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For Companies At a Glance
- Tasks: Support Department Heads by organising travel, meetings, and managing schedules.
- Company: Join a friendly and inclusive insurance firm in the heart of London.
- Benefits: Enjoy a hybrid work model with a supportive team and professional growth opportunities.
- Why this job: Flourish in a dynamic environment while making a real impact in the financial sector.
- Qualifications: Experience as a PA at executive level, strong Microsoft Office skills, and excellent communication abilities.
- Other info: Confidentiality is key; you'll handle sensitive information with discretion.
The predicted salary is between 36000 - 60000 £ per year.
I have an excellent opportunity for a PA to join my client on a 12-month contract. This will be a hybrid role working in the City of London supporting Department Heads of a busy Insurance firm. You will join a friendly, supportive, and inclusive team of PAs where you will flourish with their support.
THE ROLE
- Organise extensive travel plans, including flights, hotel bookings and itineraries.
- Co-ordinate the preparation of committee papers and ensure deadlines are met.
- Responsible for ensuring accurate up to date recording of holiday, sickness and general absences.
- Arranging meetings, collating necessary paperwork and updating diaries.
- Dealing with both external and internal calls and enquiries.
- Processing and recording of expenses.
- Providing cover for absence of other EAs/PAs within the group.
- Use initiative and take action as and when appropriate.
- Ability to pick up tasks and proactively find solutions.
- Manage schedules, organise meetings including arranging venues and catering as necessary.
- Ensure information is disseminated as required.
The successful candidate will have a sound knowledge of Microsoft Office products including Word, Excel, Outlook and PowerPoint. They will have experience in managing multiple diaries and will also have a typing speed of +65wpm. Demonstrable personal assistant experience at Exec level and above within the insurance or financial services sector is also desirable. Excellent written and verbal communication skills are essential, as are minute taking and organisational skills. Confidentiality and discretion are imperative to this role as you will be dealing with sensitive issues at executive and senior management level.
If you are interested in this vacancy and would like to apply or find out more, please apply for the full job description.
PA - 12-month FTC employer: Next Employment Ltd
Contact Detail:
Next Employment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA - 12-month FTC
✨Tip Number 1
Familiarise yourself with the insurance and financial services sector. Understanding industry-specific terminology and trends can give you an edge during interviews, showing that you're not just a capable PA but also knowledgeable about the field you'll be working in.
✨Tip Number 2
Network with current or former PAs in the insurance sector. They can provide insights into the role and company culture, which can help you tailor your approach and demonstrate your enthusiasm for the position during any discussions.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel and PowerPoint. Being able to showcase your proficiency in these tools can set you apart, as they are essential for managing schedules and preparing presentations.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple diaries and organised complex travel plans in the past. Having specific anecdotes ready will help you illustrate your capabilities and problem-solving skills during the interview process.
We think you need these skills to ace PA - 12-month FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a personal assistant, especially in the insurance or financial services sector. Emphasise your skills in managing multiple diaries and your proficiency with Microsoft Office products.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and ability to handle sensitive information. Mention specific examples of how you've successfully managed travel plans, meetings, and communications in previous roles.
Highlight Key Skills: In your application, clearly outline your typing speed and any experience with minute taking. These are essential skills for the role, so make sure they stand out.
Showcase Your Initiative: Provide examples in your application of how you've used your initiative to solve problems or improve processes in past positions. This will demonstrate your proactive approach, which is crucial for this role.
How to prepare for a job interview at Next Employment Ltd
✨Showcase Your Organisational Skills
As a PA, your ability to organise and manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed complex schedules or travel arrangements in the past.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you handled sensitive information with care and professionalism.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is essential, brush up on your skills, especially in Word, Excel, and PowerPoint. You might be asked to demonstrate your abilities, so be ready to showcase your knowledge.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and initiative. Think of scenarios where you had to take action without guidance and be ready to explain your thought process and outcomes.
