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- Tasks: Support project teams and ensure smooth operations in a dynamic environment.
- Company: Join Freedom, part of the NG Bailey Group, a leader in engineering services.
- Benefits: Enjoy competitive pay, flexible hours, and opportunities for professional growth.
- Why this job: Be part of innovative projects and make a real difference in the engineering sector.
- Qualifications: GCSE in English and two years of admin experience required.
- Other info: Hybrid working model with a focus on inclusivity and career development.
The predicted salary is between 24000 - 36000 £ per year.
Freedom is currently recruiting for an enthusiastic administrator to work as part of our Project Services team and will be based in the Leeds office. As administrator, the post holder will work with colleagues across the Civil Design team, with a particular focus on the Safety Standby men and Clerks of Work. The administrator will also work with the project services team to support on projects where required. The administrator will contribute to the smooth running of the department through liaison with internal departments (HR, Finance, Procurement, IT, Facilities) and external suppliers.
Responsibilities
- Provide business administration support to the Civil Engineering business senior management team, as required.
- Support Line Managers with their team new joiners - ordering IT equipment, PPE, arranging airport transfers/accommodation if required, and carry out inductions.
- Organise staff training and update Dayforce/Competency Cloud.
- Monitor overdue training, liaising with Learning and Development department.
- Ensure staff competency records are maintained and centrally collated.
- Deal with leavers' equipment/PPE.
- Providing guidance on/Booking travel and accommodation for colleagues and on Click Travel.
- Update organisation charts for Civil Design.
- Coordinate internal and external audits.
- Ensure compliance with company policies and procedures.
- Ensure the office area is kept organised and appropriately maintained by the staff, leading the team on appropriate work-place practices.
- Submit NPg Clerk of Works reports to the client/timesheets for Clerk of Works.
- Processing timesheets and expenses for Safety Standby men.
- Supporting colleagues with any queries on the lone working device application (as required).
- Assisting with collating and providing monthly training stats to Senior Management team.
- Dealing with Ad-Hoc queries commensurate to the post.
Requirements
- GCSE grade 5 or above or equivalent in English Language (essential).
- Minimum two years' experience in an administration role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Visio, Project).
- Excellent written and verbal communication skills.
- Self-motivated, with the ability to work with minimal supervision.
- Good time-management skills, with the ability to prioritise tasks.
- A 'can do' attitude with the ability to work well under pressure with a variety of tasks.
Next Steps:
As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation. We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.
About Us
Freedom are part of the NG Bailey Group, one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies. Progression is something we value and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
Administrator employer: NG Bailey
Contact Detail:
NG Bailey Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. It’ll help you get comfortable talking about your experience and answering tricky questions.
✨Tip Number 4
Don’t forget to apply through our website! We love seeing applications come directly from candidates who are excited about joining us. Plus, it’s a great way to stand out!
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role. Highlight your relevant experience and skills, especially in administration and communication. We want to see how you can contribute to our Project Services team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that align with the responsibilities mentioned in the job description.
Show Off Your Skills: Don’t forget to showcase your proficiency in MS Office and any other relevant tools. We love seeing candidates who are tech-savvy and can hit the ground running. Mention any specific projects where you’ve used these skills!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at NG Bailey
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like supporting the Civil Engineering team and managing training records. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As an administrator, you'll need excellent written and verbal communication skills. Prepare examples of how you've effectively communicated with colleagues or managed queries in previous roles. Practising clear and concise responses during the interview will also highlight your ability to convey information efficiently.
✨Demonstrate Your Organisational Skills
The role requires good time-management and prioritisation skills. Think of specific instances where you've successfully organised tasks or managed multiple projects simultaneously. Be ready to discuss how you keep track of deadlines and ensure everything runs smoothly, as this is crucial for the position.
✨Embrace the 'Can Do' Attitude
Employers love candidates who approach challenges with a positive mindset. Prepare to share examples of how you've tackled difficult situations or adapted to changes in your previous roles. Highlighting your resilience and willingness to take on various tasks will resonate well with the interviewers.
