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For Companies At a Glance
- Tasks: Support founders with scheduling, research, and event coordination in a dynamic production environment.
- Company: Join Nexus Studios, a creative hub in Shoreditch, London, known for its innovative projects.
- Benefits: Enjoy flexible working, increasing holiday leave, and worldwide travel insurance.
- Why this job: Be part of a vibrant team and contribute to exciting projects in animation and immersive content.
- Qualifications: Strong organisational skills, experience in multitasking, and a passion for creative industries.
- Other info: Inclusive workplace with opportunities for personal and professional growth.
The predicted salary is between 36000 - 60000 £ per year.
Location: Based in-office 5 days per week, London
Contract: Temporary 12 month contract, full-time Maternity Cover
Overview
We are looking for an energetic and resourceful EA / Business Coordinator to support the two founders (CEO and CCO) of Nexus Studios, based in Shoreditch, London across their new business development activities. Working in a busy production environment, you will be highly organised and able to handle multiple tasks and changing priorities. You will be comfortable scheduling meetings, responding to high profile clients' emails on the executive's behalf, note taking in meetings and strategically follow up on next steps. Being a key representative of the company, you will anticipate needs and take pride in ensuring administration and communication runs smoothly. It is our hope that your role will develop as your understanding of the company grows and you start being able to follow up on conversations independently with a strategic understanding of the founders' goals. You will also arrange events and be involved in high profile conversations across the whole multidimensional company's offering from short form content to immersive experience and longer form, working on existing and new opportunities across entertainment, music and sports content. Your day will also involve anything from research, proofreading, digital presentation decks, meetings preparations, talent and writers coordination and more.
EA Responsibilities
- Complex diary management and daily schedule coordination for the CEO and CCO.
- Proactively manage and maintain the Executive's busy calendars, scheduling internal and external meetings across multiple time zones, and ensuring they are prepared for all engagements.
- Arrange and prepare meetings (in-person or virtual) including tech set-up, preparing agendas, distributing pre-reading materials, taking minutes, and tracking action items to ensure timely completion.
- Managing travel bookings and itineraries.
- Filing of expenses and receipts.
- Be a key liaison between all departments and founders.
- General administrative support as and when required.
Business Development Coordinator Responsibilities
- Research tasks on a broad range of subjects including projects, clients, talent, industry activity and events.
- Create and present research findings.
- Working with the relevant teams on planning external presentations and events. This will require liaising with the external contacts and internal teams and tailoring portfolio deck presentations for new business meetings.
- Aide executives in preparation of presentation decks, coordinating with wider teams as necessary.
- Attend meetings and take notes, providing follow up actions.
- Maintaining internal databases for new business activities covered.
Requirements
- Strong all-round EA and coordination experience and skills are essential (organisation, management, coordination) alongside discretion at all times.
- Experience in multi-tasking and time management across a broad range of activities.
- Experience in dealing with both staff and external contacts, talent and clients.
- Articulate with excellent interpersonal skills and ability to work collaboratively.
- Strong written communication.
- Fully computer literate with all round Google Suite skills (email, slides, docs, sheets, drive), familiarity with Apple hardware and Keynote a plus.
- Proactive, attention to detail and ability to work in a fast paced environment.
- A passion for animation, film, culture and immersive content and an entrepreneurial spirit is a must.
Why Work for Us?
Nexus Studios is committed to building and maintaining an inclusive workplace. We offer flexible working practices. We encourage applications from candidates who are under-represented in the creative industries.
What We Can Offer
- Holiday leave increasing with each year's service by 1 day up to 28 days.
- Additional gifted days off between Christmas and New Year.
- Option to purchase 5 extra days holiday per year.
- Work from anywhere in the world for 2 weeks.
- Worldwide travel insurance for you and your family.
- Enhanced Maternity and Paternity leave and pay.
- Employee Assistance Programme (EAP).
- Cycle 2 Work scheme.
- Season travel ticket loan.
- Perkbox & BHN Extras.
- Eyecare contributions.
- Sabbatical.
Nexus Studios is proud to work with extraordinary talent as an equal opportunity employer. We embrace individuals of all backgrounds regardless of gender, race, age, abilities or sexual preferences. Our recruitment process is merit-based, ensuring fair treatment to every applicant.
Executive Assistant / Business Development Coordinator employer: Nexus Studios
Contact Detail:
Nexus Studios Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Business Development Coordinator
✨Tip Number 1
Get to know the company inside out! Research Nexus Studios, their projects, and their culture. This will help you tailor your conversations and show that you're genuinely interested in what they do.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. It’s all about making those connections!
✨Tip Number 3
Prepare for the interview by practising common questions and scenarios related to the EA and Business Development Coordinator role. Think about how you can demonstrate your organisational skills and ability to juggle multiple tasks.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Executive Assistant / Business Development Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant / Business Development Coordinator role. Highlight your organisational skills and experience in managing busy schedules, as these are key to supporting our founders effectively.
Show Off Your Communication Skills: Since you'll be liaising with high-profile clients and internal teams, it's crucial to demonstrate your strong written communication skills. Use clear, concise language in your application to reflect how you would communicate in the role.
Be Proactive in Your Approach: We love candidates who take initiative! In your application, mention specific examples of how you've anticipated needs or solved problems in previous roles. This will show us that you're ready to hit the ground running.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity at Nexus Studios.
How to prepare for a job interview at Nexus Studios
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Business Development Coordinator. Familiarise yourself with the specific tasks mentioned in the job description, like diary management and research tasks, so you can confidently discuss how your skills align with their needs.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple tasks and changing priorities in previous roles. Use specific scenarios where your organisational skills made a difference, especially in fast-paced environments, as this is crucial for the role at Nexus Studios.
✨Demonstrate Proactive Communication
Highlight your ability to communicate effectively with both internal teams and external clients. Prepare to discuss how you've handled high-profile communications in the past, and be ready to explain your approach to ensuring smooth administration and communication flow.
✨Express Your Passion for the Industry
Nexus Studios values a passion for animation, film, and immersive content. Make sure to convey your enthusiasm for these areas during the interview. Share any relevant experiences or projects that showcase your interest and understanding of the creative industries, as this will resonate well with the interviewers.
