At a Glance
- Tasks: Support founders with scheduling, research, and event coordination in a dynamic production environment.
- Company: Join Nexus Studios, a creative hub in Shoreditch, London, known for its innovative projects.
- Benefits: Enjoy flexible working, increasing holiday leave, and worldwide travel insurance.
- Other info: Inclusive workplace with excellent career growth opportunities and a commitment to diversity.
- Why this job: Be a key player in exciting business development activities and high-profile conversations.
- Qualifications: Strong organisational skills, experience in multitasking, and a passion for animation and culture.
The predicted salary is between 36000 - 60000 £ per year.
Location: Based in-office 5 days per week, London
Contract: Temporary 12 month contract, full-time Maternity Cover
Overview
We are looking for an energetic and resourceful EA / Business Coordinator to support the two founders (CEO and CCO) of Nexus Studios, based in Shoreditch, London across their new business development activities. Working in a busy production environment, you will be highly organised and able to handle multiple tasks and changing priorities. You will be comfortable scheduling meetings, responding to high profile clients' emails on the executive's behalf, note taking in meetings and strategically follow up on next steps. Being a key representative of the company, you will anticipate needs and take pride in ensuring administration and communication runs smoothly. It is our hope that your role will develop as your understanding of the company grows and you start being able to follow up on conversations independently with a strategic understanding of the founders' goals.
You will also arrange events and be involved in high profile conversations across the whole multidimensional company's offering from short form content to immersive experience and longer form, working on existing and new opportunities across entertainment, music and sports content. Your day will also involve anything from research, proofreading, digital presentation decks, meetings preparations, talent and writers coordination and more.
EA Responsibilities
- Complex diary management and daily schedule coordination for the CEO and CCO.
- Proactively manage and maintain the Executive's busy calendars, scheduling internal and external meetings across multiple time zones, and ensuring they are prepared for all engagements.
- Arrange and prepare meetings (in-person or virtual) including tech set-up, preparing agendas, distributing pre-reading materials, taking minutes, and tracking action items to ensure timely completion.
- Managing travel bookings and itineraries.
- Filing of expenses and receipts.
- Be a key liaison between all departments and founders.
- General administrative support as and when required.
Business Development Coordinator Responsibilities
- Research tasks on a broad range of subjects including projects, clients, talent, industry activity and events.
- Create and present research findings.
- Working with the relevant teams on planning external presentations and events. This will require liaising with the external contacts and internal teams and tailoring portfolio deck presentations for new business meetings.
- Aide executives in preparation of presentation decks, coordinating with wider teams as necessary.
- Attend meetings and take notes, providing follow up actions.
- Maintaining internal databases for new business activities covered.
Requirements
- Strong all-round EA and coordination experience and skills are essential (organisation, management, coordination) alongside discretion at all times.
- Experience in multi-tasking and time management across a broad range of activities.
- Experience in dealing with both staff and external contacts, talent and clients.
- Articulate with excellent interpersonal skills and ability to work collaboratively.
- Strong written communication.
- Fully computer literate with all round Google Suite skills (email, slides, docs, sheets, drive), familiarity with Apple hardware and Keynote a plus.
- Proactive, attention to detail and ability to work in a fast paced environment.
- A passion for animation, film, culture and immersive content and an entrepreneurial spirit is a must.
Why Work for Us?
Nexus Studios is committed to building and maintaining an inclusive workplace. We offer flexible working practices. We encourage applications from candidates who are under-represented in the creative industries.
What We Can Offer
- Holiday leave increasing with each year's service by 1 day up to 28 days.
- Additional gifted days off between Christmas and New Year.
- Option to purchase 5 extra days holiday per year.
- Work from anywhere in the world for 2 weeks.
- Worldwide travel insurance for you and your family.
- Enhanced Maternity and Paternity leave and pay.
- Employee Assistance Programme (EAP).
- Cycle 2 Work scheme.
- Season travel ticket loan.
- Perkbox & BHN Extras.
- Eyecare contributions.
- Sabbatical.
Nexus Studios is proud to work with extraordinary talent as an equal opportunity employer. We embrace individuals of all backgrounds regardless of gender, race, age, abilities or sexual preferences. Our recruitment process is merit-based, ensuring fair treatment to every applicant.
Executive Assistant / Business Development Coordinator in London employer: Nexus Studios
Nexus Studios is an exceptional employer located in the vibrant Shoreditch area of London, offering a dynamic work environment that fosters creativity and collaboration. With a strong commitment to inclusivity, employees benefit from flexible working practices, generous holiday allowances, and opportunities for professional growth within a supportive team. The company values its staff by providing unique perks such as worldwide travel insurance, enhanced parental leave, and the chance to work remotely, making it an attractive place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant / Business Development Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Understand their goals and values, so you can show how you align with them. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice your pitch! Be ready to explain why you’re the perfect fit for the Executive Assistant / Business Development Coordinator role. Highlight your organisational skills and ability to juggle multiple tasks – that’s what they’re looking for!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of our team at Nexus Studios.
We think you need these skills to ace Executive Assistant / Business Development Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant / Business Development Coordinator role. Highlight your organisational skills and experience in managing busy schedules, as these are key to impressing us.
Show Off Your Communication Skills:Since you'll be liaising with high-profile clients and internal teams, it's crucial to demonstrate your strong written communication skills. Use clear and concise language in your application to reflect this.
Be Proactive in Your Approach:We love candidates who take initiative! In your application, mention specific examples of how you've anticipated needs or solved problems in previous roles. This will show us you're ready to hit the ground running.
Apply Through Our Website:To make sure your application gets the attention it deserves, apply directly through our website. This way, we can easily track your application and get back to you faster!
How to prepare for a job interview at Nexus Studios
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Business Development Coordinator. Familiarise yourself with the job description and think about how your skills align with their needs. This will help you articulate your fit for the role confidently.
✨Showcase Your Organisational Skills
Since this role involves complex diary management and multitasking, be prepared to discuss specific examples of how you've successfully managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your organisational prowess.
✨Demonstrate Proactivity
Nexus Studios is looking for someone who can anticipate needs and take initiative. Think of instances where you've gone above and beyond in previous roles. Be ready to share how you proactively solved problems or improved processes, as this will show you're a great fit for their dynamic environment.
✨Prepare for High-Profile Interactions
As you'll be liaising with high-profile clients and internal teams, practice how you would handle such interactions. Consider potential questions or scenarios that may arise during the interview and prepare thoughtful responses. This will demonstrate your confidence and ability to represent the company well.
