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For Companies At a Glance
- Tasks: Manage IT purchasing and streamline administrative procedures in a dynamic digital environment.
- Company: Join a forward-thinking company focused on digital transformation and innovation.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a team that drives change and enhances IT operations while collaborating with global vendors.
- Qualifications: Solid admin experience, preferably in IT, with good communication and organisational skills.
- Other info: This role offers a chance to work closely with international teams and develop valuable skills.
Summary Profile: One of key roles within the Digital Transformation (DX) Department is to manage appropriate payment and asset management of purchased IT equipment and services. The post holder will be responsible for reviewing and streamlining administrative procedures within the department as well as continuing to provide administrative support alongside others member of the administration function.
Key Responsibilities:
- To carry out an extensive review of the current administrative procedures within the DX Department and implement appropriate changes, with management approval to internal accounting and procurement process/operation;
- Responsible for dealing with administrative issues/queries as they arise in a timely manner;
- Any other task as may be requested by the General Manager in order to meet the operational needs of the business.
- Organise and attend meetings with vendors - contract meetings with suppliers, assist management providing product details and prices.
- Research and investigate new office equipment and negotiate contracts (Vodafone, Canon, Dell, Sansan etc.)
- Purchase, manage and dispose company IT equipment. Place order for IT equipment, allocate devices to users and control/maintain stock, and dispose IT equipment along with appropriate processes.
- Process payments to vendors. Submit monthly/quarterly cost allocation for mobile device usage/IT services/quarterly expense from Head Office in Tokyo.
- Organise and assist business trip related such as logistics for visitors and expense claim support, and interdepartmental meetings and training, such as the annual meeting for European IT PIC’s and MS office training for EMEA users.
- Supervise company mobile phone rollout, lead device related project and have involvement in other projects such as PC rollout.
- Act as the point of contact in the EMEA for IT device contracts and answer/fix any queries or problems as they arise.
- Implement and deploy new devices and systems by closely liaising with Head office as well as assisting the team in various Robotic Process Automation projects.
- Activate, deactivate and change price plan of users’ mobile number.
- Develop and maintain database.
Relationships:
- Frequent communication with vendors
- Frequent communication with IT representatives in overseas offices.
- Frequent internal organisation communication
- Frequent reporting and communication with General Manager/Deputy General Manager in DX Department
- Cooperate and communicate with DX Department administrative team members
Skills/Knowledge:
- Good basic verbal and written communication skills in English;
- IT skills – Word, Excel, Powerpoint;
- Team player with a proactive approach to work;
- Excellent organisation, time management and prioritisation skills;
- Expense accounting management knowledge;
- Basic accounting knowledge.
Experience:
- Solid administrative experience, preferably gained within an IT department;
- Experience of managing invoice processing.
This is hybrid position at the Clients office in St Pauls London. The salary for this role will be in the range £35K - £40K.
Senior IT Purchasing Officer employer: Nexus Jobs Ltd
Contact Detail:
Nexus Jobs Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior IT Purchasing Officer
✨Tip Number 1
Familiarise yourself with the latest trends in IT procurement and asset management. Understanding the current market dynamics and vendor offerings will help you engage in meaningful conversations during interviews.
✨Tip Number 2
Network with professionals in the IT purchasing field. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities within their organisations.
✨Tip Number 3
Prepare to discuss your experience with administrative procedures and how you've streamlined processes in previous roles. Be ready to share specific examples that demonstrate your problem-solving skills and proactive approach.
✨Tip Number 4
Research StudySmarter's values and culture. Tailoring your conversation to align with our mission and demonstrating how you can contribute to our goals will make a strong impression during the interview process.
We think you need these skills to ace Senior IT Purchasing Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in IT purchasing and administrative roles. Emphasise your skills in managing invoices, communication with vendors, and any experience with procurement processes.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous experiences align with the tasks of reviewing administrative procedures and managing IT equipment.
Showcase Relevant Skills: In your application, clearly outline your IT skills, particularly in Word, Excel, and PowerPoint. Mention your organisational and time management abilities, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the position.
How to prepare for a job interview at Nexus Jobs Ltd
✨Know Your Administrative Procedures
Familiarise yourself with common administrative procedures, especially those related to IT purchasing. Be prepared to discuss how you would review and streamline these processes within the Digital Transformation Department.
✨Demonstrate Vendor Communication Skills
Since the role involves frequent communication with vendors, think of examples where you've successfully negotiated contracts or resolved issues. Highlight your ability to build relationships and manage vendor expectations.
✨Showcase Your IT Knowledge
Brush up on your knowledge of IT equipment and services, particularly those mentioned in the job description like Vodafone, Canon, and Dell. Be ready to discuss how you would research and investigate new office equipment.
✨Highlight Your Teamwork and Proactivity
This position requires a team player with a proactive approach. Prepare examples that demonstrate your ability to work collaboratively and take initiative in previous roles, especially in an administrative or IT context.
