HR Officer – Maternity Cover
Our Client a bank based in Central London is seeking a Generalist HR Officer with at least 3 to 4 years experience to cover a maternity role for 12 months FTC.
The Human Resources Officer (HR Officer) will cover a 12 month FTC maternity role.
Will support the full employee lifecycle, including recruitment coordination, onboarding, performance processes, and offboarding activities. In this full‑time role based in Central London, the HR Officer will split time between the office and working from home, ensuring consistent support to managers and employees. Day‑to‑day responsibilities include maintaining HR records, preparing and updating job descriptions, assisting with HR policy implementation, and ensuring adherence to employment legislation and company standards. The HR Officer will handle employee relations queries at an operational level, support investigations and disciplinary processes, and help foster a positive, inclusive workplace culture. The role also involves preparing HR reports, supporting training and development initiatives, and collaborating with leadership on continuous improvement of HR processes and practices.
Day to day Management
- Recruitment (e.g. sourcing of candidates, organising/arranging for interviews, etc.) for both regulated positions and non-regulated positions
- On‑board and off‑board staff
- Ensure HR processes are adhered to (e.g. reminder when probation period is up for review, employment reference requests, etc.)
- Ensure new and existing staff personnel file (physical and digital) are up to date and organised
- Processing staff benefits and liaison with the Bank’s benefits broker
- Visa processing for secondees
- Provide assistance and support to the Branch staff with HR systems and 1st line HR advice (referring to HoD for serious issues where needed)
- Organising training and other L&D related plan
- Annual performance management
- Staff surveys, Wellbeing and engagement activities
- Assist with the production of MI report for HR related data (branch/group HR as required)
- Ensure HR letters are appropriate and accurate (referring to SOPs and applicable policies)
- Ensure the Branch compliance to the UK immigration laws and prevent illegal working systems
- Assist with data entry for monthly payroll, and ensuring all staff claims (including overtime) and deductions are processed timely (this also includes assisting with other ad‑hoc tasks such as P11Ds/P60s)
- Provide any other general administrative support to the Head of HR and Administration
- Assist with ensuring the Branch is in compliance with the Health & Safety rules
- Support the Branch operations as and when needed and any other tasks assigned by the General Manager of the Branch
- Ensure all HR data is accurately labelled, and data retained/managed as per GDPR and internal policies and SOPs
Data Integrity
- To ensure all data worked on and/or shared with internal/external clients are accurate, complete and maintained in accordance with the Bank’s data quality standards
- Handle all data in strict alignment with the General Data Protection Regulations (GDPR) principles
- Escalate any suspected data breaches or any privacy issue to the HOD promptly and without delays.
- Ensuring any data sharing requests are discussed with HOD/DPO so that prior authorisation is given and follows GDPR / department’s SOPs
Qualifications
- Strong foundation in Human Resources (HR) and HR Management, with experience supporting the employee lifecycle.
- Ability to develop, interpret, and implement HR Policies and procedures in line with current employment legislation.
- Experience in Employee Relations, including handling queries, supporting investigations, and promoting a constructive workplace environment.
- Proficiency in Job Description Development, ensuring role clarity, consistency, and alignment with organizational needs.
- Relevant HR qualification (e.g., CIPD Level 3 or above, or equivalent experience) and familiarity with UK employment law.
- Strong written and verbal communication skills, with the ability to work with stakeholders at all levels.
- High level of organization, attention to detail, and ability to manage multiple tasks in a fast‑paced environment.
- Proficiency with HR systems and MS Office (Word, Excel, PowerPoint); experience in recruitment or professional services environments is an advantage.
- Diploma, Bachelor’s or Master’s degree or professional qualification in relevant discipline (HR, Psychology, Business Administration, Business Management) or CIPD L3 (preferred but not essential).
Training and Learning & Development
- To complete all mandatory training set by the Bank (branch and group) within set deadlines.
- To work with HOD as and when needed to identify relevant and appropriate training for the role.
Performance Management
- Accurately and promptly reporting and logging of absence in the HR related systems to ensure required standards of conduct and performance in the workplace are met.
- To complete the assigned annual and ad‑hoc performance reviews in line with the Bank’s procedure.
- To report any wrongdoing/work‑related concerns or matters to the HOD, the GM or HR as and when these arise (where appropriate referring to HR to support/guidance and agreement with next).
The salary for this position will be circa £40,000 pa and the role is on‑site at the office 5 days per week in Central London.
