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- Tasks: Support a busy Board Member with calendar management, travel bookings, and meeting coordination.
- Company: Join a leading insurance firm known for its global reach and dynamic work environment.
- Benefits: Enjoy flexible working options, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a strategic role that enhances executive efficiency and fosters global networking.
- Qualifications: Must have 5+ years EA experience, strong communication skills, and high emotional intelligence.
- Other info: Ideal for those who thrive in fast-paced environments and enjoy diverse cultural interactions.
The predicted salary is between 36000 - 60000 £ per year.
We are working with one of our Insurance clients who are looking for an Executive Assistant to support one of their busy Board Members. You will have at least 5 years EA experience and will have supported at board level previously. The board member travels extensively, so you need to be able to manage a hectic travel agenda and an ever-changing diary. The position will suit a confident, experienced, and strategic EA who can forward plan, manage key stakeholders, and network across the global organisation to allow the Executive to fulfil their role effectively. You will have first-class communication skills and the ability to handle confidential matters in a responsive and timely manner. You will have excellent relationship management skills, high emotional intelligence, and be familiar with working with different cultures.
Duties & Responsibilities:
- Proactive and extensive calendar and schedule management ensuring you stay one step ahead at all times.
- Strong problem solving and pro-active management of issues.
- Available as needed for the Executive Board Member and provide backup support to the London Branch Managing Directors' EA.
- All travel bookings and preparing international itineraries.
- Managing immigration and visa matters.
- Managing inbox/emails.
- Act as point of contact for various members of the leadership team globally.
- Assisting with agenda planning and presentation preparation.
- Attending meetings with the executive, minute taking, noting actions and following up as required.
- Keeping track of daily expenses and preparing monthly expense reports.
- Organising private matters as needed.
- Helping with formatting internal and external communication: memos, emails, presentations, reports.
If you have experience of supporting at board level then this may be the role for you – please apply for the full job description.
Executive Assistant employer: Next Employment Ltd
Contact Detail:
Next Employment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network with professionals in the insurance industry. Attend relevant events or webinars where you can meet people who work in similar roles. This can help you gain insights into the company culture and expectations, making you a more attractive candidate.
✨Tip Number 2
Familiarise yourself with the specific challenges faced by Executive Assistants in the insurance sector. Understanding the nuances of the industry will allow you to speak confidently about how your experience aligns with the role during interviews.
✨Tip Number 3
Demonstrate your organisational skills by creating a mock calendar for a busy executive. This will showcase your ability to manage complex schedules and prioritise tasks effectively, which is crucial for this role.
✨Tip Number 4
Prepare to discuss your experience with international travel arrangements and managing diverse teams. Highlight any specific examples where you've successfully navigated cultural differences or handled sensitive information, as these are key aspects of the job.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as an Executive Assistant, especially your work at board level. Emphasise your skills in calendar management, travel coordination, and communication.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the specific needs of the insurance industry. Mention your ability to handle confidential matters and your experience with diverse cultures.
Highlight Key Skills: In your application, focus on key skills such as problem-solving, relationship management, and emotional intelligence. Provide examples of how you've successfully managed hectic schedules and supported senior executives.
Proofread Your Application: Before submitting, carefully proofread your application for any errors or typos. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Next Employment Ltd
✨Showcase Your Experience
Make sure to highlight your previous experience as an Executive Assistant, especially any roles where you supported board members. Be prepared to discuss specific examples of how you managed complex schedules and travel arrangements.
✨Demonstrate Proactive Problem Solving
During the interview, share instances where you anticipated issues before they arose and how you resolved them. This will show your ability to think ahead and manage challenges effectively.
✨Emphasise Communication Skills
Since this role requires first-class communication skills, be ready to discuss how you've successfully communicated with various stakeholders in the past. Consider providing examples of how you handled confidential matters with discretion.
✨Cultural Awareness is Key
Given the global nature of the organisation, demonstrate your understanding of different cultures and how you've navigated diverse work environments. This can set you apart as a candidate who can adapt and thrive in an international setting.
