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- Tasks: Support the CEO and manage office operations, finance, and HR tasks.
- Company: Join a respected charity dedicated to supporting vulnerable communities for over 30 years.
- Benefits: Enjoy remote work flexibility with occasional office visits and a competitive salary.
- Why this job: Be part of a mission-driven team making a real impact in people's lives.
- Qualifications: Organisational skills, finance handling, and prior experience in office management or PA roles preferred.
- Other info: Part-time and condensed hours are considered for the right candidate.
The predicted salary is between 23000 - 29000 £ per year.
Executive Assistant / Office Manager
We are working with a Nottingham based charity to recruit a highly organised and proactive Executive Assistant/Office Manager. This is a varied role that combines executive support with office management, finance, and HR administration. You’ll play a key part in keeping the organisation running smoothly and ensuring staff and leadership are fully supported.
Location: Remote (with frequent visits to the Nottingham Office)
Salary: £27,000 – £28,000
Hours: Full Time (Part-time & Condensed hours considered)
Contract Type: Contract (Rolling, ongoing contract)
Role Responsibilities
- Manage day-to-day office administration including finance, HR, and premises compliance.
- Process invoices, payroll submissions, HMRC payments, pensions, and petty cash.
- Support recruitment and onboarding processes, including contracts, DBS checks, induction, and maintaining accurate HR records.
- Provide PA support to the CEO with diary management, email coordination, correspondence, and meeting support.
- Oversee premises safety checks, liaise with contractors, and maintain compliance logs.
- Manage systems such as shared folders, staff benefits schemes, and digital/physical record keeping.
About You
You will be someone who:
- Confident in handling finance processes, HR records, and administrative systems.
- Has excellent organisational skills and attention to detail.
- Communicates effectively with colleagues, trustees, and external partners.
- Can work independently, balancing multiple priorities.
- Demonstrates a high level of confidentiality, discretion, empathy and professionalism in handling sensitive information.
- Has prior experience in office management, PA/EA roles, or charity administration (desirable).
About the Organisation
A respected charity, renowned for its work supporting individuals at risk of exploitation, this small yet ambitious organisation has been at the forefront of delivering vital services and advocating for vulnerable communities for over 30 years.
Striving to end stigma and discrimination through education, advocacy, and multi-agency working. Their services include outreach and drop-in provision, tailored support for those facing challenging circumstances, and improved access to healthcare, harm reduction, and specialist services.
Other roles you may have experience of could include Office Administrator, Senior Office Administrator, Office Supervisor, Administration, Senior Administrator, Executive Assistant, Project Coordinator, PA, Personal Assistant, Front Office Coordinator, Lead Reception Administrator, Head Receptionist, Office Manager etc.
Executive Assistant / Office Manager employer: NFP People
Contact Detail:
NFP People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Office Manager
✨Tip Number 1
Familiarise yourself with the charity sector, especially the specific challenges and opportunities faced by organisations like the one we're recruiting for. Understanding their mission and values will help you align your approach during interviews.
✨Tip Number 2
Network with professionals in similar roles or within the charity sector. Engaging with current or former Executive Assistants or Office Managers can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Prepare to discuss your experience with finance and HR processes in detail. Be ready to share specific examples of how you've managed these tasks effectively in previous roles, as this will demonstrate your capability for the position.
✨Tip Number 4
Showcase your organisational skills by creating a structured plan for how you would manage the day-to-day operations of the office. Presenting a clear strategy during your interview can set you apart from other candidates.
We think you need these skills to ace Executive Assistant / Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management, finance, and HR administration. Use keywords from the job description to demonstrate that you meet the specific requirements of the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to handle multiple priorities. Mention your experience with diary management and supporting senior staff, as well as your understanding of the charity sector.
Highlight Relevant Skills: In your application, emphasise your communication skills, attention to detail, and ability to maintain confidentiality. Provide examples of how you've successfully managed similar responsibilities in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at NFP People
✨Showcase Your Organisational Skills
As an Executive Assistant/Office Manager, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and prioritisation skills.
✨Demonstrate Financial Acumen
Since the role involves handling finance processes, be ready to discuss your experience with invoicing, payroll, and compliance. Bring specific examples of how you've managed financial records or supported budgeting in previous roles.
✨Communicate Effectively
Effective communication is key in this position. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you've successfully collaborated with colleagues and external partners in the past.
✨Emphasise Confidentiality and Professionalism
Given the sensitive nature of the information you'll handle, it's important to convey your understanding of confidentiality and professionalism. Share experiences where you've maintained discretion and handled sensitive situations with empathy.
