Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support Department Heads by organizing travel, meetings, and managing schedules.
- Company: Join a friendly and inclusive insurance firm in the heart of London.
- Benefits: Enjoy a hybrid work model with a supportive team environment.
- Why this job: Flourish in a dynamic role that enhances your organizational and communication skills.
- Qualifications: Experience as a PA at an executive level, with strong Microsoft Office skills required.
- Other info: Confidentiality is key; you'll handle sensitive information regularly.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
PA – 12-month FTC
I have an excellent opportunity for a PA to join my client on a 12-month contract. This will be a hybrid role working in the City of London supporting Department Heads of a busy Insurance firm. You will join a friendly, supportive, and inclusive team of PAs where you will flourish with their support.
THE ROLE
- Organise extensive travel plans, including flights, hotel bookings and itineraries.
- Co-ordinate the preparation of committee papers and ensure deadlines are met.
- Responsible for ensuring accurate up to date recording of holiday, sickness and general absences.
- Arranging meetings, collating necessary paperwork and updating diaries.
- Dealing with both external and internal calls and enquiries.
- Processing and recording of expenses.
- Providing cover for absence of other EAs/PAs within the group.
- Use initiative and take action as and when appropriate.
- Ability to pick up tasks and proactively find solutions.
- Manage schedules, organise meetings including arranging venues and catering as necessary.
- Ensure information is disseminated as required.
The successful candidate will have a sound knowledge of Microsoft Office products including Word, Excel, Outlook and PowerPoint. They will have experience in managing multiple diaries and will also have a typing speed of +65wpm. Demonstrable personal assistant experience at Exec level and above within the insurance or financial services sector is also desirable. Excellent written and verbal communication skills are essential, as are minute taking and organisational skills. Confidentiality and discretion are imperative to this role as you will be dealing with sensitive issues at executive and senior management level.
If you are interested in this vacancy and would like to apply or find out more, please apply for the full job description. Insurance or Financial Servcies is needed.
PA - 12-month FTC employer: Next Employment Ltd
Contact Detail:
Next Employment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA - 12-month FTC
✨Tip Number 1
Familiarize yourself with the insurance and financial services sector. Understanding industry-specific terminology and practices will help you stand out during interviews and demonstrate your commitment to the role.
✨Tip Number 2
Highlight your experience in managing multiple diaries and organizing travel plans. Be ready to share specific examples of how you've successfully coordinated complex schedules and travel arrangements in previous roles.
✨Tip Number 3
Practice your typing speed to ensure you can meet the +65wpm requirement. Consider taking online typing tests to improve your skills and be prepared to demonstrate this during the interview process.
✨Tip Number 4
Showcase your communication skills by preparing for potential scenario-based questions. Think about how you would handle sensitive information or difficult situations, as confidentiality and discretion are key in this role.
We think you need these skills to ace PA - 12-month FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a personal assistant, especially in the insurance or financial services sector. Emphasize your skills in managing multiple diaries and your proficiency with Microsoft Office products.
Craft a Strong Cover Letter: Write a cover letter that showcases your excellent written communication skills. Mention specific examples of how you've successfully organized travel plans, managed schedules, and handled sensitive information in previous roles.
Highlight Key Skills: In your application, clearly outline your typing speed (over 65 wpm) and your experience with minute taking. These are essential skills for the role, so make them stand out.
Showcase Your Initiative: Provide examples in your application of how you've used your initiative to solve problems or improve processes in past positions. This will demonstrate your proactive approach, which is crucial for this role.
How to prepare for a job interview at Next Employment Ltd
✨Showcase Your Organizational Skills
Be prepared to discuss specific examples of how you've successfully managed multiple tasks and organized extensive travel plans in your previous roles. Highlight your ability to prioritize and meet deadlines, as this is crucial for the PA position.
✨Demonstrate Proficiency in Microsoft Office
Since a sound knowledge of Microsoft Office products is essential, be ready to talk about your experience with Word, Excel, Outlook, and PowerPoint. You might even want to mention any advanced skills or shortcuts you use to enhance productivity.
✨Emphasize Communication Skills
Excellent written and verbal communication skills are a must. Prepare to provide examples of how you've effectively communicated with both internal teams and external clients, especially in high-pressure situations.
✨Highlight Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality and discretion. Share experiences where you've handled sensitive information appropriately and maintained professionalism.
