At a Glance
- Tasks: Support senior executives and keep the office running smoothly in a dynamic role.
- Company: Leading insurance brokerage in the heart of London with a friendly team.
- Benefits: Gain valuable experience, work in a supportive environment, and develop your skills.
- Other info: Opportunity to work closely with senior stakeholders and build your career.
- Why this job: Perfect for organised individuals who thrive in a fast-paced, varied role.
- Qualifications: Strong Microsoft Office skills and excellent communication abilities required.
The predicted salary is between 28800 - 43200 £ per year.
We’re working with a leading insurance brokerage based in the City of London who are looking for a Team Assistant to join their friendly and high-performing Specialty team. This is a busy, varied role where no two days are the same. You’ll be supporting three senior executives and working closely with another Team Assistant to make sure everything runs smoothly behind the scenes. It’s a great opportunity for someone who enjoys being at the heart of a team, juggling priorities and keeping things organised.
What you’ll be doing:
- Supporting the Senior Business Assistant with the day-to-day running of the office
- Processing expense claims for senior directors, including scanning receipts and inputting data
- Coordinating diaries and scheduling meetings
- Organising lunch and dinner reservations when needed
- Arranging all aspects of travel, including flights, accommodation, visas/entry requirements and foreign currency
- Preparing clear, detailed travel itineraries
- Uploading, maintaining and archiving documents on internal systems
- Preparing trip reports and keeping travel records up to date
- Helping to organise client events in the UK and overseas
- Preparing materials and itineraries for client meetings
- Acting as a point of contact between the broking team and marketing
- Pitching in with ad hoc administrative support when required
What we’re looking for:
- Strong Microsoft Office skills, particularly PowerPoint and Excel
- Someone who is naturally organised and enjoys managing multiple tasks
- Excellent attention to detail and a professional approach to confidentiality
- Educated to A-level standard, with a strong command of written English
- Confident communicator who can work with people at all levels
- Calm under pressure, with the ability to prioritise in a fast-paced environment
Why this role?
- Varied, hands-on role with exposure to senior stakeholders
- Supportive team environment where you’ll work closely with another assistant
- Great opportunity to build experience within a respected City insurance business
Team Assistant employer: Next Employment Ltd
Join a leading insurance brokerage in the heart of the City of London, where you'll thrive in a dynamic and supportive team environment. As a Team Assistant, you'll enjoy a varied role that offers exposure to senior executives and the chance to develop your skills in a fast-paced setting. With a focus on employee growth and a culture that values collaboration, this is an excellent opportunity for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your organisational skills and attention to detail.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Team Assistant role. Highlight your organisational skills and any experience with diary management or travel arrangements, as these are key for this position.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and enthusiasm for the role. Mention why you’re excited about working in a busy insurance brokerage and how you can contribute to the team’s success.
Showcase Your Microsoft Office Skills:Since strong Microsoft Office skills are essential, be sure to mention your proficiency in PowerPoint and Excel. If you have any specific examples of how you've used these tools effectively, include them!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Next Employment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Team Assistant role and its responsibilities. Familiarise yourself with the tasks mentioned in the job description, like processing expense claims and coordinating diaries. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Organisational Skills
Since this role requires juggling multiple tasks, be prepared to discuss how you stay organised. Bring examples of tools or methods you use to manage your time effectively, such as digital calendars or task management apps. This will show that you can handle the fast-paced environment of the brokerage.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations, like managing conflicting priorities or dealing with last-minute changes. Think of examples from your past experiences where you successfully navigated similar challenges, and be ready to share them during the interview.
✨Demonstrate Your Communication Skills
As a Team Assistant, you'll need to communicate with various stakeholders. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask the interviewers about their team dynamics or communication styles, showing that you're proactive and engaged.
