process. It’s a great way to get insider info and show your enthusiasm!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Make sure you can articulate how your skills align with their needs. We want to see that you’re not just a fit for the role, but also for the team!
✨Tip Number 3
Practice common interview questions and scenarios related to administration tasks. Think about how you would handle specific situations mentioned in the job description. This will help you feel more confident and ready to impress!
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way. It shows your appreciation and keeps you fresh in their minds. Plus, it’s a chance to reiterate your interest in the position!
We think you need these skills to ace Administrator - Business Support in Inverness
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role. Highlight your relevant experience and skills, especially in administration and communication. We want to see how you can contribute to our Project Services team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're excited about this role and how your background fits with what we're looking for. Keep it concise but engaging – we love a good story!
Show Off Your Skills:Don’t forget to showcase your proficiency in MS Office and any other relevant tools. Mention specific examples of how you've used these skills in previous roles. We’re keen to see how you can hit the ground running!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at NG Bailey
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator role. Familiarise yourself with the key deliverables mentioned in the job description, such as supporting line managers and coordinating audits. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Communication Skills
As an administrator, excellent written and verbal communication skills are crucial. Prepare examples from your past experiences where you effectively communicated with different departments or handled queries. This will show that you can liaise well with both internal teams and external suppliers.
✨Demonstrate Your Organisational Skills
Highlight your time-management abilities and how you prioritise tasks. You might want to share specific instances where you successfully managed multiple responsibilities, like organising training sessions or maintaining competency records. This will illustrate your capability to keep things running smoothly.
✨Embrace the 'Can Do' Attitude
The job requires a proactive approach, so be ready to discuss how you've tackled challenges in previous roles. Share stories that reflect your self-motivation and ability to work under pressure. This will resonate well with the interviewers looking for someone who fits their dynamic team culture.
