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For Companies At a Glance
- Tasks: Support Department Heads by organizing travel, meetings, and managing schedules.
- Company: Join a friendly and inclusive insurance firm in the heart of London.
- Benefits: Enjoy a hybrid work model with a supportive team environment.
- Why this job: Flourish in a dynamic role that enhances your organizational and communication skills.
- Qualifications: Experience as a PA at an executive level, with strong Microsoft Office skills required.
- Other info: Confidentiality is key; you'll handle sensitive information regularly.
The predicted salary is between 36000 - 60000 £ per year.
PA – 12-month FTC
I have an excellent opportunity for a PA to join my client on a 12-month contract. This will be a hybrid role working in the City of London supporting Department Heads of a busy Insurance firm. You will join a friendly, supportive, and inclusive team of PAs where you will flourish with their support.
THE ROLE
- Organise extensive travel plans, including flights, hotel bookings and itineraries.
- Co-ordinate the preparation of committee papers and ensure deadlines are met.
- Responsible for ensuring accurate up to date recording of holiday, sickness and general absences.
- Arranging meetings, collating necessary paperwork and updating diaries.
- Dealing with both external and internal calls and enquiries.
- Processing and recording of expenses.
- Providing cover for absence of other EAs/PAs within the group.
- Use initiative and take action as and when appropriate.
- Ability to pick up tasks and proactively find solutions.
- Manage schedules, organise meetings including arranging venues and catering as necessary.
- Ensure information is disseminated as required.
The successful candidate will have a sound knowledge of Microsoft Office products including Word, Excel, Outlook and PowerPoint. They will have experience in managing multiple diaries and will also have a typing speed of +65wpm. Demonstrable personal assistant experience at Exec level and above within the insurance or financial services sector is also desirable. Excellent written and verbal communication skills are essential, as are minute taking and organisational skills. Confidentiality and discretion are imperative to this role as you will be dealing with sensitive issues at executive and senior management level.
If you are interested in this vacancy and would like to apply or find out more, please apply for the full job description. Insurance or Financial Servcies is needed.
PA - 12-month FTC employer: Next Employment Ltd
Contact Detail:
Next Employment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA - 12-month FTC
✨Tip Number 1
Familiarize yourself with the insurance and financial services sector. Understanding industry-specific terminology and practices will help you stand out during interviews and demonstrate your commitment to the role.
✨Tip Number 2
Highlight your experience in managing multiple diaries and organizing extensive travel plans. Be ready to share specific examples of how you've successfully handled complex scheduling and travel arrangements in previous roles.
✨Tip Number 3
Practice your typing speed to ensure you can comfortably meet the +65wpm requirement. Consider taking a typing test or using online tools to improve your speed and accuracy before the interview.
✨Tip Number 4
Prepare for questions about confidentiality and discretion. Think of scenarios where you've had to handle sensitive information and be ready to discuss how you managed those situations professionally.
We think you need these skills to ace PA - 12-month FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a personal assistant, especially in the insurance or financial services sector. Emphasize your skills in managing multiple diaries and your proficiency with Microsoft Office products.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to handle extensive travel arrangements, manage schedules, and maintain confidentiality.
Showcase Communication Skills: Since excellent written and verbal communication skills are essential, ensure your application is free of errors and clearly conveys your qualifications. Consider including examples of how you've effectively communicated in previous roles.
Highlight Initiative and Problem-Solving: Use your application to illustrate instances where you took initiative or solved problems proactively. This will show that you can handle the responsibilities of the role and contribute positively to the team.
How to prepare for a job interview at Next Employment Ltd
✨Showcase Your Organizational Skills
Be prepared to discuss specific examples of how you've successfully managed multiple tasks and organized extensive travel plans in your previous roles. Highlight your ability to prioritize and meet deadlines, as this is crucial for the PA position.
✨Demonstrate Your Communication Abilities
Since excellent written and verbal communication skills are essential, practice articulating your thoughts clearly. Be ready to provide examples of how you've effectively communicated with both internal teams and external clients.
✨Familiarize Yourself with Microsoft Office
Make sure you are comfortable using Microsoft Office products, especially Word, Excel, Outlook, and PowerPoint. You might be asked to demonstrate your proficiency, so consider brushing up on any features you may not use regularly.
✨Emphasize Confidentiality and Discretion
Given the sensitive nature of the information you'll handle, be prepared to discuss how you've maintained confidentiality in past roles. Share specific instances where discretion was key to your success as a PA.
