Manager, Information Management & Document Control

SUMMARY OF THE ROLE

The Manager, Information Management & Document Control is accountable for establishing Hexagon SDx as the system of record and ensuring information is managed across its full lifecycle using fit‑for‑purpose governance, processes, and systems. The Manager will lead a team of high‑performing Document Controllers from EPC project execution through turnover and handover to operations, serving as the functional Subject Matter Expert (SME) for Hexagon SDx during the transition from Omega365 (PIMS). The ideal candidate brings a strong process and systems mindset focused on information lifecycle, with proven leadership and excellent communication skills.

KEY RESPONSIBILITIES

• Create and manage the information management operating model (governance, processes and standards, document lifecycle, and cross‑functional information flow) to support Project Execution, Turnover and Operations.
• Lead, develop, and mentor the Document Control team; set expectations, drive accountability, and build capability through training and mentoring.
• Own day‑to‑day document control execution, including intake/receipt, registration, indexing, metadata quality, distribution, revision control, transmittals, and records retention in alignment with project requirements.
• Serve as the functional Hexagon SDx SME by configuring and enforcing workflows, lifecycle states, metadata standards, permissions, and reporting/dashboards.
• Drive the transition from PIMS to Hexagon SDx by developing and executing adoption plans, training materials, user support, and compliance checks.
• Establish and continuously improve DC procedures, work instructions, naming conventions, and quality checks to improve first‑pass quality and reduce rework.
• Establish cross‑functional relationships (Engineering, Supply Chain, Construction, Operations, Contractors, Vendors, Completions/Turnover, etc.) to align information flow and ensure the right documents are available at the right time for execution and readiness.
• Track and publish DC performance metrics (performance cycle time, backlog aging, rework/rejection rate, metadata quality, workflow compliance, contractor/vendor MDR status).
• Identify and implement process and system improvements that streamline workflows and enhance document accessibility and reliability for downstream stakeholders (construction readiness, turnover readiness, operations readiness).
• Ensure audit‑ready document control practices and support internal/external audits by maintaining traceability, completeness, and compliance with applicable standards and contractual requirements.

MINIMUM REQUIREMENTS

• Bachelor’s degree in Management Information Systems (MIS), Business, Engineering, or a related field.
• 10+ years of experience in information and document management in energy, EPC or owner/operators with large‑scale capital projects.
• Demonstrated people leadership experience.
• Hexagon SDx (HxGN SDx) SME as power user/functional lead.
• Demonstrated ability to lead change, design, or improve document control workflows and governance (not only execute tasks).
• Ability to manage priorities in a fast‑paced environment.
• Uncompromising attention to detail and organizational skills.
• Strong communication skills with ability to influence cross‑functional teams.

PREFERRED QUALIFICATIONS

• Prior experience supporting or executing transition between Electronic Document Management Systems (EDMS), system migration, or major EDMS workflow change.
• Working knowledge of Omega365 / PIMS (or similar project IM platforms).
• Owner‑Operator experience supporting operations readiness, DFO (Documents for Operations), turnover/handover documentation, and lifecycle records.
• Experience building or significantly improving a document control function (procedures, KPI dashboards, training programs, governance model).

WORK ENVIRONMENT

This position operates in a professional office environment with occasional work within or outside of a complex construction environment. The role routinely uses standard office equipment such as computers, phones, photocopiers/fax, filing cabinets, etc. This is primarily a sedentary role; however, the incumbent must be able to stand and/or sit continuously to perform all essential job functions for a full shift.

PHYSICAL DEMANDS

Ability to lift up to 20 lbs. as required to lift files, boxes and office equipment as necessary. Ability to lift files, open filing cabinets and bend, stand on a stool, or climb as necessary to perform these functions. While performing the duties of this role, the incumbent may be required to talk or hear. The incumbent is required to stand, walk, use hands to handle or feel; and reach with hands and arms. Ability to move throughout all areas of each office/site location and facilities. Able to wear all necessary PPE equipment to perform job functions.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO STATEMENT

NextDecade provides equal employment opportunities (EEO) to all applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NextDecade complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.