At a Glance
- Tasks: Manage project documentation and ensure accurate information flow throughout engineering projects.
- Company: Join NG Bailey, a leading independent engineering and services business in the UK.
- Benefits: Enjoy competitive salary, 25 days holiday, private medical insurance, and flexible benefits.
- Other info: Inclusive culture with clear development paths and support for personal growth.
- Why this job: Be part of innovative projects and develop your skills in a dynamic environment.
- Qualifications: Experience with Microsoft Office and document management systems; strong organisational skills required.
The predicted salary is between 40500 - 49500 £ per year.
Document Controller
Location
- Manchester
- Permanent - Hybrid
- Competitive + Flexible Benefits
- Summary
We're looking for a highly organised and proactive Document Controller to join our project delivery team.
In this role, you'll play a vital part in ensuring project documentation is accurately controlled, managed and distributed throughout the lifecycle of major engineering and construction projects.
You will be responsible for maintaining document management systems, coordinating the flow of technical information, and ensuring all project documentation is processed in line with project, client and company requirements.
Working closely with project teams, clients, contractors and supply chain partners, you'll help ensure that the right information reaches the right people at the right time.
If you have excellent attention to detail, enjoy working in a fast-paced environment, and thrive on bringing structure and control to complex projects, we'd love to hear from you.
What we're looking for
- Document Management
- Own and maintain project document management systems, ensuring all information is accurately controlled and managed.
- Manage the receipt, registration, distribution and storage of project documentation and drawings.
- Upload, download, print, collate and distribute documents in accordance with client and project requirements.
- Ensure all documentation is correctly tracked, monitored and maintained throughout the project lifecycle.
- Support compliance with both internal procedures and external stakeholder requirements.
- Stakeholder Coordination
- Liaise with clients, contractors, suppliers and project teams to ensure effective document control processes are maintained.
- Support integration between company document management systems and external stakeholder platforms.
- Build positive working relationships with internal and external project stakeholders.
- Reporting & Project Support
- Produce regular document control reports for project management teams.
- Monitor and report on drawing status, technical submissions, RFIs and related project documentation.
- Identify issues, trends and potential risks relating to document management activities.
- Support project teams by providing accurate and timely information when required.
- Administration
- Provide professional administrative support to project teams.
- Assist with project documentation, meeting preparation and general coordination activities.
- Support efficient project delivery through organised and timely administration.
- Information Security & Compliance
- Maintain the highest standards of confidentiality across all project information.
- Ensure documentation is stored securely and handled in line with company and project requirements.
- Comply with information security, quality, health and safety procedures at all times.
Essential
- Experience using Microsoft Office applications.
- Experience working with Electronic Document Management Systems (EDMS).
- Previous document control or administrative experience within a project environment.
- Experience working in a customer-facing or stakeholder-focused role.
- Ability to manage multiple priorities and work effectively under pressure.
- Strong organisational skills with excellent attention to detail.
- Effective communication and relationship-building skills.
- GCSE English and Maths (Grade C/4 or above, or equivalent).
Desirable
- Experience within the construction, engineering or infrastructure sectors.
- Knowledge of project documentation processes, including drawings, RFIs and technical submissions.
- Experience working on large-scale projects with multiple stakeholders.
- Understanding of quality assurance and information security requirements.
Benefits
- Pension with a leading provider and up to 8% employer contribution
- 25 days holiday
- Personal Wellbeing and Volunteer Days
- Private Medical Insurance
- Free 24/7 365 Employee Assistance Programme, including counselling and legal advice
- Flexible benefits including Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance and Cycle to Work schemes
- Personal development and training opportunities
At NG Bailey, we're committed to creating an inclusive environment where everyone can thrive.
We welcome applications from individuals of all backgrounds and are dedicated to supporting diversity, equity and inclusion across our business.
About Us
We are one of the leading independent engineering and services businesses in the UK.
Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.
Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.
Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
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Document Controller in Manchester employer: NG Bailey Engineering
As a leading independent engineering and services business, we pride ourselves on fostering a supportive and inclusive work culture in Denham. Our commitment to employee growth is evident through our personal development programmes and investment in training, ensuring that every SHE Advisor has a clear path for progression while contributing to innovative projects like HS2. With competitive benefits including a generous pension scheme, private medical insurance, and a focus on wellbeing, we strive to create a rewarding environment where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Manchester
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like NG Bailey Engineering, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at NG Bailey Engineering.
We think you need these skills to ace Document Controller in Manchester
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at NG Bailey Engineering
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
